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A clear template to formally confirm the end of an employee’s statutory sick pay entitlement, ensuring compliance and clarity.
[Sender name]
[Sender address]
[date]
[Recipient name]
[Recipient address]
Dear [Recipient first name],
End of Statutory Sick Pay Entitlement
We are writing to confirm that your entitlement to Statutory Sick Pay (SSP) will end on [date].
Under current legislation, SSP can normally be paid for a maximum of 28 weeks in any period of sickness absence, provided the statutory eligibility conditions are met. From April 2026, SSP is payable at the lower of £123.25 per week or 80% of average weekly earnings. You have now reached the maximum period for which SSP can be paid.
The periods of absence which
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This letter template provides a professional way to inform employees when their statutory sick pay entitlement has ended.
It ensures employees are aware of their pay status and any next steps. Using the template helps reduce confusion, provides a written record, and supports consistent communication across the organisation.
It demonstrates compliance with employment law while maintaining transparency and fairness, protecting both the employee and employer.
Check which resources should be implemeted before and/or after the End of Statutory Sick Pay (SSP) entitlement confirmation letter template, to understand the workflow.
Our Sick Pay policy template outlines the terms and conditions for employees entitlement to sick leave and pay, providing clarity and consistency in managing absences due to illness while adhering to legal regulations and organisational standards.
Follow these best practice actions to get the most from the End of Statutory Sick Pay (SSP) entitlement confirmation letter template, guiding you before, during, and after implementation:
| Step | Description | Responsibility | Timing |
| 1 | Monitor the employee’s sickness absence record and calculate remaining SSP entitlement based on statutory rules. | HR / Payroll | Ongoing monitoring during absence |
| 2 | Determine the exact date SSP will end, considering consecutive sick days and any previous SSP payments. | HR / Payroll | 1–2 weeks before SSP entitlement ends |
| 3 | Meet with the employee (or contact via email/letter) to explain the end of SSP entitlement, any next steps, and alternative options if applicable (e.g., company sick pay, welfare support). | Line Manager / HR | 1 week before SSP ends |
| 4 | Draft and issue the End of SSP Entitlement Confirmation Letter, including the final date of SSP, reference to company policy, and guidance on any further support. | HR | Within 2 working days of discussion |
| 5 | Ensure ongoing monitoring of the employee’s return-to-work plan, sickness record, and offer support as required. | Line Manager / HR | Ongoing after SSP ends |
Yes. The End of Statutory Sick Pay (SSP) entitlement confirmation letter template is designed to be flexible and suitable for organisations of all sizes, including small businesses and charities. It follows UK employment law best practice, so even if you don't have an in-house HR team, you can confidently apply it.
Absolutely. As with the End of Statutory Sick Pay (SSP) entitlement confirmation letter template, all of our templates are drafted with the latest ACAS guidance and UK employment legislation in mind. We review and update them regularly, so you can be confident they remain compliant.
Yes, we highlight the areas of the End of Statutory Sick Pay (SSP) entitlement confirmation letter template that you need to update with your own details, and where you need to make decisions to suit your situation. This saves you time and ensures that you meet best practice.
Yes. Once purchased, you'll be able to download the End of Statutory Sick Pay (SSP) entitlement confirmation letter template instantly. Templates are provided in editable Word or Excel format so you can customise them easily, and in PDF format for easy sharing.
If you're looking for broader support, we also offer toolkits and library bundles that include the End of Statutory Sick Pay (SSP) entitlement confirmation letter template, along with other HR templates and policies for fully managing your situation. These may be more cost-effective if you need deeper advice.
The risk of using a free AI-generated template 'without review' includes your legal exposure, missing context, and no awareness of the wider process, whereas purchasing the End of Statutory Sick Pay (SSP) entitlement confirmation letter template from us mitigates that risk.
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