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Shared parental leave extension approval letter template

Shared parental leave extension approval letter template cover image
Shared parental leave extension approval
Template
Shared parental leave extension approval letter template cover image
January 2026
£14

Our Shared Parental Leave Extension Approval Letter Template formally approves an employee's request to extend their shared parental leave, maintaining professionalism and ensuring alignment on the extension terms.

  • Includes Shared parental leave extension approval letter template + 15-minute call with an expert.
  • Instantly download as Word / PDF / plain text, or send by email.
  • 12 months’ access, with all updates to this page provided free of charge and notified to you.
  • 123 words over 1 page.
  • Last updated 16/09/2025.
  • UK-specific accuracy. Suitable for use in other territories; check local laws first.
  • This Shared parental leave extension approval letter template will SAVE you up to 30 mins drafting & research. Save cost. Reduce risk.
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[Sender name]

[Sender address]

 

[date]

[Recipient name]

[Recipient address]

 

Dear [Recipient first name],

I am writing to confirm that your request for an extension of your Shared Parental Leave (SPL), submitted on [Date], has been reviewed and approved. We have considered your request carefully and have determined that it

This is a 30% preview of the Shared parental leave extension approval letter template. For instant full access, purchase this item or a parent bundle.

Shared parental leave extension approval letter template

The Shared Parental Leave Extension Approval Letter is a formal document issued by employers in the UK to acknowledge and grant employees' requests for an extension of their shared parental leave beyond the initially agreed-upon period.

This letter serves to confirm the approval of the extension, outline the updated leave duration, and ensure compliance with shared parental leave regulations, fostering transparent and legally sound communication between employers and employees while supporting work-life balance and parental needs in the workplace.

Practical application of a Shared parental leave extension approval letter template


  • The Shared parental leave extension approval letter template should be actioned / delivered as soon as possible after the decision has been made.
  • It is sent / delivered by an employer / HR team to an employee.
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Compliance

This Shared parental leave extension approval letter template incorporates relevant UK laws and HR standards, including those listed below:

  • Shared Parental Leave Regulations 2014: The primary legislation that governs Shared Parental Leave in the UK, outlining the rights and responsibilities of eligible employees and employers, including extensions.

  • Employment Rights Act 1996: Provides the legal framework for employees' rights to request extensions of Shared Parental Leave and the process for approval.

  • Equality Act 2010: Ensures that the extension approval process is fair and does not involve discrimination or bias based on protected characteristics.

  • Data Protection Act 2018 (incorporating GDPR): Mandates the handling of personal data in compliance with data protection principles during the extension approval process.

  • Family and Medical Leave Act 1993 (applicable in Northern Ireland): Specifies certain aspects of leave extensions, including rights and procedures for shared parental leave in Northern Ireland.

Shared parental leave extension approval workflow

Check which resources should be implemeted before and/or after the Shared parental leave extension approval letter template, to understand the workflow.

Previous
Forms
Shared parental leave extension request form

Our Shared Parental Leave Extension Request Form Template allows employees to formally request an extension for their shared parental leave, providing necessary details for evaluation and approval.

This
Shared parental leave extension approval letter

Frequently Asked Questions about a Shared parental leave extension approval letter template

  1. Can I use this template in my small business?

    Yes. The Shared parental leave extension approval letter template is designed to be flexible and suitable for organisations of all sizes, including small businesses and charities. It follows UK employment law best practice, so even if you don't have an in-house HR team, you can confidently apply it.

  2. Is the Shared parental leave extension approval letter template compliant with 2026 UK employment law?

    Absolutely. All of our templates are drafted with the latest ACAS guidance and UK employment legislation in mind. We review and update them regularly, so you can be confident they remain compliant.

  3. Can I customise it for my organisation?

    Yes, we highlight the areas that you need to update with your own details, and where you need to make decisions to suit your situation. This saves you time and ensures that you meet best practice.

  4. Do I get instant access?

    Yes. Once purchased, you'll be able to download it instantly. Templates are provided in editable Word or Excel format so you can customise them easily, and in PDF format for easy sharing.

  5. What if I need more help, not just this template?

    If you're looking for broader support, we also offer toolkits and library bundles that include this template, along with other HR templates and policies for fully managing your situation. These may be more cost-effective if you need deeper advice.

  6. Why should I use this, and not AI to generate this template?

    The risk of using a free AI-generated template 'without review' includes your legal exposure, missing context, and no awareness of the wider process. Purchasing from us mitigates that risk.

 

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