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Management document package
Parental leave document library

Maternity leave acknowledgement letter template

When to use it

This letter is for use by an employer to acknowledge the employees intention to commence Maternity Leave, what they entitlement is, and whether they are eligible or not for Maternity Pay.

If they are entitled to maternity pay, you can choose wording for enhanced or statutory pay.

[Company name]

[Sender address]

[date]

[Recipient name]

[Recipient address]

Dear [Recipient first name],

Acknowledgement of Maternity Leave

Congratulations and thank you for telling me about your pregnancy and the date that your baby is due. I am writing to you about your maternity leave and pay.

As we have discussed, you are eligible to take up to 52 weeks maternity leave (consisting of 26 weeks Ordinary Maternity Leave and 26 weeks Additional Maternity Leave). Given your chosen start date of [insert date], your maternity leave will end on [insert date].

If you want to change the date your leave starts you must, if at all possible, tell me at least 28 days before your proposed new start date or 28 days before [insert date leave starts] (your original start date), whichever is sooner.

If you decide to return to work before [insert date leave ends], you must give me at least 8 weeks notice.

[(If entitled to maternity pay use the following paragraph. Delete this line in either case.)]

As we also discussed, you are eligible for 39 weeks Statutory Maternity Pay (SMP).

[(For Statutory Maternity Pay employers only. Delete this line in either case.)

The full Maternity leave acknowledgement letter template will be available once purchased.

Reviewed 22 January 2022

Parental leave explained

Employees who are pregnant, new mothers and adoptive parents (and the partners of such employees) may be entitled to statutory time off around the birth or adoption of their child: maternity leave, paternity leave, adoption leave and/or parental leave. In some cases, this leave may be paid if the employee meets the qualifying criteria.

Statutory leave for family reasons is a complicated area where the law has changed frequently in recent years and, as an employer, it is important that your policies and procedures are kept up-to-date.