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If an employee has provided notice of them taking parental bereavement leave, issue this model letter template as confirmation.
The letter emphasises the assistance you are offering to the employee.
[Sender name]
[Sender address]
[date]
[Recipient name]
[Recipient address]
Dear [Recipient first name],
Confirmation of parental bereavement leave
We are deeply sorry for your loss and are thinking of you. We would like to convey our heartfelt sympathies once more [to you and your [wife/husband/partner]].
Following our discussion on [date], I thought it would be useful if I clarified the specifics of your parental bereavement leave and let you know what further assistance we can provide you.
EITHER
[You informed us that you will be taking [one week/two weeks] of parental bereavement leave. Your leave is valid from [date] until [date].
OR
[You left work during the day on [date], thus your [one week/two weeks'] parental bereavement
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A Parental Bereavement Leave Confirmation Letter is a document that confirms an employee's eligibility for parental bereavement leave, a type of statutory leave granted to employees who have lost a child.
The purpose of this letter is to provide proof to the employer that the employee is entitled to take leave, and to specify the period of leave that the employee is allowed to take. It helps the employer to manage their staff's absence effectively and to ensure that they comply with the law on parental bereavement leave.
The confirmation letter may be issued by the employee's healthcare provider or by the employer's HR department, and it should contain information such as the employee's name, the name of the deceased child, and the period of leave that has been approved.
Check which resources should be implemented before and/or after the Parental bereavement leave confirmation letter template, to understand the workflow.
Our Parental Bereavement Leave Policy Template offers compassionate support, helping employees cope with loss while maintaining work-life balance.
This Parental bereavement leave confirmation letter template incorporates relevant UK laws and HR standards, including those listed below:
Parental Bereavement Leave is a statutory right for employees who have lost a child, which came into effect on April 6, 2020.
Employers must grant employees who are eligible for Parental Bereavement Leave a minimum of two weeks' leave.
The leave can be taken as a single block of two weeks or as two separate blocks of one week each, taken at different times within 56 weeks of the child's death.
Employees must provide their employer with a written notice of their intention to take Parental Bereavement Leave, including the date on which they intend to start the leave and the length of the leave they require.
Employers are entitled to request a copy of the employee's Child Bereavement Certificate, or a declaration signed by the employee and their partner, as proof of their eligibility for Parental Bereavement Leave.
Employers should respond to the employee's request for Parental Bereavement Leave in writing, confirming the dates of the leave and the employee's entitlement to take the leave.
If an employee wishes to take Parental Bereavement Leave at short notice, the employer may not be able to insist on the usual notice requirements and should consider the employee's circumstances and individual needs.
Employers must not treat employees unfairly or discriminate against them as a result of their taking Parental Bereavement Leave.
Yes. This template has been designed for organisations of all sizes, including small businesses, charities and growing employers. It follows UK employment law best practice and can be adapted to suit your organisation.
Our templates are developed with UK employment legislation, Acas guidance and HR best practice in mind and are reviewed and updated as relevant requirements change. However, every employment situation is different, so the template should be adapted to the circumstances and checked against the employee's contract and your organisation's procedures before use.
Yes, we highlight the areas of the document that you need to update with your own details, and where you need to make decisions to suit your situation. This saves you time and ensures that you meet best practice.
Yes. Once purchased, you'll be able to download it instantly. Templates are provided in editable format (such as .doc or .xls) so you can customise them easily, and in PDF format for easy sharing.
If you're looking for broader support, we also offer toolkits and library bundles that include the Parental bereavement leave confirmation letter template, along with other HR templates and policies for fully managing your situation. These may be more cost-effective if you need deeper advice.
AI can produce a document quickly, but effective HR documentation needs to be more than well-written words. It needs to reflect relevant UK employment law, HR best practice, practical considerations and the circumstances in which it will be used. These resources have been professionally developed around that wider HR context, drawing on extensive practical experience, rather than simply generating a generic document from a prompt.
Darryl Horn, Chartered HR Director
Darryl is a Chartered HR professional with over 25 years' experience in senior HR and employee relations roles. He has extensive practical experience of managing parental and family and appeal processes and founded hrdocbox to provide businesses with practical, professionally developed HR resources grounded in UK employment law and best practice.
"Darryl has proven himself to be reliable, professional and conscientious. He provides support and advice with excellent judgement, and has a strong understanding of people, policies and UK employment legislation."
"Darryl is someone I trust; he is consistent, dependable, and committed to doing things properly. I have confidence in him and no hesitation in recommending him."
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