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Our requirement for employee to take annual leave letter template ensures employees use their full annual leave entitlement within a specified period to comply with legal obligations.
[Sender name]
[Sender address]
[date]
[Recipient name]
[Recipient address]
Dear [Recipient first name],
Notice of required annual leave
This letter is to inform you that you are required to take annual leave from [date] to [date], amounting to [number] days. Thiis is due to [insret details, such as Christmas or Summer shutdown etc.].
This period of leave will be deducted from your annual leave entitlement and the Company’s records will be amended accordingly.
[OR}
As the end of the leave year approaches, I am writing to remind you that you have not taken your full entitlement of annual leave for the year [insert leave year]. Under UK employment legislation, it
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A Requirement for Employee to Take Annual Leave Letter is a written notice from an employer instructing an employee to use part of their annual leave within a set period. This is typically used when employees haven’t taken their full leave or during company shutdowns (e.g., Christmas).
The letter specifies the amount of leave to be taken, the time frame, and any relevant restrictions. It should be issued in advance to allow the employee time to plan, and they should have the opportunity to discuss the requirement with their manager.
Employers should aim to provide notice at least double the required leave to ensure strong employee relations and compliance.
Employers must also ensure employees take their full leave entitlement to avoid legal issues, such as carry-over or pay in lieu upon termination.
Yes. This template has been designed for organisations of all sizes, including small businesses, charities and growing employers. It follows UK employment law best practice and can be adapted to suit your organisation.
Our templates are developed with UK employment legislation, Acas guidance and HR best practice in mind and are reviewed and updated as relevant requirements change. However, every employment situation is different, so the template should be adapted to the circumstances and checked against the employee's contract and your organisation's procedures before use.
Yes, we highlight the areas of the document that you need to update with your own details, and where you need to make decisions to suit your situation. This saves you time and ensures that you meet best practice.
Yes. Once purchased, you'll be able to download it instantly. Templates are provided in editable format (such as .doc or .xls) so you can customise them easily, and in PDF format for easy sharing.
If you're looking for broader support, we also offer toolkits and library bundles that include the Requirement for employee to take annual leave letter template, along with other HR templates and policies for fully managing your situation. These may be more cost-effective if you need deeper advice.
AI can produce a document quickly, but effective HR documentation needs to be more than well-written words. It needs to reflect relevant UK employment law, HR best practice, practical considerations and the circumstances in which it will be used. These resources have been professionally developed around that wider HR context, drawing on extensive practical experience, rather than simply generating a generic document from a prompt.
How this content is developed and reviewed
The Requirement for employee to take annual leave letter template is developed using a practical HR methodology that considers current UK employment legislation, ACAS guidance, CIPD good practice and the real-world HR process it supports. Templates are regularly reviewed and updated, with additional reviews triggered by significant changes to legislation, guidance or established HR practice, helping ensure each document remains practical, relevant and suitable for UK employers.
Darryl Horn, Chartered HR Director
Darryl is a Chartered HR professional with over 25 years' experience in senior HR and employee relations roles.
He has extensive practical experience of managing sick management processes and founded hrdocbox to provide businesses with practical, professionally developed HR resources grounded in UK employment law and best practice.
HRDocBox has been creating practical UK HR documents since 2009.
"Darryl provides support and advice with excellent judgement, and has a strong understanding of people, policies and UK employment legislation."
"He is someone I trust; consistent, dependable, and committed to doing things properly."
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