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Recruitment document package
Job interview document library

Rejection after interview letter template

When to use it

Use this letter to inform candidates after interviews that they didn't pass to the next round, with free text to describe the reason(s) for that decision.

The template incudes some suggestions for rejection wording.

[Company name]

[Sender address]


[Recipient name]

[Recipient address]

Dear [Recipient first name],


Thank you for attending an interview for this job.

After careful consideration I regret to inform you that you have not been successful on this occasion. [I enclose the unopened health questionnaire or declaration and criminal convictions form that you handed in when you came for interview.]


After careful deliberation, we have decided that another candidate for the position you applied for was better qualified for the job specifications. This does not reflect on your background or character. Those in our c

The full Rejection after interview letter template will be available once purchased.

Reviewed 30 April 2022

Job interview explained

A job interview is a conversation between a job applicant and a representative or representatives of an employer that is conducted to assess whether the applicant should be hired. This is often carried out within a standard framework, and may include testing and/or presentations.

Interviews are arguably the most subjective part of any selection system. As humans, we have to fight the tendency to judge people according to whether we simply like them or not, as opposed to making sure that the candidates are being graded on job-relevant characteristics.