Manager change notification letter template
Our Manager Change Notification Letter Template facilitates seamless communication during managerial transitions, ensuring clarity and continuity.
- 1 page / 162 words.
- Last updated 16/09/2025.
- Designed for United Kingdom use.
- Suitable for use in other territories; check local laws first.
- Instantly download as Word / PDF / plain text, or send by email.
- Includes 12 months’ access, with all updates to this page provided free of charge and notified to you.
Manager change notification letter
[Sender name]
[Sender address]
[date]
[Recipient name]
[Recipient address]
Dear [Recipient first name],
Manager Change Notification
I hope this message finds you well. I am writing to inform you of an upcoming change in management.
Effective [Date], your reporting manager will be changing from [Current Manager's Name] to [New Manager's Name]. This change is part of our ongoing efforts to [briefly explain reason for the
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The Manager Change Notification Letter serves as an official communication tool to inform relevant stakeholders about upcoming managerial transitions within the organisation.
It ensures transparency and clarity regarding changes in leadership roles, providing affected parties with essential details such as the name of the new manager, effective date of the transition, and any pertinent contact information. This letter aims to mitigate confusion and maintain continuity in operations during periods of managerial turnover.
Furthermore, the Manager Change Notification Letter reflects the company's commitment to effective leadership succession planning and smooth organisational transitions. By promptly notifying employees and other stakeholders of managerial changes, the organisation demonstrates its proactive approach to maintaining stability and fostering trust in leadership. This letter facilitates a seamless transition process by offering clear guidance and support to both outgoing and incoming managers, thereby promoting a positive work environment and sustaining employee morale.
It is usually delivered to the Employee by the Employer / HR.
It should be actioned prior to the new manager joining / starting in post.
Compliance
Compliance
This Manager change notification letter template incorporates relevant UK laws and HR standards, including those listed below:
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Employment Rights Act 1996: Specifies legal requirements for notifying employees about changes in their management.
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Equality Act 2010: Ensures that manager changes are communicated in a non-discriminatory manner, without bias based on protected characteristics.
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Acas Guidance on Communication: Offers best practice guidance on effective communication strategies for informing employees about changes in their managerial structure.
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Best Practice: Clear and Timely Communication: Ensure that the notification letter clearly communicates the manager change, provides necessary details, and is delivered in a timely manner to minimize uncertainty and disruption among employees.
Timings
Timings
Follow these best practice actions to get the most from the Manager change notification letter template, guiding you before, during, and after implementation:
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| Step | Description | Responsibility | Timing |
| 1 | Identify the need for a manager change | HR / Senior Management | As soon as decision is made |
| 2 | Prepare the Manager Change Notification letter template | HR | 1 week before manager change |
| 3 | Distribute the notification letter to outgoing manager's team | HR / New Manager | Before the effective date of manager change |
| 4 | Follow up with team members to address any concerns | HR / New Manager | Within 1-2 weeks after notification |
Frequently Asked Questions
Frequently Asked Questions
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Can I use this template in my small business?
Yes. The Manager change notification letter template is designed to be flexible and suitable for organisations of all sizes, including small businesses and charities. It follows UK employment law best practice, so even if you don't have an in-house HR team, you can confidently apply it.
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Is this template compliant with 2025 UK employment law?
Absolutely. All of our templates are drafted with the latest ACAS guidance and UK employment legislation in mind. We review and update them regularly, so you can be confident they remain compliant.
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Can I customise it for my organisation?
Yes, we highlight the areas that you need to update with your own details, and where you need to make decisions to suit your situation. This saves you time and ensures that you meet best practice.
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Do I get instant access?
Yes. Once purchased, you'll be able to download it instantly. Templates are provided in editable Word or Excel format so you can customise them easily, and in PDF format for easy sharing.
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What if I need more help, not just this template?
If you're looking for broader support, we also offer toolkits and library bundles that include this template, along with other HR templates and policies for fully managing your situation. These may be more cost-effective if you need deeper advice.
