Notification of intention to take Shared Parental Leave letter template

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Our Notification of Intention to Take Shared Parental Leave Letter Template allows employees to formally communicate their intention to take shared parental leave, fostering clarity and compliance with legal requirements.

Why this letter is necessary

The Notification of Intention to Take Shared Parental Leave Letter is a formal document used by employees to inform their employer of their intent to take Shared Parental Leave (SPL).

It serves to initiate the process, provide essential details, and establish clear communication between the employee and employer, ensuring compliance with UK law and facilitating parental leave planning.

  • Shared Parental Leave Regulations 2014: The primary legislation governing Shared Parental Leave in the UK, outlining the rights and responsibilities of eligible employees and employers.

  • Employment Rights Act 1996: Provides the legal foundation for employees' rights to take Shared Parental Leave, including notice requirements.

  • Equality Act 2010: Ensures that notification and treatment regarding Shared Parental Leave do not involve discrimination or bias based on protected characteristics.

  • Data Protection Act 2018 (incorporating GDPR): Mandates the handling of personal data in compliance with data protection principles during the notification process.

  • Maternity and Parental Leave etc. Regulations 1999: Contains provisions related to notice requirements for Shared Parental Leave, ensuring compliance with statutory obligations.

Workflow sequence

Previous step
Policies
Shared parental leave policy

Our Shared Parental Leave Policy Template outlines entitlements and procedures for employees sharing parental responsibilities, ensuring fairness and flexibility in caregiving arrangements.

This step
Notification of intention to take Shared Parental Leave letter template
Next step
Letters
Shared parental leave acknowledgement letter template

Our Shared Parental Leave Acknowledgement Letter template assures prompt receipt of requests, enhancing transparency and leave coordination.

Implementation timeline

Step Description Responsibility Timing
1 Employee's Decision to Take Shared Parental Leave Employee As soon as the decision is made
2 Employee Reviews Employer's Shared Parental Leave Policy Employee Within 1-2 days of the decision
3 Employee Drafts the Notification Letter Employee Within 1 week of the decision
4 Employee Submits the Letter to HR Employee Immediately after drafting
5 HR Acknowledges Receipt and Proceeds with Processing HR Within 1-2 days of receipt

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Specifications

Reading time icon
Time to read / prep / use
5 mins
Document specs icon
Word count / length
229 words, 1 page A4
Date last reviewed icon
Date last reviewed
1 July 2024
notification of intention to take shared parental leave letter template

[Company name]

[Sender address]

 

[date]

[Recipient name]

[Recipient address]

 

Dear [Recipient first name],

Dear [Employer's name],

I am writing to inform you of my intention to take shared parental leave (SPL) for [number] weeks, starting on [start date] and ending on [end date].

I understand that I am eligible for SPL because I meet all of the following criteria:

  • I am the biological or adoptive parent of the child.
  • I have at least 26 weeks of continuous service with [company name] at the 15th week before the expected due date (or the week I am matched with a child for adoption).
  • I am giving you at least eight weeks' notice of my intention to take SPL.
  • I am taking less than the 52 weeks of maternity leave or adoption leave, and using the rest as SPL.

[If applicable, add the following paragraph:]

My partner, [partner's name], is also eligible for SPL and intends to take [number] weeks of SPL, starting on [start date] and ending on [end date].

I am committed to my job and to [company name], and I am confident that I can make a smooth transition back to work after taking SPL. I am happy to discuss my SPL plans with you in more detail and to work with you to ensure that my absence is as disruptive as possible.

Thank you for your understanding and support.

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Yours [faithfully | sincerely],

 

 

[Sender name]

[Sender job title]

[Sender telephone]
[Sender email]

 

[For, and on behalf of [Company name] ]

Why choose our Notification of intention to take Shared Parental Leave letter template?

Our content:

Is easy to edit and execute, with comprehensive implementation guidance.
Is designed by accredited, experienced HR practitioners.
Maintains your compliance with ACAS guidelines, legislation, and industry best practices.
Includes 12 months access to your purchase, with email alerts if updated or expanded.

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