Parental leave confirmation letter template
If you wish to agree to a request for parental leave, issue this model letter template to provide the employee with formal confirmation.
Parental leave confirmation letter
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[Company name]
[Sender address]
[date]
[Recipient name]
[Recipient address]
Dear [Recipient first name],
I'm referring to your request [in the form dated [date]/on [date]] to take unpaid parental leave in connection with [name of child] from [date] to [date].
I can confirm that your request for parental leave has been granted. Your last day of employment prior to your parental leave is [date], and you must report back to work on [date].
The following benefits are suspended during parental leave, in addition to your regular pay: [list the suspended benefits]. In other respects, your contract of employment remains in place and your continuity of employment is not broken by your period of parental leave.
After taking this parental leave, you will have [[number] [weeks'/days'] parental leave entitlement left to take in the 12-month period from [date] to [date]/exhausted your parental leave entitlement in the 12-month period from [date] to [date] because you can only take four weeks of parental leave in any given year. However, you still have the right to [number] [weeks'/days'] of parental leave to use in respect to this child after that 12-month window.
Protected before purchase.
Protected before purchase.
Yours [faithfully | sincerely],
[Sender name]
[Sender job title]
[Sender telephone]
[Sender email]
[For, and on behalf of [Company name] ]
What is this for?
This letter should be given to the employee within 7 days of receiving the request for parental leave.
