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Our Verbal Warning for Excessive Absence Letter Template addresses attendance issues professionally, promoting improved attendance and accountability.
Use it to inform an employee of the first stage of the disciplinary process due to them being absent on a high number of occasions.
An informal verbal warning is often all you need to improve an employee’s conduct or performance.
[Sender name]
[Sender address]
[date]
[Recipient name]
[Recipient address]
Dear [Recipient first name],
Notice of Verbal Warning
I refer to our informal meeting held on [date].
Following our discussion, and in line with the Company's Attendance Management Policy, this letter confirms that you are being issued with a verbal warning regarding your level of absence from work.
Whilst there have been occasions where your attendance improved following previous discussions, this improvement has not been sustained and
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For more value, this is also found in our Full library and Disciplinary templates toolkit
The purpose of a Verbal Warning for Excessive Absence Letter Template is to address an employee's excessive absenteeism. The letter serves as a verbal warning, officially notifying the employee about their attendance concerns and the potential impact on their job performance and the organisation.
It emphasises the importance of improved attendance and holds the employee accountable for their attendance record. The template aims to prompt the employee to take corrective action and maintain better attendance in the future, while also providing documentation of the verbal warning in case further disciplinary measures are necessary.
It helps in promoting a culture of attendance and punctuality while ensuring fair and consistent treatment of employees in addressing attendance issues.
Check which resources should be implemeted before and/or after the Verbal warning for excessive absence letter template, to understand the workflow.
Our Concern about absence Letter template is used to notify an employee that you have a concern over their level of absence, that may warrant disciplinary action should it happen again.
If you are considering taking disciplinary action against an employee, issue this model disciplinary hearing invitation letter template.
This Verbal warning for excessive absence letter template incorporates relevant UK laws and HR standards, including those listed below:
Employment Rights Act 1996: Provides guidelines on conducting disciplinary procedures, including verbal warnings, and the right to be informed in writing.
Equality Act 2010: Ensures fair treatment during disciplinary processes, prohibiting discrimination based on protected characteristics, including absences related to disabilities or medical conditions.
ACAS Code of Practice on Disciplinary and Grievance Procedures: Offers best practices for handling disciplinary matters, including the use of verbal warnings, and emphasizes the importance of clear communication.
Data Protection Act 2018: Ensures that employee data related to disciplinary matters, including absences and warnings, is handled securely and confidentially.
Yes. This template has been designed for organisations of all sizes, including small businesses, charities and growing employers. It follows UK employment law best practice and can be adapted to suit your organisation.
Yes, all of our templates are drafted with the latest ACAS guidance and UK employment legislation in mind. We review and update them regularly, so you can be confident they remain compliant.
Yes, we highlight the areas of the document that you need to update with your own details, and where you need to make decisions to suit your situation. This saves you time and ensures that you meet best practice.
Yes. Once purchased, you'll be able to download it instantly. Templates are provided in editable Word or Excel format so you can customise them easily, and in PDF format for easy sharing.
If you're looking for broader support, we also offer toolkits and library bundles that include the Verbal warning for excessive absence letter template, along with other HR templates and policies for fully managing your situation. These may be more cost-effective if you need deeper advice.
AI-generated templates can be useful as a starting point, but they may not reflect current UK employment legislation, your organisation's specific circumstances, or the wider HR process. This professionally drafted template has been prepared using current UK employment law and HR best practice, helping reduce the need for significant amendments.
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