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Our Maternity Suspension on Medical Grounds Letter template helps employers navigate the process, ensuring clear, compassionate, and compliant communication with employees.
[Sender name]
[Sender address]
[date]
[Recipient name]
[Recipient address]
Dear [Recipient first name],
Maternity Suspension on Medical Grounds
I am writing to confirm that, following a recent medical assessment, we have decided to suspend you from work on medical grounds due to your pregnancy.
This decision has been made to protect your health and safety, as well as the health and safety of your unborn child, and to comply with our obligations under UK employment law. We understand that this may be
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A Maternity Suspension on Medical Grounds Letter is a letter that is issued to an employee who is pregnant and has been suspended from work due to medical reasons. The purpose of the letter is to confirm the decision to suspend the employee and to outline the reasons why the suspension has been deemed necessary.
The letter should explain that the suspension is necessary to protect the health and safety of the employee and their unborn child, as well as to comply with the employer's obligations under UK employment law. The letter should also provide information on the expected duration of the suspension and any benefits or entitlements that the employee will receive during this time.
In addition to providing information on the suspension itself, the letter should also outline the process for the employee's return to work. This may include information on any medical assessments or consultations that the employee must undergo before being allowed to return to work, as well as any adjustments or accommodations that may be required to ensure a safe and healthy work environment for the employee and their unborn child.
By providing a clear and concise Maternity Suspension on Medical Grounds Letter, the employer can demonstrate their commitment to protecting the health and safety of their employees and complying with UK employment law. The letter also helps to ensure that the employee is fully informed about the reasons for their suspension and what they can expect during this time.
Related HR resources and workflow
Explore the HR resources that may be relevant before and / or after using the Maternity suspension on medical grounds letter, helping you understand the wider process, maintain appropriate documentation and follow a consistent approach.
Our pregnancy notification checklist is designed to guide managers through key steps when an employee notifies them verbally of their pregnancy.
Here are some key UK employment legislation that are relevant to the issuance of a Maternity Suspension on Medical Grounds Letter:
The Health and Safety at Work Act 1974 places a legal duty on employers to ensure the health, safety and welfare of their employees.
The Management of Health and Safety at Work Regulations 1999 require employers to carry out a risk assessment of their workplace and to take appropriate measures to eliminate or control any identified risks.
The Employment Rights Act 1996 gives pregnant employees the right to be suspended from work on full pay if continuing to work could put their health or safety, or that of their unborn child, at risk.
The Equality Act 2010 prohibits discrimination against employees on the basis of pregnancy or maternity.
The Maternity and Parental Leave etc. Regulations 1999 require employers to provide pregnant employees with a risk assessment of their workplace, and to take appropriate action to address any identified risks.
The letter should also provide information on any benefits or entitlements that the employee will receive during the suspension period, including their right to receive their full pay during this time.
The employer should ensure that the employee is kept informed of any developments during the suspension period, including any changes to their expected return date or any additional medical assessments that they may be required to undergo.
Employers must not discriminate against employees on the basis of their pregnancy or maternity status and must provide appropriate support and accommodations to ensure a safe and healthy work environment for their employees.
Yes. This template has been designed for organisations of all sizes, including small businesses, charities and growing employers. It follows UK employment law best practice and can be adapted to suit your organisation.
Our templates are developed with UK employment legislation, Acas guidance and HR best practice in mind and are reviewed and updated as relevant requirements change. However, every employment situation is different, so the template should be adapted to the circumstances and checked against the employee's contract and your organisation's procedures before use.
Yes, we highlight the areas of the document that you need to update with your own details, and where you need to make decisions to suit your situation. This saves you time and ensures that you meet best practice.
Yes. Once purchased, you'll be able to download it instantly. Templates are provided in editable format (such as .doc or .xls) so you can customise them easily, and in PDF format for easy sharing.
If you're looking for broader support, we also offer toolkits and library bundles that include the Maternity suspension on medical grounds letter template, along with other HR templates and policies for fully managing your situation. These may be more cost-effective if you need deeper advice.
AI can produce a document quickly, but effective HR documentation needs to be more than well-written words. It needs to reflect relevant UK employment law, HR best practice, practical considerations and the circumstances in which it will be used. These resources have been professionally developed around that wider HR context, drawing on extensive practical experience, rather than simply generating a generic document from a prompt.
Darryl Horn, Chartered HR Director
Darryl is a Chartered HR professional with over 25 years' experience in senior HR and employee relations roles.
He has extensive practical experience of managing parental and family processes and founded hrdocbox to provide businesses with practical, professionally developed HR resources grounded in UK employment law and best practice.
"Darryl provides support and advice with excellent judgement, and has a strong understanding of people, policies and UK employment legislation."
"He is someone I trust; consistent, dependable, and committed to doing things properly."
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