Pregnancy-related absence acknowledgement letter template
Use this model letter to confirm leave and pay entitlements when maternity leave has begun earlier than expected due to a pregnancy-related absence.
- Includes Pregnancy-related absence acknowledgement letter template + 15-minute call with an expert.
- UK-specific accuracy. Suitable for use in other territories; check local laws first.
- 12 months’ access, with all updates to this page provided free of charge and notified to you.
- 218 words over 1 page.
- Last updated 23/04/2023.
- Format: Word / PDF / plain text / email.
- Delivery: Instant download after purchase (no physical item).
- Access: Download link shown here after checkout.
- This Pregnancy-related absence acknowledgement letter template will SAVE you up to 1 hour drafting & research. Save cost. Reduce risk.
[Sender name]
[Sender address]
[date]
[Recipient name]
[Recipient address]
Dear [Recipient first name],
Confirmation of maternity leave and pay entitlements
[Thank you for informing [me/name] that you are absent from work for a pregnancy-related reason and the date on which your absence began. Your maternity leave and pay have been triggered by your absence on the grounds of pregnancy and commenced on [date].]
[OR
An employee who is suspended on maternity grounds because of health and safety requirements is regarded as absent because of pregnancy.
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Pregnancy-related absence acknowledgement letter template
The purpose of this letter is to confirm the leave and pay entitlements of an employee who has started their maternity leave earlier than expected due to a pregnancy-related absence. The letter serves as a formal communication to the employee, informing them of their rights and entitlements under UK employment law, and demonstrates the employer's commitment to supporting their employees during this time.
The letter also helps to provide clarity to the employee about their maternity leave and pay entitlements, and how they will be calculated. By providing this information, the employer can help to alleviate any potential confusion or anxiety that the employee may experience during this time.
Overall, the purpose of this letter is to ensure that the employee is fully informed and supported during their maternity leave, and to help maintain a positive and productive working relationship between the employer and employee.
Practical application of a Pregnancy-related absence acknowledgement letter template
- The Pregnancy-related absence acknowledgement letter template should be actioned / delivered the letter should be issued as soon as possible after the employee's absence from work has commenced..
- It is sent / delivered by an employer / HR team to an employee.
Pregnancy-related absence acknowledgement workflow
Pregnancy-related absence acknowledgement workflow
Check which resources should be implemeted before and/or after the Pregnancy-related absence acknowledgement letter template, to understand the workflow.
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