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Shared parental leave extension approval letter template

£ 15

Our Shared Parental Leave Extension Approval Letter Template formally approves an employee's request to extend their shared parental leave, maintaining professionalism and ensuring alignment on the extension terms.

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How long to understand and prepare this letter?
5 mins
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shared parental leave extension approval letter template

What is a Shared parental leave extension approval letter?

The Shared Parental Leave Extension Approval Letter is a formal document issued by employers in the UK to acknowledge and grant employees' requests for an extension of their shared parental leave beyond the initially agreed-upon period.

This letter serves to confirm the approval of the extension, outline the updated leave duration, and ensure compliance with shared parental leave regulations, fostering transparent and legally sound communication between employers and employees while supporting work-life balance and parental needs in the workplace.

Best practice timescale for this to be issued
When should this letter be issued?
As soon as possible after the decision has been made
Issued by who, to whom
Who should issue this letter, and to whom?
The Employer (you) to the Employee
Applicable legal jurisdictions
In which jurisdictions can this letter be used?
Great Britain & NI (United Kingdom), Worldwide
United Kingdom
  • Shared Parental Leave Regulations 2014: The primary legislation that governs Shared Parental Leave in the UK, outlining the rights and responsibilities of eligible employees and employers, including extensions.

  • Employment Rights Act 1996: Provides the legal framework for employees' rights to request extensions of Shared Parental Leave and the process for approval.

  • Equality Act 2010: Ensures that the extension approval process is fair and does not involve discrimination or bias based on protected characteristics.

  • Data Protection Act 2018 (incorporating GDPR): Mandates the handling of personal data in compliance with data protection principles during the extension approval process.

  • Family and Medical Leave Act 1993 (applicable in Northern Ireland): Specifies certain aspects of leave extensions, including rights and procedures for shared parental leave in Northern Ireland.

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Other territories

Refer to your local employment legislation / labor laws to support the execution of the template. Review the wording for local accuracy.

Shared parental leave extension approval [Delete this line]

[Company name]

[Sender address]



[Recipient name]

[Recipient address]


Dear [Recipient first name],

I am writing to confirm that your request for an extension of your Shared Parental Leave (SPL), submitted on [Date], has been reviewed and approved. We have considered your request carefully and have determined that it aligns with our company's policies and current business needs.

As a result, your SPL will be extended to the new end date of [Proposed Extended End Date of SPL]. Your reason for extension, [Reason for Extension], has been duly noted.

Please be aware that any further changes to your SPL schedule should be communicated to the HR department in a timely manner.

We appreciate your dedication to your family and value your commitment to our organization. We wish you continued success during your extended shared parental leave.

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Yours [faithfully | sincerely],



[Sender name]

[Sender job title]

[Sender telephone]
[Sender email]

What communication / process sequence is this part of?

Previous step
Shared parental leave extension request form template

Our Shared Parental Leave Extension Request Form Template allows employees to formally request an extension for their shared parental leave, providing necessary details for evaluation and approval.

This step
Shared parental leave extension approval letter template

Why buy our Shared parental leave extension approval letter template?

  • It's easily editable and implementable, saving you time and money
  • It's designed by CIPD accedited Chartered HR practitioners with operational experience in this area
  • You will maintain compliance with ACAS guidelines, legislation, and industry best practices
What other advantages does buying from offer?
  • Email notifications for any updates made to this template or its accompanying materials
  • 12 months of unrestricted access without any additional costs (any update in that period is free to you)
  • A 25% discount on all library, toolkit, and template purchases/renewals

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