End of Statutory Sick Pay (SSP) entitlement confirmation letter template
A clear template to formally confirm the end of an employee’s statutory sick pay entitlement, ensuring compliance and clarity.
- 1 page / 236 words.
- Last updated 18/09/2025.
- Designed for United Kingdom use.
- Suitable for use in other territories; check local laws first.
- Instantly download as Word / PDF / plain text, or send by email.
- Includes 12 months’ access, with all updates to this page provided free of charge and notified to you.
End of Statutory Sick Pay (SSP) entitlement confirmation letter
[Sender name]
[Sender address]
[date]
[Recipient name]
[Recipient address]
Dear [Recipient first name],
End of Statutory Sick Pay Entitlement
We are writing to inform you that your entitlement to Statutory Sick Pay (SSP) will end on [date].
Employees may receive SSP for up to 28 weeks in total, provided they meet the eligibility criteria. SSP is currently payable at £116.75 per week (from April 2025) and is paid by your employer in the same way as your normal wages, for qualifying days after the first three “waiting days.”
Unfortunately, you
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This letter template provides a professional way to inform employees when their statutory sick pay entitlement has ended.
It ensures employees are aware of their pay status and any next steps. Using the template helps reduce confusion, provides a written record, and supports consistent communication across the organisation.
It demonstrates compliance with employment law while maintaining transparency and fairness, protecting both the employee and employer.
Flowchart
Flowchart
Check which resources should be implemeted before and/or after the End of Statutory Sick Pay (SSP) entitlement confirmation letter template, to understand the workflow.
Sick pay policy
Our Sick Pay policy template outlines the terms and conditions for employees entitlement to sick leave and pay, providing clarity and consistency in managing absences due to illness while adhering to legal regulations and organisational standards.
Timings
Timings
Follow these best practice actions to get the most from the End of Statutory Sick Pay (SSP) entitlement confirmation letter template, guiding you before, during, and after implementation:
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| Step | Description | Responsibility | Timing |
| 1 | Monitor the employee’s sickness absence record and calculate remaining SSP entitlement based on statutory rules. | HR / Payroll | Ongoing monitoring during absence |
| 2 | Determine the exact date SSP will end, considering consecutive sick days and any previous SSP payments. | HR / Payroll | 1–2 weeks before SSP entitlement ends |
| 3 | Meet with the employee (or contact via email/letter) to explain the end of SSP entitlement, any next steps, and alternative options if applicable (e.g., company sick pay, welfare support). | Line Manager / HR | 1 week before SSP ends |
| 4 | Draft and issue the End of SSP Entitlement Confirmation Letter, including the final date of SSP, reference to company policy, and guidance on any further support. | HR | Within 2 working days of discussion |
| 5 | Ensure ongoing monitoring of the employee’s return-to-work plan, sickness record, and offer support as required. | Line Manager / HR | Ongoing after SSP ends |
Frequently Asked Questions
Frequently Asked Questions
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Can I use this template in my small business?
Yes. The End of Statutory Sick Pay (SSP) entitlement confirmation letter template is designed to be flexible and suitable for organisations of all sizes, including small businesses and charities. It follows UK employment law best practice, so even if you don't have an in-house HR team, you can confidently apply it.
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Is this template compliant with 2025 UK employment law?
Absolutely. All of our templates are drafted with the latest ACAS guidance and UK employment legislation in mind. We review and update them regularly, so you can be confident they remain compliant.
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Can I customise it for my organisation?
Yes, we highlight the areas that you need to update with your own details, and where you need to make decisions to suit your situation. This saves you time and ensures that you meet best practice.
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Do I get instant access?
Yes. Once purchased, you'll be able to download it instantly. Templates are provided in editable Word or Excel format so you can customise them easily, and in PDF format for easy sharing.
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What if I need more help, not just this template?
If you're looking for broader support, we also offer toolkits and library bundles that include this template, along with other HR templates and policies for fully managing your situation. These may be more cost-effective if you need deeper advice.
