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Manager change notification letter template

£ 15

Our Manager Change Notification Letter Template facilitates seamless communication during managerial transitions, ensuring clarity and continuity.

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How long to understand and prepare this letter?
5 mins
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manager change notification letter template

What is a Manager change notification letter?

The Manager Change Notification Letter serves as an official communication tool to inform relevant stakeholders about upcoming managerial transitions within the organisation.

It ensures transparency and clarity regarding changes in leadership roles, providing affected parties with essential details such as the name of the new manager, effective date of the transition, and any pertinent contact information. This letter aims to mitigate confusion and maintain continuity in operations during periods of managerial turnover.

Furthermore, the Manager Change Notification Letter reflects the company's commitment to effective leadership succession planning and smooth organisational transitions. By promptly notifying employees and other stakeholders of managerial changes, the organisation demonstrates its proactive approach to maintaining stability and fostering trust in leadership. This letter facilitates a seamless transition process by offering clear guidance and support to both outgoing and incoming managers, thereby promoting a positive work environment and sustaining employee morale.

Best practice timescale for this to be issued
When should this letter be issued?
Prior to the new manager joining / starting in post
Issued by who, to whom
Who should issue this letter, and to whom?
The Employer (you) to the Employee
Applicable legal jurisdictions
In which jurisdictions can this letter be used?
Great Britain & NI (United Kingdom), Worldwide

What steps should I take to ensure the effective, compliant execution of this letter?

Step Description Responsibility Timing
1 Identify the need for a manager change HR / Senior Management As soon as decision is made
2 Prepare the Manager Change Notification letter template HR 1 week before manager change
3 Distribute the notification letter to outgoing manager's team HR / New Manager Before the effective date of manager change
4 Follow up with team members to address any concerns HR / New Manager Within 1-2 weeks after notification

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United Kingdom
  • Employment Rights Act 1996: Specifies legal requirements for notifying employees about changes in their management.

  • Equality Act 2010: Ensures that manager changes are communicated in a non-discriminatory manner, without bias based on protected characteristics.

  • Acas Guidance on Communication: Offers best practice guidance on effective communication strategies for informing employees about changes in their managerial structure.

  • Best Practice: Clear and Timely Communication: Ensure that the notification letter clearly communicates the manager change, provides necessary details, and is delivered in a timely manner to minimize uncertainty and disruption among employees.

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Other territories

Refer to your local employment legislation / labor laws to support the execution of the template. Review the wording for local accuracy.

Manager change notification [Delete this line]

[Company name]

[Sender address]



[Recipient name]

[Recipient address]


Dear [Recipient first name],


Manager Change Notification

I hope this message finds you well. I am writing to inform you of an upcoming change in management.

Effective [Date], your reporting manager will be changing from [Current Manager's Name] to [New Manager's Name]. This change is part of our ongoing efforts to [briefly explain reason for the change, such as managerial realignment, leadership development, etc.].

[New Manager's Name] is a seasoned professional with [briefly describe relevant experience or qualifications]. They are looking forward to supporting you in your role and helping you achieve your professional goals within [Department/Team].

[New Manager's Name] will be reaching out to you in the coming days to introduce themselves and discuss any questions or concerns you may have about this transition.

Please join me in welcoming [New Manager's Name] to our team, and do not hesitate to reach out to them or myself if you have any questions or need assistance during this transition period.

Thank you for your continued dedication and commitment to [Company/Organisation].

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Yours [faithfully | sincerely],



[Sender name]

[Sender job title]

[Sender telephone]
[Sender email]

Why buy our Manager change notification letter template?

  • It's easily editable and implementable, saving you time and money
  • It's designed by CIPD accedited Chartered HR practitioners with operational experience in this area
  • You will maintain compliance with ACAS guidelines, legislation, and industry best practices
What other advantages does buying from offer?
  • Email notifications for any updates made to this template or its accompanying materials
  • 12 months of unrestricted access without any additional costs (any update in that period is free to you)
  • A 25% discount on all library, toolkit, and template purchases/renewals

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