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Policies, contracts, letters, guidance and HR support tools for UK employers.
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View full libraryManage job interviews with a complete, practical set of HR templates covering preparation, interview questions, scoring, assessment and selection decisions — helping you follow a clear, consistent and fair process.
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Our Guide to Avoiding Age Discrimination When Recruiting offers strategies and best practices to ensure fair and inclusive hiring processes, promoting diversity.
If managers are interviewing, this model guide will help them understand the law and good practice, including how to avoid bias and discriminatory questions.
Our Guide to Interviewing Standards offers comprehensive guidelines, ensuring consistency and fairness in candidate assessments while enhancing hiring quality.
This model recruitment policy is to assist managers to prepare for the recruitment of a new employee.
This model selection policy outlines the process when interviewing and hiring a new employee.
Interview invitation letter template for UK employers to confirm interview dates, times, locations, format, preparation requirements and candidate information.
Rejection after interview letter template for UK employers, providing a professional way to confirm an unsuccessful interview outcome and thank candidates.
Post-interview rejection letter for UK employers confirming an unsuccessful application where another candidate's qualifications more closely matched the role.
Post-interview rejection letter for UK employers where another candidate's skills, experience or background more closely matched the requirements of the role.
Pre-interview rejection letter template for UK employers to professionally notify unsuccessful job applicants, thank them for applying and provide optional feedback.
Use this model rejection after interview letter to inform candidates that they have not been selected for interview, specifically due to other candidates being a closer match.
20 essential customer service job interview questions to help UK employers assess communication, customer focus, problem-solving, resilience and service skills.
20 essential engineering job interview questions to help UK employers assess technical knowledge, problem-solving, safety, quality, teamwork and engineering judgement.
20 essential finance job interview questions to help UK employers assess financial knowledge, analytical skills, accuracy, commercial awareness, judgement and integrity.
20 essential general job interview questions to help UK employers assess candidate experience, skills, motivation, communication, teamwork and overall suitability.
20 essential hospitality job interview questions to help UK employers assess customer service, communication, teamwork, reliability, resilience and hospitality skills.
20 essential human resources job interview questions to help UK employers assess HR knowledge, employee relations, communication, judgement, confidentiality and people skills.
20 essential leadership job interview questions to help UK employers assess people management, decision-making, communication, accountability, performance and leadership skills.
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20 essential marketing job interview questions covering strategy, campaigns, digital marketing, analytics, creativity, commercial awareness and results.
20 essential project management interview questions covering planning, delivery, risks, stakeholders, budgets, deadlines, problem-solving and project outcomes.
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Candidate shortlist record form for UK employers to score applications consistently, record selection decisions and support fair, objective recruitment.
Our Hiring Managers Recruitment Checklist Form template assists managers in navigating the recruitment process, ensuring thoroughness and compliance at each step.
Our Interview Record Form Template ensures comprehensive documentation, aiding in fair and transparent hiring decisions.
Our Interview Record (with Guidance Notes) Form Template ensures accurate documentation, guiding interviewers to capture key insights effectively.
More than just templates, the Job interview Knowledge Hub brings together practical HR guidance, real-world experience and tried-and-tested resources to help you understand the subject, manage it effectively and make informed decisions.
Job interviews are an essential part of any recruitment process. After identifying a shortlist of acceptable applicants, the interview provides an employer with a great opportunity to ask candidates specific questions in order to assess their eligibility for the position.
It also symbolises a specific area in the hiring process where businesses must use caution to avoid prejudice. During a discussion, subjective judgments based on particular personal attributes may be formed, consciously or unintentionally.
Job interview contract HR templates are documents that employers can use as a starting point when supporting recruitment and selection. These templates are designed to ensure that the employer manages job interviews effectively, and complies with current UK employment law.
Employers should always ensure that any job interview HR templates they use are tailored to their specific circumstances. It is also important to regularly review and update job interview documents to ensure that they remain relevant and effective, and reflect any changes in the needs of the business or legal requirements.
Job interview templates are essential for managing a low-risk, compliant Job interview process.
A job interview provides a structured way to assess a candidate's suitability for a role. While every recruitment process is different, an interview will typically follow these key stages:
Every interview is different. The process should be fair, consistent and focused on the requirements of the role.
Understand the common mistakes employers can make when managing this area of HR, helping you reduce risk, prevent unnecessary costs and ensure the process is handled fairly, consistently and correctly.
A job interview is a structured conversation or assessment used by an employer to evaluate whether a candidate is suitable for a role. It should explore relevant skills, experience, behaviours and qualifications against the requirements of the job.
A well-structured interview should cover the key requirements of the role and give each candidate a fair opportunity to demonstrate their suitability. Consistent questions and assessment criteria can help support fairer recruitment decisions.
Interview questions should be relevant to the role and should not unlawfully discriminate against candidates. Employers should take particular care when asking about protected characteristics or personal circumstances.
Using a consistent scoring system can help employers compare candidates against objective criteria rather than relying solely on personal impressions. Scores should support, rather than replace, the overall recruitment decision.
Keeping appropriate interview notes and assessment records can help demonstrate how a recruitment decision was reached. Records containing personal information should be managed in accordance with data protection requirements.
HRDocBox combines real-world HR experience, subject-matter expertise and commercial understanding to support effective job interviews with practical, tried-and-tested resources. With instant access, editable documents, ongoing updates and 12 months' access, you get practical HR support when you need it.
How this content is developed and reviewed
The Job interview templates toolkit is developed using a practical HR methodology that considers current UK employment legislation, ACAS guidance, CIPD good practice and the real-world HR process it supports. Templates and supporting information are regularly reviewed and updated, with additional reviews triggered by significant changes to legislation, guidance or established HR practice, helping ensure each document remains practical, relevant and suitable for UK employers.
Darryl Horn, Chartered HR Director
Darryl is a Chartered HR professional with over 25 years' experience in senior HR and employee relations roles.
He has extensive practical experience of managing job interview HR processes and founded hrdocbox to provide businesses with practical, professionally developed HR resources grounded in UK employment law and best practice.
HRDocBox has been creating practical UK HR documents since 2009.
"Darryl provides support and advice with excellent judgement, and has a strong understanding of people, policies and UK employment legislation."
"He is someone I trust; consistent, dependable, and committed to doing things properly."
Whether you employ 5 people or 50, hrdocbox gives you the structure, documents and expertise needed to manage employees professionally and legally.
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