Parental bereavement leave confirmation letter template
Supporting information
If an employee has provided notice of them taking parental bereavement leave, issue this model letter template as confirmation.
The letter emphasises the assistance you are offering to the employee.
Parental bereavement leave confirmation letter
[Sender name]
[Sender address]
[date]
[Recipient name]
[Recipient address]
Dear [Recipient first name],
Confirmation of parental bereavement leave
We are deeply sorry for your loss and are thinking of you. We would like to convey our heartfelt sympathies once more [to you and your [wife/husband/partner]].
Following our discussion on [date], I thought it would be useful if I clarified the specifics of your parental bereavement leave and let you know what further assistance we can provide you.
EITHER
[You informed us that you will be taking [one week/two weeks] of parental bereavement leave. Your leave is valid from [date] until [date].
OR
[You left work during the day on [date], thus your [one week/two weeks'] parental bereavement
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What is this for?
A Parental Bereavement Leave Confirmation Letter is a document that confirms an employee's eligibility for parental bereavement leave, a type of statutory leave granted to employees who have lost a child.
The purpose of this letter is to provide proof to the employer that the employee is entitled to take leave, and to specify the period of leave that the employee is allowed to take. It helps the employer to manage their staff's absence effectively and to ensure that they comply with the law on parental bereavement leave.
The confirmation letter may be issued by the employee's healthcare provider or by the employer's HR department, and it should contain information such as the employee's name, the name of the deceased child, and the period of leave that has been approved.
Employment law compliance
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Parental Bereavement Leave is a statutory right for employees who have lost a child, which came into effect on April 6, 2020.
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Employers must grant employees who are eligible for Parental Bereavement Leave a minimum of two weeks' leave.
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The leave can be taken as a single block of two weeks or as two separate blocks of one week each, taken at different times within 56 weeks of the child's death.
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Employees must provide their employer with a written notice of their intention to take Parental Bereavement Leave, including the date on which they intend to start the leave and the length of the leave they require.
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Employers are entitled to request a copy of the employee's Child Bereavement Certificate, or a declaration signed by the employee and their partner, as proof of their eligibility for Parental Bereavement Leave.
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Employers should respond to the employee's request for Parental Bereavement Leave in writing, confirming the dates of the leave and the employee's entitlement to take the leave.
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If an employee wishes to take Parental Bereavement Leave at short notice, the employer may not be able to insist on the usual notice requirements and should consider the employee's circumstances and individual needs.
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Employers must not treat employees unfairly or discriminate against them as a result of their taking Parental Bereavement Leave.
Documentation sequence
Parental bereavement leave policy
Our Parental Bereavement Leave Policy Template offers compassionate support, helping employees cope with loss while maintaining work-life balance.
