Offer of employment withdrawal letter template

What is this for?

An Offer of Employment Withdrawal Letter is a formal document used by employers to retract a previously extended job offer, with variations in the process depending on whether the candidate has accepted the offer or not.

When an accepted offer is withdrawn, this letter informs the candidate of the withdrawal, provides clear reasons for the decision, and outlines any relevant terms and conditions. It aims to maintain professionalism and transparency throughout the process, minimising legal risks and ensuring that both parties understand the situation.

In the case where the candidate has not yet accepted the offer, this letter serves as a polite and professional means to formally withdraw the offer. It emphasises that the offer was not accepted and provides reasons for the withdrawal, ensuring that the candidate is aware of the change in circumstances. By clearly communicating the withdrawal, it allows the employer to manage staffing needs effectively, protect the company's interests, and maintain its reputation in the job market.

In both scenarios, the Offer of Employment Withdrawal Letter plays a crucial role in fostering clear and respectful communication, whether addressing an accepted offer or retracting an offer that remains unaccepted.

• Employment Rights Act 1996: Provides the legal framework for the employer's right to withdraw an offer of employment before it is accepted, ensuring fair treatment of prospective employees.

• Equality Act 2010: Ensures that any withdrawal of an offer is done without discrimination based on protected characteristics, promoting equal opportunities for all candidates.

• Data Protection Act 2018 (incorporating GDPR): Mandates the handling of personal data during the offer withdrawal process in compliance with data protection principles.

• Unfair Contract Terms Act 1977: Ensures that the terms of the job offer and any withdrawal are fair and reasonable, protecting candidates from unfair contractual terms.