Parental leave confirmation letter template

£ 15

If you wish to agree to a request for parental leave, issue this model letter template to provide the employee with formal confirmation.

Why this letter is necessary

This letter should be given to the employee within 7 days of receiving the request for parental leave.


Reading time icon
Time to read / prep / use
5 mins
Document specs icon
Word count / length
174 words, 1 page A4
Date last reviewed icon
Date last reviewed
1 June 2024
parental leave confirmation letter template

[Company name]

[Sender address]



[Recipient name]

[Recipient address]


Dear [Recipient first name],

I'm referring to your request [in the form dated [date]/on [date]] to take unpaid parental leave in connection with [name of child] from [date] to [date].

I can confirm that your request for parental leave has been granted. Your last day of employment prior to your parental leave is [date], and you must report back to work on [date].

The following benefits are suspended during parental leave, in addition to your regular pay: [list the suspended benefits]. In other respects, your contract of employment remains in place and your continuity of employment is not broken by your period of parental leave.

After taking this parental leave, you will have [[number] [weeks'/days'] parental leave entitlement left to take in the 12-month period from [date] to [date]/exhausted your parental leave entitlement in the 12-month period from [date] to [date] because you can only take four weeks of parental leave in any given year. However, you still have the right to [number] [weeks'/days'] of parental leave to use in respect to this child after that 12-month window.

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Yours [faithfully | sincerely],



[Sender name]

[Sender job title]

[Sender telephone]
[Sender email]

Why choose our Parental leave confirmation letter template?

Our content:

Is easy to edit and execute, with comprehensive implementation guidance.
Is designed by accredited, experienced HR practitioners.
Maintains your compliance with ACAS guidelines, legislation, and industry best practices.
Includes 12 months access to your purchase, with email alerts if updated or expanded.

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