Relocation policy template

Overview

The purpose of this policy is to provide guidelines and procedures for employees who are required to relocate for business purposes, ensuring consistency, fairness, and support throughout the relocation process.

Scope

This policy applies to all employees of [Company Name] who are required to relocate to a different location for business-related reasons.

General principles

Relocation Eligibility

1. Employees eligible for relocation assistance will be determined on a case-by-case basis by [HR Department/Management] in consultation with relevant stakeholders.

2. Relocation assistance may be provided for permanent, temporary, or project-based relocations as deemed necessary by the company.

Relocation Benefits

1. Financial Assistance: The company may provide financial assistance to cover relocation expenses, including but not limited to:

• Moving and transportation costs

• Temporary housing or accommodation expenses

• Travel expenses for the employee and their immediate family

• Lease break fees or home sale/purchase costs

2. Relocation Allowance: Eligible employees may receive a relocation allowance or lump sum payment to help offset the costs associated with moving.

3. Housing Assistance: The company may assist employees in finding suitable housing accommodations in the new location, including providing access to relocation specialists or resources.

4. Spousal/Partner Employment Support: The company may offer assistance to the spouse or partner of the relocating employee in finding employment opportunities in the new location.

Relocation Process

1. Initial Consultation: Upon notification of the need for relocation, the employee will meet with [HR Department/Management] to discuss the relocation process, benefits, and any concerns or preferences.

2. Relocation Assistance Agreement: An agreement outlining the terms and conditions of relocation assistance will be provided to the employee for review and signature.

3. Relocation Planning: The company will work with the employee to develop a relocation plan, including timelines, budgeting, and logistical arrangements.

4. Support Services: The employee will have access to support services throughout the relocation process, including relocation consultants, real estate agents, and other relevant resources.

Responsibilities

1. Employee Responsibilities: The employee is responsible for actively participating in the relocation process, providing necessary information and documentation, and adhering to company policies and procedures.

2. Company Responsibilities: The company is responsible for providing timely and adequate support to the employee throughout the relocation process, including assistance with logistics, financial support, and access to relevant resources.

Review and Approval

This policy will be reviewed periodically to ensure its effectiveness and compliance with relevant laws and regulations. Any updates or changes to the policy will be communicated to employees accordingly.

This policy [does not] form[s] part of your terms and conditions of employment.

Version: [1.0]

Issue date: [date]

Author: [name, job title]