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Termination document package
Referencing document library

Response to reference request letter template

When to use it

This is a standard letter to return to an employer who has requested a reference for an ex-employee.

Use this is your policy is to issue standard simple references.

[Company name]

[Sender address]


[Recipient name]

[Recipient address]

Dear [Recipient first name],


Further to your request, I can confirm the following:

[name] was employed from [start date] to [end date]. [His | Her] appointment was that of [job title]. [His | Her] salary upon leaving was £[salary] per annum [pro-rata].

We would [not] re-employ this person.

If I can be of any further assistance, please do not hesitate to contact me.

Note: This company has a policy of issuing brief, standardised reports in res

The full Response to reference request letter template will be available once purchased.

Reviewed 30 April 2022

More from the referencing document library

Reference completion confirmation letter template

Referencing explained

There is usually no legal obligation for an employer to provide references about employees or former employees to a prospective employer.

Employers should aim to treat all responses to reference requests consistently. For example, if you limit the type of information that you provide, you should stick to that policy.

Employers should ensure that they comply with GDPR when providing a reference.