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Recruitment and Selection

Recruitment is the process of identifying that the organisation needs to employ someone up to the point at which application forms for the post have arrived at the organisation. Selection then consists of the processes involved in choosing from applicants a suitable candidate to fill a post and making the job offer.

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Hiring managers recruitment checklist

A simple checklist of what is involved in the recruitment process from preparing a job description and person specification, advertising the vacancy, carrying out an interview process and making an offer of employment.

Recruitment and Selection > Interviewing

Confidential information and non-solicitation clause

 Use this as an additional clause in terms of conditions of employment where the role requires it.

Recruitment and Selection > Offers and new contracts

Offer of employment letter

This document is used where the Company wishes to offer employment terms to a new member of staff.

Recruitment and Selection > Offers and new contracts

Pre-employment drug and alcohol testing consent form

Recruitment and Selection > Offers and new contracts

Pre-employment medical questionnaire form

Employees starting jobs that involve work with hazards (eg sensitising chemicals, allergens etc) or safety-critical activities (eg night work, driving a vehicle etc) must complete and return the new starter medical questionnaire before commencing employment. This questionnaire collects specific job-related information about a post, and relevant health information about the new starter. This information is then assessed by OHS advisers who can: 

(i) assess the candidate's medical capability to do the job for which they have applied: this will include assessing whether there are any statutory and legal reasons why an individual may not carry out particular work: for example, health and safety regulations would mean that a candidate with epilepsy would not be allowed to undertake a post involving driving; and 

(ii) provide advice to departments to ensure that none of the role's duties will adversely affect any pre-existing health conditions the candidate has declared.

Recruitment and Selection > Offers and new contracts

Statement of Terms and Conditions - requires employee handbook

Recruitment and Selection > Offers and new contracts

Statement of terms and conditions of employment - extensive

Contains a number of key sections and effectively acts as a mini employee handbook.

Recruitment and Selection > Offers and new contracts

Employment application form

This application form incorporates the following sections:

  1. Applicant details (including name and address, Visa, Rehabilitation of Offenders, Car etc.)
  2. Education and Qualifications
  3. Employment History
  4. Reasons For Application
  5. Hobbies and Interests
  6. References
  7. Declaration (that data is correct)
Recruitment and Selection > Applications

Induction program checklist form

This document is used as a checklist to record key stages of a new employee commencing work with a Company, such as meeting key staff, completing important documentation or contracts, and understanding Company/department value

Recruitment and Selection > Induction

Probation review

This serves as a guide to some of the areas which may require clarification to foster a conclusive evaluation of performance since the appointment of an individual to a particular position.

This is a two way interview where both parties must fully express themselves and ensure that the other gains a clear and understanding of what is being said.

Understanding whether the employee fits in to the culture of the organisation is vital, so it is recommended that an assessment of their performance against Core Values is also reviewed.

Recruitment and Selection > Probation

Probationary period complete letter

This document is used where the Company wishes to confirm that an employee has passed their probationary period.

Recruitment and Selection > Probation

Probationary period extension letter

This document is used where the Company wishes to extend the probationary period of an employee.

Recruitment and Selection > Probation

Termination of employment - during probation

Recruitment and Selection > Probation

Reference - acknowledgement of receipt from previous employer

This document is used where the Company wishes to acknowledge receipt of a reference given by another Company or individual, concerning a new joiner.

Recruitment and Selection > Referencing

Reference request to previous employer form

Recruitment and Selection > Referencing

Reference request to previous employer letter

Recruitment and Selection > Referencing

Disciplinary appeal hearing invitation letter

Used to inform an employee of the date and time of an appeal meeting.

Managing People > Disciplinary

Disciplinary appeal hearing result confirmation letter

Used to inform an employee of the outcome of an appeal hearing, whether that be dismissal, disciplinary action, no further action etc.

Managing People > Disciplinary

Disciplinary hearing invitation letter

Used to inform an employee that the employer is considering taking disciplinary action against them, and to ask them to attend a meeting to discuss the matter..

Managing People > Disciplinary
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