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Shared parental leave extension request form template

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Our Shared Parental Leave Extension Request Form Template allows employees to formally request an extension for their shared parental leave, providing necessary details for evaluation and approval.

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What is a Shared parental leave extension request form?

The Shared Parental Leave Extension Request Form is a crucial document that enables eligible employees in the UK to formally request an extension to their shared parental leave. It offers a structured format for parents to provide essential details such as the desired extension period, reasons for the extension, and the proposed new leave schedule. This form ensures compliance with legal requirements and helps organisations efficiently manage and accommodate extended leave requests, facilitating transparent and legally sound communication between employees and employers.

By using this form, employees can make their extension requests clear and documented, enhancing the organisation's ability to plan for staff absences and allocate resources effectively. It also provides employers with a streamlined process for evaluating and responding to extension requests, maintaining fairness and consistency in the treatment of all employees.

Shared parental leave extension request form template
shared parental leave extension request form template

What legal and best practice aspects should employers be aware of?

  • Shared Parental Leave Regulations 2014: The primary legislation that governs Shared Parental Leave in the UK, outlining the rights and responsibilities of eligible employees and employers, including extensions.

  • Employment Rights Act 1996: Provides the legal framework for employees' rights to request extensions of Shared Parental Leave and the process for approval.

  • Equality Act 2010: Ensures that the extension approval process is fair and does not involve discrimination or bias based on protected characteristics.

  • Data Protection Act 2018 (incorporating GDPR): Mandates the handling of personal data in compliance with data protection principles during the extension approval process.

  • Family and Medical Leave Act 1993 (applicable in Northern Ireland): Specifies certain aspects of leave extensions, including rights and procedures for shared parental leave in Northern Ireland.

Shared parental leave extension request


Employee Details

Employee Name:  
Employee ID:  
Department:  

Leave Details

Current End Date of SPL:  
Proposed Extended End Date of SPL:  
Reason for Extension:  

Declaration

I, [Employee's Name], request an extension of my Shared Parental Leave (SPL) in accordance with the company's policy. I provide this request with the understanding that it is subject to approval based on business needs.

Signature:  
Date:  

HR Approval

Approved:   Date:  
Not approved:   Date:  

Version: [1.0]

Issue date: [date]

Direction

The Shared parental leave extension request form template is issued by an employee
Employee
Issue path
The Shared parental leave extension request form template is issued to an employer
Employer

Timing

No later than 4 weeks before the start of the extension.

Sequence

Previous step
Letters
Shared parental leave acknowledgement letter template

Our Shared Parental Leave Acknowledgement Letter template assures prompt receipt of requests, enhancing transparency and leave coordination.

This step
Shared parental leave extension request form template
Next step
Letters
Shared parental leave extension approval letter template

Our Shared Parental Leave Extension Approval Letter Template formally approves an employee's request to extend their shared parental leave, maintaining professionalism and ensuring alignment on the extension terms.

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Why buy our Shared parental leave extension request form template?
  • You save time and effort with a professionally written, editable HR document that is tailored to meet best practice.
  • You ensure compliance with applicable ACAS Codes of Conduct and other legal requirements.
  • You get a process flowchart to help you adhere to best practice.
  • You are notified by email whenever this template or its supporting resources are updated.
  • You enjoy 12 months of unlimited access with no hidden fees or extra costs.
  • You unlock a 25% discount on all future purchases or renewals of our libraries, toolkits, and templates.

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