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Management document package
Parental leave document library

Paternity pay confirmation letter template

When to use it

A model paternity pay confirmation letter template which is in line with best practice, contains clear and effective wording, and is easy to edit.

[Company name]

[Sender address]


[Recipient name]

[Recipient address]

Dear [Recipient first name],

Paternity Pay

Thank you for advising us that you intend to take [one weeks/two weeks] [paid/unpaid] paternity leave [from the predetermined date of [date]/beginning on the date on which your child is born/beginning [number] days after your child is born].

We confirm that you are eligible to take [paid/unpaid] statutory paternity leave as requested. If you wish at a later date to change the dates of your paternity leave, you must notify [name] no later than 28 days before your intended revised start date.

[The statutory entitlement is to take one or two weeks paternity leave and I note that you have indicated your intention to take only one weeks leave. You should be aware that your statutory entitlement is to take a single block of paternity leave. As you have chosen to take only one weeks paternity leave, you will not be entitled to take any further paternity leave at another time in respect of the same child.]

Please note that you should inform me of your childs d

The full Paternity pay confirmation letter template will be available once purchased.

Reviewed 26 September 2018

Parental leave explained

Employees who are pregnant, new mothers and adoptive parents (and the partners of such employees) may be entitled to statutory time off around the birth or adoption of their child: maternity leave, paternity leave, adoption leave and/or parental leave. In some cases, this leave may be paid if the employee meets the qualifying criteria.

Statutory leave for family reasons is a complicated area where the law has changed frequently in recent years and, as an employer, it is important that your policies and procedures are kept up-to-date.