Medical report consent request to employee letter template
If you need to contact an employee's GP to obtain a medical report, issue this model letter to request their consent.
The letter explains that the employer wishes to write to the employees GP for guidance on their expected return to work and what adjustments (if any) they need to make.
Issue with the model consent form.
- Includes Medical report consent request to employee letter template + 15-minute call with an expert.
- Instantly download as Word / PDF / plain text, or send by email.
- 12 months’ access, with all updates to this page provided free of charge and notified to you.
- 282 words over 2 pages.
- Last updated 06/12/2022.
- UK-specific accuracy. Suitable for use in other territories; check local laws first.
- This Medical report consent request to employee letter template will SAVE you up to 1 hour drafting & research. Save cost. Reduce risk.
[Sender name]
[Sender address]
[date]
[Recipient name]
[Recipient address]
Dear [Recipient first name],
Request for medical information
According to our records, you have been on sick leave since [date]. [As you discussed with [name] [today | on [date], I|i]n order to proceed with our absence management policy and so that we can address your absence fairly and reasonably we now need information form your GP.
We wish formally to ask your GP for a full medical report as to the present state of your health and for their assessment of your ability to return to your job. I enclose a copy of
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Medical report consent request to employee letter template
Where an employee has been on a long period of sick absence, the employer should explain what steps they are now taking to help the employee back to fitness to work.
Practical application of a Medical report consent request to employee letter template
- The Medical report consent request to employee letter template should be actioned / delivered as part of a regular absence review process, usually for employees on long term sick.
- It is sent / delivered by an employer / HR team to an employee.
Frequently Asked Questions about a Medical report consent request to employee letter template
Frequently Asked Questions about a Medical report consent request to employee letter template
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Can I use this template in my small business?
Yes. The Medical report consent request to employee letter template is designed to be flexible and suitable for organisations of all sizes, including small businesses and charities. It follows UK employment law best practice, so even if you don't have an in-house HR team, you can confidently apply it.
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Is the Medical report consent request to employee letter template compliant with 2026 UK employment law?
Absolutely. All of our templates are drafted with the latest ACAS guidance and UK employment legislation in mind. We review and update them regularly, so you can be confident they remain compliant.
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Can I customise it for my organisation?
Yes, we highlight the areas that you need to update with your own details, and where you need to make decisions to suit your situation. This saves you time and ensures that you meet best practice.
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Do I get instant access?
Yes. Once purchased, you'll be able to download it instantly. Templates are provided in editable Word or Excel format so you can customise them easily, and in PDF format for easy sharing.
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What if I need more help, not just this template?
If you're looking for broader support, we also offer toolkits and library bundles that include this template, along with other HR templates and policies for fully managing your situation. These may be more cost-effective if you need deeper advice.
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Why should I use this, and not AI to generate this template?
The risk of using a free AI-generated template 'without review' includes your legal exposure, missing context, and no awareness of the wider process. Purchasing from us mitigates that risk.
