Notification of intention to take Shared Parental Leave letter template
Our Notification of Intention to Take Shared Parental Leave Letter Template allows employees to formally communicate their intention to take shared parental leave, fostering clarity and compliance with legal requirements.
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What is a Notification of intention to take Shared Parental Leave letter?
The Notification of Intention to Take Shared Parental Leave Letter is a formal document used by employees to inform their employer of their intent to take Shared Parental Leave (SPL).
It serves to initiate the process, provide essential details, and establish clear communication between the employee and employer, ensuring compliance with UK law and facilitating parental leave planning.
No later than 28 days prior to the start of the leave period
The Employee to the Employer (you)
Great Britain & NI (United Kingdom), Worldwide
What steps should I take to ensure the effective, compliant execution of this letter?
| Step | Description | Responsibility | Timing |
| 1 | Employee's Decision to Take Shared Parental Leave | Employee | As soon as the decision is made |
| 2 | Employee Reviews Employer's Shared Parental Leave Policy | Employee | Within 1-2 days of the decision |
| 3 | Employee Drafts the Notification Letter | Employee | Within 1 week of the decision |
| 4 | Employee Submits the Letter to HR | Employee | Immediately after drafting |
| 5 | HR Acknowledges Receipt and Proceeds with Processing | HR | Within 1-2 days of receipt |
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What legislation or best practices underpin this template / should I be aware of?
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Shared Parental Leave Regulations 2014: The primary legislation governing Shared Parental Leave in the UK, outlining the rights and responsibilities of eligible employees and employers.
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Employment Rights Act 1996: Provides the legal foundation for employees' rights to take Shared Parental Leave, including notice requirements.
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Equality Act 2010: Ensures that notification and treatment regarding Shared Parental Leave do not involve discrimination or bias based on protected characteristics.
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Data Protection Act 2018 (incorporating GDPR): Mandates the handling of personal data in compliance with data protection principles during the notification process.
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Maternity and Parental Leave etc. Regulations 1999: Contains provisions related to notice requirements for Shared Parental Leave, ensuring compliance with statutory obligations.
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Refer to your local employment legislation / labor laws to support the execution of the template. Review the wording for local accuracy.
Notification of intention to take Shared Parental Leave [Delete this line]
[Company name]
[Sender address]
[date]
[Recipient name]
[Recipient address]
Dear [Recipient first name],
Dear [Employer's name],
I am writing to inform you of my intention to take shared parental leave (SPL) for [number] weeks, starting on [start date] and ending on [end date].
I understand that I am eligible for SPL because I meet all of the following criteria:
- I am the biological or adoptive parent of the child.
- I have at least 26 weeks of continuous service with [company name] at the 15th week before the expected due date (or the week I am matched with a child for adoption).
- I am giving you at least eight weeks' notice of my intention to take SPL.
- I am taking less than the 52 weeks of maternity leave or adoption leave, and using the rest as SPL.
[If applicable, add the following paragraph:]
My partner, [partner's name], is also eligible for SPL and intends to take [number] weeks of SPL, starting on [start date] and ending on [end date].
I am committed to my job and to [company name], and I am confident that I can make a smooth transition back to work after taking SPL. I am happy to discuss my SPL plans with you in more detail and to work with you to ensure that my absence is as disruptive as possible.
Thank you for your understanding and support.
Yours [faithfully | sincerely],
[Sender name]
[Sender job title]
[Sender telephone]
[Sender email]
What communication / process sequence is this part of?
Shared parental leave policy
Use this if you require a robust and practical Shared parental leave policy template.
Shared parental leave acknowledgement letter template
Our Shared Parental Leave Acknowledgement Letter template assures prompt receipt of requests, enhancing transparency and leave coordination.
Why buy our Notification of intention to take Shared Parental Leave letter template?
- It's easily editable and implementable, saving you time and money
- It's designed by CIPD accedited Chartered HR practitioners with operational experience in this area
- You will maintain compliance with ACAS guidelines, legislation, and industry best practices
- Email notifications for any updates made to this template or its accompanying materials
- 12 months of unrestricted access without any additional costs (any update in that period is free to you)
- A 25% discount on all library, toolkit, and template purchases/renewals
