Loan repayment agreement letter template
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Supporting information
Our Loan Repayment Agreement Letter template simplifies the process of documenting loan terms, ensuring clarity and legal compliance.
This is an an agreement that should be issued where an employee takes out a loan from their employer.
Loan repayment agreement letter
[Sender name]
[Sender address]
[date]
[Recipient name]
[Recipient address]
Dear [Recipient first name],
Loan repayment agreement
This letter sets out the terms on which the organisation is prepared to advance you a loan of £[amount] in accordance with your request dated [date] for the purpose of [purchasing a season ticket/meeting welfare expenses/meeting payments as a result of financial hardship]:
The loan will be free of interest and repayable on a [monthly/weekly] basis, commencing on [date] at the rate of £[amount] per [month/week] by way of deduction from your salary.
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What is this for?
An employee loan repayment agreement letter is a document that outlines the terms and conditions of a loan repayment plan between an employer and an employee. This agreement is typically used when an employer lends money to an employee, usually as an advance on their salary, and wants to ensure that the funds are repaid in a timely manner.
The purpose of the agreement letter is to clarify the expectations and obligations of both parties, and to ensure that the loan is repaid in a fair and transparent manner. It is important to have such an agreement in writing to avoid any misunderstandings or disputes in the future.
Employment law compliance
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The Equality Act 2010: This act prohibits discrimination on the grounds of age, race, gender, sexual orientation, religion, and other protected characteristics. It's important to ensure that the loan repayment agreement does not discriminate against any employee.
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The National Minimum Wage Act 1998: This act sets out the minimum hourly rate that employers must pay their employees. Any deductions made from an employee's pay for loan repayment should not take their earnings below the minimum wage.
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The Working Time Regulations 1998: This legislation sets out the maximum hours that employees can work each week, as well as breaks and rest periods. It's important to ensure that any loan repayment agreement does not interfere with employees' rights to rest periods or work excessive hours.
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The Data Protection Act 2018: This legislation sets out the requirements for handling personal data, including employees' data. Any loan repayment agreement should comply with the requirements of this act.
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The Pensions Act 2008: This act requires employers to automatically enrol eligible employees into a workplace pension scheme. Any loan repayment agreement should not affect employees' eligibility for auto-enrolment or their pension contributions.
Decision-making milestones
| Step | Description | Responsibility | Timing |
| 1 | Discuss Loan Repayment Terms with Employee | HR or Finance | Before Loan Disbursal |
| 2 | Draft Loan Repayment Agreement Letter | HR or Finance | After Terms Agreement |
| 3 | Review and Approve Agreement with Employee | HR or Finance | Before Loan Disbursement |
| 4 | Sign Agreement with Employee | Employee | Before Loan Disbursement |
| 5 | Issue Loan Repayment Agreement Letter to Employee | HR or Finance | After Agreement Signing |
