Sick management templates toolkit

Sick management templates toolkit

£34.90

Manage employee sickness absence with UK HR templates for reporting, monitoring and return-to-work processes. Improve consistency and compliance.

Includes sickness reporting forms, return-to-work interview templates, absence tracking tools and manager guidance documents. Designed to support fair, structured and legally compliant sickness absence management across the employee lifecycle, helping reduce absence-related disruption and improve workplace consistency.

Specifications
Templates 49 ( 6 Guides, 14 Policies, 18 Letters, 2 Forms, 7 Scripts, 2 Plans, )
Access 12 months, includes updates
Jurisdiction England, Wales and Scotland
Based on UK employment law, ACAS guidance
Delivery Instant download
Formats .doc · .xls · .pdf · .txt · email
When purchased
All templates Download all templates in this collection as a ZIP file Available after purchase
Contents

What is sick absence?

Sick absence refesr to the presence or absence of employees during scheduled working hours due to illness or health-related reasons. 

Sick management templates are essential for managing a low-risk, compliant Sick management process.

What does case law tell us about the importance of good handling of sick management processes?

Good sick management management is essential for maintaining a fair, consistent and legally compliant process while reducing the risk of costly employment tribunal claims, financial liability and reputational damage.

Understanding how employment tribunals have approached sick management-related claims can help employers and HR professionals assess whether their proposed actions are reasonable, proportionate and consistent with established employment law principles.

Here are some notable rulings and their implications:

  • Lamb v. The Garrard Academy (2019):

    Facts: The claimant, a teacher, was dismissed due to long-term sickness absence. She argued that the dismissal was unfair because the school failed to properly follow its own absence management procedures. 

    Outcome: The Employment Tribunal found the dismissal to be unfair. The Tribunal highlighted that the employer did not adequately consider reasonable adjustments or engage in a proper consultation process before deciding to dismiss the employee.

    Key takeaway: This case underscores the importance of strictly adhering to established absence management procedures and thoroughly exploring reasonable adjustments.

  • McMillan v. Airedale NHS Foundation Trust (2020):

    Facts: An NHS employee was dismissed after a series of short-term absences. The employee claimed that the Trust had not followed its own absence management policy and that the dismissal was unfair.

    Outcome: The Employment Appeal Tribunal found that the dismissal was unfair because the Trust had not consistently applied its absence management procedures.

    Key takeaway: The ruling emphasised the need for employers to follow their absence management policies consistently and fairly, taking into account individual circumstances.

  • Dyer v. London Ambulance Service NHS Trust (2021):

    Facts: The claimant, an ambulance driver, was dismissed for long-term sickness absence. He argued that the Trust had not made reasonable adjustments for his disability and had not followed the proper absence management procedure.

    Outcome: The Employment Tribunal ruled in favour of the claimant, finding that the Trust failed to make reasonable adjustments and did not properly follow its absence management procedure.

    Key takeaway: The case highlighted the importance of considering disability and the duty to make reasonable adjustments as part of absence management.

  • Platt v. Ricoh UK Ltd (2022):

    Facts: An employee was dismissed for long-term sickness absence. The employee argued that the dismissal was unfair and that the employer had not followed its absence management procedures correctly.

    Outcome: The Employment Appeal Tribunal upheld the dismissal as fair. The Tribunal found that the employer had followed its procedures correctly, including regular reviews and consultations with the employee about their absence and possible return to work.

    Key takeaway: This case demonstrates that when employers correctly follow their absence management procedures, dismissals for long-term sickness absence can be deemed fair.

  • Chapman v. The City of London Corporation (2023):

    Facts: The claimant was dismissed after a long-term sickness absence. He claimed that the dismissal was unfair and that the employer failed to follow its absence management procedure and did not consider reasonable adjustments.

    Outcome: The Employment Tribunal ruled that the dismissal was unfair. The Tribunal found that the employer did not adequately follow its absence management procedure and failed to properly consider reasonable adjustments for the employee's return to work.

    Key takeaway: This case underscores the necessity for employers to rigorously follow their absence management procedures and explore reasonable adjustments before deciding to dismiss an employee.

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What is a typical sick management process workflow?

Here we show you which resources to use to effectively address an emerging absence concern, taking into account the different decisions and directions that are likely / possible.

Following this flowchart will ensure that you factor in all eventualities, follow legal / code of conduct or best practice processes, communicate effectively, and reduce the risk of things going wrong.

Absence review meeting invitation letter template
Absence review meeting script

To continue, purchase this item or a parent bundle.
To continue, purchase this item or a parent bundle.
To continue, purchase this item or a parent bundle.
To continue, purchase this item or a parent bundle.
Premium content

To continue reading, purchase this item or a parent toolkit, library or our full library.

Compliance

UK employment law and best practice

  • Employees are entitled to take time off work for various reasons, including sickness, maternity and paternity leave, adoption leave, parental leave, and time off for dependants.

  • Employers must ensure that they have clear policies and procedures in place for managing absence and leave, and that these are communicated effectively to employees.

  • Employers should have a system for recording and monitoring employee absences, and should be able to identify any patterns or trends that may require further action.

  • Employers should follow a fair and consistent process for managing absence, which may include offering support and assistance to employees who are experiencing long-term sickness.

  • Employers must comply with statutory leave entitlements, such as maternity and paternity leave, and should ensure that they do not discriminate against employees who exercise their right to take leave.

  • Employers should ensure that any requests for leave are dealt with promptly and fairly, and that employees are informed of the outcome in writing.

  • Employers should ensure that employees are aware of their rights and entitlements with regard to absence and leave, and that any concerns or queries are addressed promptly and sensitively.

It is important for employers to have clear policies and procedures in place for managing absence and leave, to comply with UK employment law, and to support their employees' wellbeing and work-life balance.

UK employment law guidance for Sick management templates toolkit

Related Articles

About the author

Darryl Horn, Chartered HR Director

Darryl is a Chartered HR professional with over 25 years' experience in senior HR and employee relations roles.

He has extensive practical experience of managing sick management processes and founded hrdocbox to provide businesses with practical, professionally developed HR resources grounded in UK employment law and best practice.

Executive recommendation

"Darryl provides support and advice with excellent judgement, and has a strong understanding of people, policies and UK employment legislation."

"He is someone I trust; consistent, dependable, and committed to doing things properly."

RB
Ruth Brock Chief Executive Officer The Hygiene Bank

Frequently Asked Questions

Can small businesses use these Sick management templates?

Yes. The Sick management templates in this toolkit are designed to be flexible and suitable for organisations of all sizes, including small businesses and charities. They follow UK employment law best practice, so even if you don't have an in-house HR team, you can confidently manage Sick management processes and issues.

Are these Sick management templates up to date for UK law in 2026?

Absolutely. All templates are drafted with the latest ACAS guidance and UK employment legislation in mind. We review and update them regularly, so you can be confident they remain compliant.

What types of Sick management letters and documents are included?

Every toolkit includes a complete set of editable templates, supporting documents, and manager guidance designed to save time and ensure compliance.

How will this help me as an HR manager or business owner?

Purchasing the toolkit saves you hours of drafting time and reduces the risk of legal mistakes. Instead of starting from scratch, you'll have clear, professional templates that you can adapt to your business.

Do I get instant access to the templates?

Yes. Once purchased, you'll be able to download the Sick management toolkit instantly. The templates are provided in editable Word or Excel format so you can customise them easily, and PDF format for easy sharing.

Can I preview a sample Sick management template before buying?

We provide free examples of our templates here. This gives you a sense of the quality and layout before you commit to purchasing the full toolkit.

What if I need a full HR toolkit, not just Sick management templates?

If you're looking for broader support, we also offer library bundles that include Sick management templates along with absence, grievance, and other HR policies. These may be more cost-effective if you need a complete HR library.

Why should I use these templates, and not AI to generate them?

The risk of using free AI-generated templates 'without review' includes your legal exposure, missing context, and no awareness of the wider process. Purchasing from us mitigates that risk.

The Sick management templates toolkit is also included within these bundles:

Full library Full library 776 templates
£99.90

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