Training cost repayment agreement letter template

Further to your request to pursue training on the [name of course], I am pleased to inform you that [Company] will contribute toward the cost of the training.

The minimum contribution from [Company] will be £[amount] per academic year for the duration of the training, and the maximum amount that you will be required to pay is £[amount] per academic year for the duration of the training.

The contribution from you will be required to be paid to [Company] by bank transfer no later than [14 | 30] days after the payment of the course to the [College | University].

A review will be held on an annual basis to determine whether the business is able to increase its level of financial support to you for each academic year.

You will appreciate that the cost of the training is substantial and the organisation will need to recoup the cost of the training if you leave employment of your own accord (either by resignation or voluntary redundancy) or during the training during a specified period after the training has ended.

The organisation will require you to enter into an agreement to the effect that you repay the training costs on a sliding scale. This means that, if you resign during the training or within [3 | months] months of the date of completion of your training, you will be required to repay the full cost of the training.

Following this period, the amount that you will be required to repay is reduced by [one twelfth at monthly intervals | insert alternative schedule]. Once you have completed [months] months service from the date of the end of the training, you will not be required to repay any of the costs of the training should you resign.

Should you leave the business due to involuntary redundancy, the business will commit to paying the academic year that your leaving date falls within. It will also consider, but will not be obligated to, covering the cost of the remainder of the overall training.

The organisation reserves the right, in accordance with this agreement, to require you on your resignation to repay the organisation for training costs out of your final salary payment. Depending on the circumstances, the organisation may agree to the repayment being made by another method acceptable to it (for example, by a series of repayments after your employment ends if the amount is too great to be repaid out of your final salary payment).

If you agree to the terms of this agreement and deduction from wages as set out above, please sign and return a copy of this letter to me by [date]. Please note that the organisation will not pay the cost of the training fees until a copy of this letter has been signed and returned.