Maternity suspension on medical grounds letter template
Supporting information
Our Maternity Suspension on Medical Grounds Letter template helps employers navigate the process, ensuring clear, compassionate, and compliant communication with employees.
Maternity suspension on medical grounds letter
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[Company name]
[Sender address]
[date]
[Recipient name]
[Recipient address]
Dear [Recipient first name],
Maternity Suspension on Medical Grounds
I am writing to confirm that, following a recent medical assessment, we have decided to suspend you from work on medical grounds due to your pregnancy.
This decision has been made to protect your health and safety, as well as the health and safety of your unborn child, and to comply with our obligations under UK employment law. We understand that this may be a difficult time for you and we will do everything we can to support you during this period.
During your suspension, you will continue to receive your full pay and any contractual benefits that you are entitled to. We will also provide you with any additional support or accommodations that may be necessary to ensure a safe and healthy work environment when you are able to return to work.
We will keep you informed of any developments during your suspension period, including any changes to your expected return date or any additional medical assessments that you may be required to undergo.
If you have any questions or concerns about your suspension, please do not hesitate to contact me or our HR department.
We wish you all the best during this time and look forward to welcoming you back to work when it is safe and appropriate to do so.
Protected before purchase.
Protected before purchase.
Yours [faithfully | sincerely],
[Sender name]
[Sender job title]
[Sender telephone]
[Sender email]
[For, and on behalf of [Company name] ]
What is this for?
A Maternity Suspension on Medical Grounds Letter is a letter that is issued to an employee who is pregnant and has been suspended from work due to medical reasons. The purpose of the letter is to confirm the decision to suspend the employee and to outline the reasons why the suspension has been deemed necessary.
The letter should explain that the suspension is necessary to protect the health and safety of the employee and their unborn child, as well as to comply with the employer's obligations under UK employment law. The letter should also provide information on the expected duration of the suspension and any benefits or entitlements that the employee will receive during this time.
In addition to providing information on the suspension itself, the letter should also outline the process for the employee's return to work. This may include information on any medical assessments or consultations that the employee must undergo before being allowed to return to work, as well as any adjustments or accommodations that may be required to ensure a safe and healthy work environment for the employee and their unborn child.
By providing a clear and concise Maternity Suspension on Medical Grounds Letter, the employer can demonstrate their commitment to protecting the health and safety of their employees and complying with UK employment law. The letter also helps to ensure that the employee is fully informed about the reasons for their suspension and what they can expect during this time.
Extended guidance
Employment law compliance
Here are some key UK employment legislation that are relevant to the issuance of a Maternity Suspension on Medical Grounds Letter:
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The Health and Safety at Work Act 1974 places a legal duty on employers to ensure the health, safety and welfare of their employees.
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The Management of Health and Safety at Work Regulations 1999 require employers to carry out a risk assessment of their workplace and to take appropriate measures to eliminate or control any identified risks.
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The Employment Rights Act 1996 gives pregnant employees the right to be suspended from work on full pay if continuing to work could put their health or safety, or that of their unborn child, at risk.
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The Equality Act 2010 prohibits discrimination against employees on the basis of pregnancy or maternity.
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The Maternity and Parental Leave etc. Regulations 1999 require employers to provide pregnant employees with a risk assessment of their workplace, and to take appropriate action to address any identified risks.
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The letter should also provide information on any benefits or entitlements that the employee will receive during the suspension period, including their right to receive their full pay during this time.
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The employer should ensure that the employee is kept informed of any developments during the suspension period, including any changes to their expected return date or any additional medical assessments that they may be required to undergo.
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Employers must not discriminate against employees on the basis of their pregnancy or maternity status and must provide appropriate support and accommodations to ensure a safe and healthy work environment for their employees.
