Induction or onboarding programme checklist form template4 min read
Use this model induction programme checklist to record key stages of a new employee commencing work with a Company.
This should include meeting key staff, completing important documentation or contracts, and understanding Company/department values.
What is an Induction or onboarding programme checklist form?
An induction program checklist is a document that outlines the key activities and tasks that should be completed as part of an induction program for new employees. It is designed to ensure that all new employees receive a consistent and comprehensive orientation to the organisation, its culture, and its policies and procedures.
Having an induction program checklist can ensure that new employees have a smooth and positive onboarding experience and can begin contributing to the organisation as quickly and effectively as possible.
What legal and best practice aspects should employers be aware of?
Here are some key UK employment legislation that employers should consider when implementing an induction programme checklist:
- The Health and Safety at Work etc. Act 1974: This is the primary legislation governing health and safety in the workplace in the UK. It requires employers to provide a safe working environment, and new employees must be made aware of their health and safety responsibilities as part of their induction.
- The Equality Act 2010: This prohibits discrimination on the basis of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, or sexual orientation. Employers must ensure that their induction programme is accessible to all employees, including those with disabilities, and does not unfairly discriminate against any protected characteristic.
- The Data Protection Act 2018: This regulates the collection, use, and storage of personal data, including employee data. Employers must ensure that their induction programme complies with data protection laws and that employees are made aware of their data protection rights.
- The Working Time Regulations 1998: This sets out the legal limits on working hours and rest breaks for employees. Employers must ensure that new employees are made aware of their rights and entitlements under these regulations as part of their induction.
- The Employment Rights Act 1996: This sets out various employment rights that employees are entitled to, such as the right to receive a written statement of terms and conditions of employment. Employers must ensure that new employees are made aware of these rights as part of their induction.
By following these and other relevant UK employment laws and regulations, employers can ensure that their induction programme is comprehensive, legally compliant, and accessible to all employees. An induction programme checklist can help to ensure that all relevant information is covered and that new employees have a clear understanding of their roles, responsibilities, and rights from the start of their employment.
Induction or onboarding programme checklist
Pre-joining - HR tasks
|Initiate eligibility to work checks
|Organise PPE ready for day 1
|Organise attendance at next department presentations
|Organise welcome meeting with MD (to run with no less than 2 new joiners at a time)
|Organise Office IT Systems induction
|Inform the Company
Pre-joining - Line Manager tasks
|Determine office/work location requirements
|Select Buddy (Choose someone who has agreed to be a point of contact for a new member of staff and who can provide informal guidance and encouragement during their first few weeks of employment)
|Introduction to the Company:
Complete joiner forms
Issue and talk through Induction pack containing:
|Review Terms and Conditions
Ensure new starter has viewed and understood information contained in their terms and conditions.
Health and Safety/Site Security induction:
Office IT Systems induction:
Introduction to the work area:
Introduction to Buddy:
Introduction to other members of staff:
Job Specific Training and Development
Introduction to teams
(organise to spend minimum of 2 hours with each)
Sit down with new joiner and understand how week one has gone for them, how they have performed, and what they should expect in week 2
MD’s welcome meeting
Presentations by department heads (to run with no less than 4/5 new joiners at a time)
Assess induction progress
Determine outcome of probation
Issue date: [date]
- You save time and effort with a professionally written, editable HR document that is tailored to meet best practice.
- You ensure compliance with applicable ACAS Codes of Conduct and other legal requirements.
- You are notified by email whenever this template or its supporting resources are updated.
- You enjoy 12 months of unlimited access with no hidden fees or extra costs.
- You unlock a 25% discount on all future purchases or renewals of our libraries, toolkits, and templates.