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Our Acknowledgement of Intention to Return from Maternity Leave Letter template enables employers to formally recognise employees' return plans, fostering a supportive and organised transition process.
[Sender name]
[Sender address]
[date]
[Recipient name]
[Recipient address]
Dear [Recipient first name],
I am writing to acknowledge receipt of your maternity leave return to work notification letter. It is great to hear that you are returning to work on [insert date], and we are excited to have you back on our team.
[We have taken note of your request to return to work on a part-time basis for the first
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For more value, this is also found in our Full library and Parental and family templates toolkit
An acknowledgement of intention to return from maternity leave letter is sent to an employee in response to their notification of their intention to return to work following a period of maternity leave.
The letter typically acknowledges the employee's notification of their intention to return to work and confirms the date of their return. It may also include any relevant information or policies regarding the employee's return to work, such as any required training or documentation.
Overall, the purpose of the letter is to confirm the employee's return to work date and to ensure that the employee feels supported and welcomed back to the workplace. It is an important document that helps to establish clear lines of communication between the employee and the employer and facilitates a smooth transition back to work.
Related HR resources and workflow
Explore the HR resources that may be relevant before and / or after using the Acknowledgement of intention to return from maternity leave letter, helping you understand the wider process, maintain appropriate documentation and follow a consistent approach.
If you have an employee on maternity leave, they can use this model letter template as notification that they will return to work as planned.
Maternity Leave: Under UK law, pregnant employees are entitled to up to 52 weeks of maternity leave, which is made up of 26 weeks of ordinary maternity leave and 26 weeks of additional maternity leave. Employers must provide their employees with this time off and cannot discriminate against them on the basis of pregnancy or maternity.
Maternity Pay: Employees who have been with their employer for at least 26 weeks are entitled to Statutory Maternity Pay (SMP) for up to 39 weeks.
Flexible Working: Employees who have completed at least 26 weeks of continuous employment with their employer have the right to request flexible working arrangements, such as part-time work or working from home. Employers must consider these requests and have a valid business reason for refusing them.
Discrimination: Employers must not discriminate against employees on the basis of pregnancy or maternity. This includes treating employees less favourably than other employees, denying them opportunities for promotion or training, or making them redundant because they are pregnant or on maternity leave.
When issuing an Acknowledgement of Intention to Return from Maternity Leave letter, employers should ensure that they are complying with these key employment laws and that they are providing their employees with the support and flexibility they need to return to work after their maternity leave.
Yes. This template has been designed for organisations of all sizes, including small businesses, charities and growing employers. It follows UK employment law best practice and can be adapted to suit your organisation.
Our templates are developed with UK employment legislation, Acas guidance and HR best practice in mind and are reviewed and updated as relevant requirements change. However, every employment situation is different, so the template should be adapted to the circumstances and checked against the employee's contract and your organisation's procedures before use.
Yes, we highlight the areas of the document that you need to update with your own details, and where you need to make decisions to suit your situation. This saves you time and ensures that you meet best practice.
Yes. Once purchased, you'll be able to download it instantly. Templates are provided in editable format (such as .doc or .xls) so you can customise them easily, and in PDF format for easy sharing.
If you're looking for broader support, we also offer toolkits and library bundles that include the Acknowledgement of intention to return from maternity leave letter template, along with other HR templates and policies for fully managing your situation. These may be more cost-effective if you need deeper advice.
AI can produce a document quickly, but effective HR documentation needs to be more than well-written words. It needs to reflect relevant UK employment law, HR best practice, practical considerations and the circumstances in which it will be used. These resources have been professionally developed around that wider HR context, drawing on extensive practical experience, rather than simply generating a generic document from a prompt.
Darryl Horn, Chartered HR Director
Darryl is a Chartered HR professional with over 25 years' experience in senior HR and employee relations roles.
He has extensive practical experience of managing parental and family processes and founded hrdocbox to provide businesses with practical, professionally developed HR resources grounded in UK employment law and best practice.
"Darryl provides support and advice with excellent judgement, and has a strong understanding of people, policies and UK employment legislation."
"He is someone I trust; consistent, dependable, and committed to doing things properly."
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