Manager change notification letter template
Supporting information
Our Manager Change Notification Letter Template facilitates seamless communication during managerial transitions, ensuring clarity and continuity.
Manager change notification letter
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[Company name]
[Sender address]
[date]
[Recipient name]
[Recipient address]
Dear [Recipient first name],
Manager Change Notification
I hope this message finds you well. I am writing to inform you of an upcoming change in management.
Effective [Date], your reporting manager will be changing from [Current Manager's Name] to [New Manager's Name]. This change is part of our ongoing efforts to [briefly explain reason for the change, such as managerial realignment, leadership development, etc.].
[New Manager's Name] is a seasoned professional with [briefly describe relevant experience or qualifications]. They are looking forward to supporting you in your role and helping you achieve your professional goals within [Department/Team].
[New Manager's Name] will be reaching out to you in the coming days to introduce themselves and discuss any questions or concerns you may have about this transition.
Please join me in welcoming [New Manager's Name] to our team, and do not hesitate to reach out to them or myself if you have any questions or need assistance during this transition period.
Thank you for your continued dedication and commitment to [Company/Organisation].
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Yours [faithfully | sincerely],
[Sender name]
[Sender job title]
[Sender telephone]
[Sender email]
[For, and on behalf of [Company name] ]
What is this for?
The Manager Change Notification Letter serves as an official communication tool to inform relevant stakeholders about upcoming managerial transitions within the organisation.
It ensures transparency and clarity regarding changes in leadership roles, providing affected parties with essential details such as the name of the new manager, effective date of the transition, and any pertinent contact information. This letter aims to mitigate confusion and maintain continuity in operations during periods of managerial turnover.
Furthermore, the Manager Change Notification Letter reflects the company's commitment to effective leadership succession planning and smooth organisational transitions. By promptly notifying employees and other stakeholders of managerial changes, the organisation demonstrates its proactive approach to maintaining stability and fostering trust in leadership. This letter facilitates a seamless transition process by offering clear guidance and support to both outgoing and incoming managers, thereby promoting a positive work environment and sustaining employee morale.
Employment law compliance
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Employment Rights Act 1996: Specifies legal requirements for notifying employees about changes in their management.
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Equality Act 2010: Ensures that manager changes are communicated in a non-discriminatory manner, without bias based on protected characteristics.
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Acas Guidance on Communication: Offers best practice guidance on effective communication strategies for informing employees about changes in their managerial structure.
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Best Practice: Clear and Timely Communication: Ensure that the notification letter clearly communicates the manager change, provides necessary details, and is delivered in a timely manner to minimize uncertainty and disruption among employees.
Decision-making milestones
| Step | Description | Responsibility | Timing |
| 1 | Identify the need for a manager change | HR / Senior Management | As soon as decision is made |
| 2 | Prepare the Manager Change Notification letter template | HR | 1 week before manager change |
| 3 | Distribute the notification letter to outgoing manager's team | HR / New Manager | Before the effective date of manager change |
| 4 | Follow up with team members to address any concerns | HR / New Manager | Within 1-2 weeks after notification |
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