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View full libraryIf an employee has notified you that they intend to take maternity leave, issue this model letter template as acknowledgement, and to inform them that they are not eligible for Maternity Pay.
-letter-template.jpg "Maternity leave acknowledgement (not eligible for Maternity Pay) letter template")
[Sender name]
[Sender address]
[date]
[Recipient name]
[Recipient address]
Dear [Recipient first name],
Acknowledgement of maternity leave
As we have discussed, you are eligible to take up to 52 weeks maternity leave (consisting of 26 weeks Ordinary Maternity Leave and 26 weeks Additional Maternity Leave). Given your chosen start date of [insert date], your maternity leave will end on [insert date].
If you want to change the date your leave starts you must, if at all possible, tell me at least 28 days before your proposed new start date or 28 days before [insert date leave starts]
Need the complete Parental and family process?
Explore the Parental and family templates toolkitThe purpose of a Maternity Leave Acknowledgement letter for an employee who is not eligible for maternity pay is to confirm that the employee is entitled to take maternity leave, even though they will not be receiving statutory maternity pay.
The letter should outline the employee's entitlement to maternity leave, the duration of the leave, and the expected date of return. It should also provide information on any other benefits or support that may be available to the employee, such as maternity allowance, flexible working arrangements, or childcare vouchers.
The letter is an important document for both the employee and the employer, as it ensures that both parties are aware of their obligations and responsibilities during the maternity leave period. It also helps to clarify any confusion or misunderstandings that may arise, and can help to prevent disputes between the employee and employer in the future.
By providing a Maternity Leave Acknowledgement letter, the employer demonstrates their commitment to supporting the employee during their maternity leave and helps to maintain a positive working relationship with the employee.
Related HR resources and workflow
Explore the HR resources that may be relevant before and / or after using the Maternity leave acknowledgement (not eligible for Maternity Pay) letter, helping you understand the wider process, maintain appropriate documentation and follow a consistent approach.
If an employee will be taking maternity leave, they can use this model letter template as notification of their pregnancy, and when they expect it to commence.
Our Maternity Leave Return to Work Reminder Letter template streamlines communication, reducing employee confusion and facilitating a smooth transition back to work.
Yes. This template has been designed for organisations of all sizes, including small businesses, charities and growing employers. It follows UK employment law best practice and can be adapted to suit your organisation.
Our templates are developed with UK employment legislation, Acas guidance and HR best practice in mind and are reviewed and updated as relevant requirements change. However, every employment situation is different, so the template should be adapted to the circumstances and checked against the employee's contract and your organisation's procedures before use.
Yes, we highlight the areas of the document that you need to update with your own details, and where you need to make decisions to suit your situation. This saves you time and ensures that you meet best practice.
Yes. Once purchased, you'll be able to download it instantly. Templates are provided in editable format (such as .doc or .xls) so you can customise them easily, and in PDF format for easy sharing.
If you're looking for broader support, we also offer toolkits and library bundles that include the Maternity leave acknowledgement (not eligible for Maternity Pay) letter template, along with other HR templates and policies for fully managing your situation. These may be more cost-effective if you need deeper advice.
AI can produce a document quickly, but effective HR documentation needs to be more than well-written words. It needs to reflect relevant UK employment law, HR best practice, practical considerations and the circumstances in which it will be used. These resources have been professionally developed around that wider HR context, drawing on extensive practical experience, rather than simply generating a generic document from a prompt.
Darryl Horn, Chartered HR Director
Darryl is a Chartered HR professional with over 25 years' experience in senior HR and employee relations roles.
He has extensive practical experience of managing parental and family processes and founded hrdocbox to provide businesses with practical, professionally developed HR resources grounded in UK employment law and best practice.
HRDocBox has been creating practical UK HR documents since 2009.
"Darryl provides support and advice with excellent judgement, and has a strong understanding of people, policies and UK employment legislation."
"He is someone I trust; consistent, dependable, and committed to doing things properly."
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