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A clear template to formally confirm the end of an employee’s statutory sick pay entitlement, ensuring compliance and clarity.
-entitlement-confirmation-letter-template.jpg "End of Statutory Sick Pay (SSP) entitlement confirmation letter template")
[Sender name]
[Sender address]
[date]
[Recipient name]
[Recipient address]
Dear [Recipient first name],
End of Statutory Sick Pay Entitlement
We are writing to confirm that your entitlement to Statutory Sick Pay (SSP) will end on [date].
Under current legislation, SSP can normally be paid for a maximum of 28 weeks in any period of sickness absence, provided the statutory eligibility conditions are met. From April 2026, SSP is payable at the lower of £123.25 per week or 80% of average weekly earnings. You have now reached the maximum period for which SSP can be paid.
The periods of absence which
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Explore the Pay and benefits templates toolkit-entitlement-confirmation-letter-template-preview.jpg "End of Statutory Sick Pay (SSP) entitlement confirmation letter template preview")
This letter template provides a professional way to inform employees when their statutory sick pay entitlement has ended.
It ensures employees are aware of their pay status and any next steps. Using the template helps reduce confusion, provides a written record, and supports consistent communication across the organisation.
It demonstrates compliance with employment law while maintaining transparency and fairness, protecting both the employee and employer.
Related HR resources and workflow
Explore the HR resources that may be relevant before and / or after using the End of Statutory Sick Pay (SSP) entitlement confirmation letter, helping you understand the wider process, maintain appropriate documentation and follow a consistent approach.
A practical Sick Pay Policy covering company sick pay, Statutory Sick Pay, eligibility, reporting absence, evidence, payment, long-term sickness and return to work arrangements.
Use these best practice actions, recommended timescales and process stages to understand when and how the End of Statutory Sick Pay (SSP) entitlement confirmation letter should be used, helping ensure each step is handled consistently and appropriately documented.
Yes. This template has been designed for organisations of all sizes, including small businesses, charities and growing employers. It follows UK employment law best practice and can be adapted to suit your organisation.
Our templates are developed with UK employment legislation, Acas guidance and HR best practice in mind and are reviewed and updated as relevant requirements change. However, every employment situation is different, so the template should be adapted to the circumstances and checked against the employee's contract and your organisation's procedures before use.
Yes, we highlight the areas of the document that you need to update with your own details, and where you need to make decisions to suit your situation. This saves you time and ensures that you meet best practice.
Yes. Once purchased, you'll be able to download it instantly. Templates are provided in editable format (such as .doc or .xls) so you can customise them easily, and in PDF format for easy sharing.
If you're looking for broader support, we also offer toolkits and library bundles that include the End of Statutory Sick Pay (SSP) entitlement confirmation letter template, along with other HR templates and policies for fully managing your situation. These may be more cost-effective if you need deeper advice.
AI can produce a document quickly, but effective HR documentation needs to be more than well-written words. It needs to reflect relevant UK employment law, HR best practice, practical considerations and the circumstances in which it will be used. These resources have been professionally developed around that wider HR context, drawing on extensive practical experience, rather than simply generating a generic document from a prompt.
How this content is developed and reviewed
The End of Statutory Sick Pay (SSP) entitlement confirmation letter template is developed using a practical HR methodology that considers current UK employment legislation, ACAS guidance, CIPD good practice and the real-world HR process it supports. Templates are regularly reviewed and updated, with additional reviews triggered by significant changes to legislation, guidance or established HR practice, helping ensure each document remains practical, relevant and suitable for UK employers.
Darryl Horn, Chartered HR Director
Darryl is a Chartered HR professional with over 25 years' experience in senior HR and employee relations roles.
He has extensive practical experience of managing pay and benefits processes and founded hrdocbox to provide businesses with practical, professionally developed HR resources grounded in UK employment law and best practice.
HRDocBox has been creating practical UK HR documents since 2009.
"Darryl provides support and advice with excellent judgement, and has a strong understanding of people, policies and UK employment legislation."
"He is someone I trust; consistent, dependable, and committed to doing things properly."
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