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Management document package
Pay and Benefits document library

P45 replacement letter template

When to use it

This letter can be used as a standalone statement of earnings, or after a request from an employee of a copy of a lost P45.

[Company name]

[Sender address]


[Recipient name]

[Recipient address]

Dear [Recipient first name],

Statement of Earnings

Further to your request, [I am unable to provide a duplicate P45 due to HMRC regulations, so] I am providing you with the information below which is a statement of your earnings with this Company for [this tax year | tax year [month and year] to [month and year]].

Period: [period start date] to [period end date]

NI Number: [number | Not Known]

Taxable Earnings: £[earnings]

Tax Paid: £[tax]

The full P45 replacement letter template will be available once purchased.

Reviewed 17 February 2022