Paternity pay confirmation letter template
Our Paternity Pay Confirmation Letter template enables employers to communicate approved paternity pay, ensuring transparency and positive relations.
- 2 pages / 344 words.
- Last updated 16/02/2023.
- Designed for United Kingdom use.
- Suitable for use in other territories; check local laws first.
- Instantly download as Word / PDF / plain text, or send by email.
- Includes 12 months’ access, with all updates to this page provided free of charge and notified to you.
Paternity pay confirmation letter
[Sender name]
[Sender address]
[date]
[Recipient name]
[Recipient address]
Dear [Recipient first name],
Paternity Pay
Thank you for advising us that you intend to take [one weeks/two weeks] [paid/unpaid] paternity leave [from the predetermined date of [date]/beginning on the date on which your child is born/beginning [number] days after your child is born].
We confirm that you are eligible to take [paid/unpaid] statutory paternity leave as requested. If you wish at a later date to change the dates of your paternity leave, you must notify [name] no later than 28 days before your intended revised start date.
Please note that you should inform me of your child's date of birth as soon as possible after the child has
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Issuing a paternity leave confirmation letter is important for several reasons:
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It helps demonstrate your organisation's compliance with the law, and can protect your organisation from legal disputes related to non-compliance.
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It serves as an official record of an employee's paternity leave, including the dates and duration of the leave, which is important for the employee to claim any benefits that may be associated with the leave, such as pay, pension contributions, or other employee benefits.
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It demonstrates your organisation's support for your employees' rights to take paternity leave, and can help foster positive employee relations.
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It shows that your organisation values and supports work-life balance for all employees, including fathers, and can lead to a more positive workplace culture.
Overall, issuing a paternity leave confirmation letter is a good business practice to comply with legal requirements, maintain accurate employee records, facilitate employee benefits, and support positive employee relations.
Frequently Asked Questions
Frequently Asked Questions
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Can I use this template in my small business?
Yes. The Paternity pay confirmation letter template is designed to be flexible and suitable for organisations of all sizes, including small businesses and charities. It follows UK employment law best practice, so even if you don't have an in-house HR team, you can confidently apply it.
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Is this template compliant with 2025 UK employment law?
Absolutely. All of our templates are drafted with the latest ACAS guidance and UK employment legislation in mind. We review and update them regularly, so you can be confident they remain compliant.
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Can I customise it for my organisation?
Yes, we highlight the areas that you need to update with your own details, and where you need to make decisions to suit your situation. This saves you time and ensures that you meet best practice.
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Do I get instant access?
Yes. Once purchased, you'll be able to download it instantly. Templates are provided in editable Word or Excel format so you can customise them easily, and in PDF format for easy sharing.
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What if I need more help, not just this template?
If you're looking for broader support, we also offer toolkits and library bundles that include this template, along with other HR templates and policies for fully managing your situation. These may be more cost-effective if you need deeper advice.
