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Stay interview templates to improve retention by gathering structured employee feedback on engagement and workplace experience.
Includes question guides and tracking tools. Helps employers identify retention risks and improve employee engagement proactively.
A stay interview is a discussion between the employer and a current employee aimed at understanding their experiences and motivations within the company. It’s helpful to imagine them as a proactive counterpart to an exit interview - instead of asking why they are leaving, you’re asking why they stay and what could enhance their experience.
The objective is to better understand what keeps employees engaged and satisfied, with the goal of improving retention, boosting morale, and fostering a positive work environment.
By performing a stay interview, you’ll have an opportunity to gather honest feedback about both positive and negative aspects of their job. This will help you identify areas for improvement, increase employee engagement, and ensure you are creating an environment where your team feels valued and motivated to stay.
Stay Interviews templates are essential for managing a low-risk, compliant Stay Interviews process.
There is no legal requirement to conduct a stay interview, but they can provide you with valuable insights into your organisation’s strengths and areas for improvement.
Stay interviews should be voluntary and not used as a condition of employment or linked to performance evaluations.
Employers should inform the employee of the purpose of the stay interview and ensure that the employee understands that they can decline to participate or withhold any information they do not wish to share.
Employers should ensure that the stay interview is conducted in a private and confidential setting to make the employee feel comfortable sharing their feedback and concerns.
Employers should avoid asking questions that could be discriminatory or cause the employee to feel uncomfortable, such as questions about the employee's age, disability, religion, or sexual orientation.
Employers should handle any personal data collected during the stay interview in accordance with data protection laws and ensure that the data is not disclosed to third parties without the employee's consent.
Employers should provide feedback to the employee on any issues raised during the stay interview and take appropriate action to address any concerns or suggestions identified.
Employers should keep records of the stay interview, including any feedback or concerns raised by the employee, and use this information to improve their employment practices and address any issues within the organisation.
Darryl Horn, Chartered HR Director
Darryl is a Chartered HR professional with over 25 years' experience in senior HR and employee relations roles.
He has extensive practical experience of managing stay interviews processes and founded hrdocbox to provide businesses with practical, professionally developed HR resources grounded in UK employment law and best practice.
"Darryl provides support and advice with excellent judgement, and has a strong understanding of people, policies and UK employment legislation."
"He is someone I trust; consistent, dependable, and committed to doing things properly."
Yes. The Stay Interviews templates in this toolkit are designed to be flexible and suitable for organisations of all sizes, including small businesses and charities. They follow UK employment law best practice, so even if you don't have an in-house HR team, you can confidently manage Stay Interviews processes and issues.
Absolutely. All templates are drafted with the latest ACAS guidance and UK employment legislation in mind. We review and update them regularly, so you can be confident they remain compliant.
Every toolkit includes a complete set of editable templates, supporting documents, and manager guidance designed to save time and ensure compliance.
Purchasing the toolkit saves you hours of drafting time and reduces the risk of legal mistakes. Instead of starting from scratch, you'll have clear, professional templates that you can adapt to your business.
Yes. Once purchased, you'll be able to download the Stay Interviews toolkit instantly. The templates are provided in editable Word or Excel format so you can customise them easily, and PDF format for easy sharing.
We provide free examples of our templates here. This gives you a sense of the quality and layout before you commit to purchasing the full toolkit.
If you're looking for broader support, we also offer library bundles that include Stay Interviews templates along with absence, grievance, and other HR policies. These may be more cost-effective if you need a complete HR library.
The risk of using free AI-generated templates 'without review' includes your legal exposure, missing context, and no awareness of the wider process. Purchasing from us mitigates that risk.
Whether you employ 5 people or 50, hrdocbox gives you the structure, documents and expertise needed to manage employees professionally and legally.
Professionally written and fully compliant with UK employment law
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