Why Taking Notes of HR Meetings is Crucial for Businesses

Darryl Horn, Wednesday, 10 August 2022 • 3 min read

Taking Effective HR Meeting Notes: Why It Matters More Than You Think

Why Taking Notes of HR Meetings is Crucial for Businesses

As an HR professional, it's essential to have an accurate record of all meetings and discussions that occur in the workplace. While it may seem like a tedious task, taking notes during HR meetings can prove to be invaluable in several ways. From legal protection to better communication and decision-making, here are some reasons why taking notes of HR meetings is important.

A survey conducted by the National Law Review found that 96% of HR professionals keep notes of meetings to protect themselves and their organisation legally. Additionally, 87% of these professionals agreed that keeping detailed meeting notes improves communication and decision-making.

A study conducted by the Society for Human Resource Management (SHRM) found that 84% of organisations that keep notes during meetings reported that they had a positive impact on employee performance and job satisfaction.

Legal Protection

One of the primary reasons why HR meetings must be documented is for legal protection. In cases of discrimination or harassment claims, having a detailed record of what was discussed during the meeting can serve as evidence. If there is ever a dispute, the notes can provide a clear account of the discussion and any actions taken. Furthermore, having a record of HR meetings can be helpful in demonstrating compliance with employment laws and regulations.

Better Communication and Decision-Making

Another crucial reason to take notes during HR meetings is to ensure better communication and decision-making. Accurate and detailed notes help ensure that everyone involved is on the same page and understands what was discussed, any agreements made, and what the next steps are. This can prevent misunderstandings and miscommunications, which can save time and avoid potential conflicts.

Improved Accountability

Having documented HR meetings also increases accountability. By keeping track of discussions and agreements, HR professionals can ensure that everyone involved is held accountable for following through with any commitments made during the meeting. This can help keep projects and initiatives on track and ensure that deadlines are met.

Taking notes during HR meetings is a crucial practice that should not be overlooked. It provides legal protection, improves communication and decision-making, and increases accountability. With the use of templates and toolkits offered by HRDocBox, HR professionals can easily and effectively document their meetings, helping to ensure the success of their organisations.

#HRMeetings #EffectiveNoteTaking #BusinessSuccess

This article was first published on 10/8/22.

Article categories

About the author


Darryl is a Chartered CIPD Member, business leader and operational manager with 30 years experience in on-the-ground and strategic HR, specialising in Human Resources Management, Employment Law, Employee Relations and Learning & Development.


What do our customers say about us?

I have been using the service now for around 6 months and it has been really useful in developing and updating polices and processes.

- Jamie Allan, Armstrong Craven ★★★★★

Armstrong Craven logo

Read full review on Google

Excellent library of resources and templates which have made my job in my small business so much easier to manage HR for my employees...

- Emma Hunt ★★★★★

Read full review on Google

Great value and the site contains an extensive library of essential HR documents. I access the site probably once a week...

- Laura Alliss-Etty ★★★★★

Read full review on Google

A great source of information and advice. I can highly recommend hrdocbox.

- Georgina Loom, The Hygiene Bank

The Hygiene Bank logo

HRDocBox is a great resource. It is incredibly good value, providing a large selection of HR guidance materials as well as...

- Emma Beauchamp ★★★★★

Read full review on Google