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View full library-letter-template.jpg "Graduate application acknowledgement (no vacancies) letter template")
If you receive a graduate application but you have no vacancies, send this model letter to confirm receipt and that there are no current opportunities.
[Sender name]
[Sender address]
[date]
[Recipient name]
[Recipient address]
Dear [Recipient first name],
Graduate opoprtunities with [Company]
Thank you for your recent application for a [graduate/entry-level] position at [company name]. We appreciate your interest in our organisation and the time you have taken to apply.
Unfortunately, we are not currently hiring for this position, and we do not have any vacancies that match your skills and experience.
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A graduate application acknowledgement (no vacancies) letter is sent to an applicant to inform them that their application has been received and reviewed, but unfortunately, there are no current vacancies available for the position they applied for.
It is important to inform the applicant about the status of their application, even if there are no vacancies available at the time. This type of letter helps to maintain a positive relationship between the applicant and the organisation and leaves the door open for future opportunities.
Additionally, the letter can provide the applicant with useful information about the organisation and the application process that can be helpful if they choose to reapply in the future or apply for a different position within the organisation. It can also include contact information for the organisation's HR department or recruiter, who the applicant can reach out to for further information or to discuss future opportunities.
Related HR resources and workflow
Explore the HR resources that may be relevant before and / or after using the Graduate application acknowledgement (no vacancies) letter, helping you understand the wider process, maintain appropriate documentation and follow a consistent approach.
If you are recruiting into your organisation, this model job application form template will help you to review candidates consistently and effectively.
When using this Graduate application acknowledgement (no vacancies) letter, employers should consider the relevant UK employment legislation, Acas guidance and their own HR policies and procedures, including:
Yes. This template has been designed for organisations of all sizes, including small businesses, charities and growing employers. It follows UK employment law best practice and can be adapted to suit your organisation.
Our templates are developed with UK employment legislation, Acas guidance and HR best practice in mind and are reviewed and updated as relevant requirements change. However, every employment situation is different, so the template should be adapted to the circumstances and checked against the employee's contract and your organisation's procedures before use.
Yes, we highlight the areas of the document that you need to update with your own details, and where you need to make decisions to suit your situation. This saves you time and ensures that you meet best practice.
Yes. Once purchased, you'll be able to download it instantly. Templates are provided in editable format (such as .doc or .xls) so you can customise them easily, and in PDF format for easy sharing.
If you're looking for broader support, we also offer toolkits and library bundles that include the Graduate application acknowledgement (no vacancies) letter template, along with other HR templates and policies for fully managing your situation. These may be more cost-effective if you need deeper advice.
AI can produce a document quickly, but effective HR documentation needs to be more than well-written words. It needs to reflect relevant UK employment law, HR best practice, practical considerations and the circumstances in which it will be used. These resources have been professionally developed around that wider HR context, drawing on extensive practical experience, rather than simply generating a generic document from a prompt.
Darryl Horn, Chartered HR Director
Darryl is a Chartered HR professional with over 25 years' experience in senior HR and employee relations roles.
He has extensive practical experience of managing job application processes and founded hrdocbox to provide businesses with practical, professionally developed HR resources grounded in UK employment law and best practice.
"Darryl provides support and advice with excellent judgement, and has a strong understanding of people, policies and UK employment legislation."
"He is someone I trust; consistent, dependable, and committed to doing things properly."
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