Notification of intention to take Shared Parental Leave letter template
Our Notification of Intention to Take Shared Parental Leave Letter Template allows employees to formally communicate their intention to take shared parental leave, fostering clarity and compliance with legal requirements.
Specs:
5 mins to read, 10 mins to prep
229 words, 1 A4 page
Reviewed 1 September 2025
Support:
Legal compliance
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Document sequence
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Best practice timings
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Notification of intention to take Shared Parental Leave letter
[Sender name]
[Sender address]
[date]
[Recipient name]
[Recipient address]
Dear [Recipient first name],
Dear [Employer's name],
I am writing to inform you of my intention to take shared parental leave (SPL) for [number] weeks, starting on [start date] and ending on [end date].
I understand that I am eligible for SPL because I meet all of the following criteria:
- I am the biological or adoptive parent of the child.
- I have at least 26 weeks of continuous service
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Legal compliance
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Shared Parental Leave Regulations 2014: The primary legislation governing Shared Parental Leave in the UK, outlining the rights and responsibilities of eligible employees and employers.
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Employment Rights Act 1996: Provides the legal foundation for employees' rights to take Shared Parental Leave, including notice requirements.
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Equality Act 2010: Ensures that notification and treatment regarding Shared Parental Leave do not involve discrimination or bias based on protected characteristics.
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Data Protection Act 2018 (incorporating GDPR): Mandates the handling of personal data in compliance with data protection principles during the notification process.
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Maternity and Parental Leave etc. Regulations 1999: Contains provisions related to notice requirements for Shared Parental Leave, ensuring compliance with statutory obligations.
What is this for?
The Notification of Intention to Take Shared Parental Leave Letter is a formal document used by employees to inform their employer of their intent to take Shared Parental Leave (SPL).
It serves to initiate the process, provide essential details, and establish clear communication between the employee and employer, ensuring compliance with UK law and facilitating parental leave planning.
Document sequence
Shared parental leave policy
Our Shared Parental Leave Policy Template outlines entitlements and procedures for employees sharing parental responsibilities, ensuring fairness and flexibility in caregiving arrangements.
Shared parental leave acknowledgement letter template
Our Shared Parental Leave Acknowledgement Letter template assures prompt receipt of requests, enhancing transparency and leave coordination.
Best practice timings
Best practice for using the Notification of intention to take Shared Parental Leave letter template, including key actions before, during, and after implementation.
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| Step | Description | Responsibility | Timing |
| 1 | Employee's Decision to Take Shared Parental Leave | Employee | As soon as the decision is made |
| 2 | Employee Reviews Employer's Shared Parental Leave Policy | Employee | Within 1-2 days of the decision |
| 3 | Employee Drafts the Notification Letter | Employee | Within 1 week of the decision |
| 4 | Employee Submits the Letter to HR | Employee | Immediately after drafting |
| 5 | HR Acknowledges Receipt and Proceeds with Processing | HR | Within 1-2 days of receipt |
