Training and development event invitation letter template
Value bundles that include this:
Use this template to notify individuals / grades of a training event that it has been deemed to be beneficial to them. Use this where the responsibility to book training rests with an individual, rather than a central HR department.
Why this letter is necessary
A Training and Development event invitation letter is a formal document that is sent out by an organisation or an individual inviting people to attend a training or development program. The purpose of this letter is to provide the recipients with all the relevant information about the training program, including the date, time, venue, and agenda of the event.
The invitation letter should be sent out well in advance of the event to give the recipients ample time to plan and prepare for it. It should also be accompanied by any relevant materials, such as brochures or flyers, that provide more information about the training program.
Compliance notes
Here are some key UK employment legislation that employers must comply with when implementing a Training and development event invitation letter:
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The Equality Act 2010: This prohibits discrimination on the grounds of age, gender, race, religion, disability, and other protected characteristics in relation to training and development opportunities. Employers must ensure that all employees have equal access to training and development opportunities and that they are not discriminated against on any protected characteristic.
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The Health and Safety at Work etc. Act 1974: This sets out the employer's responsibilities to ensure the health and safety of their employees, including when attending training and development events. Employers must ensure that the training and development event is safe for employees to attend, and that appropriate measures are taken to minimize any risks.
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The Employment Rights Act 1996: This outlines the statutory rights that employees have with regard to training and development, including the right to request training and the right to time off work for training. Employers must ensure that they are complying with the provisions of this Act when providing training and development opportunities to employees.
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The Data Protection Act 2018: This sets out the legal requirements for the collection, use, and storage of personal data, including information about employees attending training and development events. Employers must ensure that they are complying with the provisions of this Act when collecting and storing employee data.
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The Apprenticeships, Skills, Children and Learning Act 2009: This sets out the legal requirements for apprenticeships and skills development, including the provision of apprenticeships and training to employees. Employers must ensure that they are complying with the provisions of this Act when providing training and development opportunities to employees.
Overall, employers must ensure that they are complying with all relevant employment legislation when implementing a Training and development event invitation letter, and that they are providing employees with equal access to training and development opportunities. Employers should also ensure that they are providing a safe and secure training environment for employees, and that they are complying with all legal requirements regarding the collection and storage of employee data.
Specifications
5 mins
132 words, 1 page A4
1 July 2024
[Company name]
[Sender address]
[date]
[Recipient name]
[Recipient address]
Dear [Recipient first name],
Employee Training Opportunity
[Organisation] is sponsoring an [Event Type] entitled [Event Title] on [Date]. This event will be hosted by [Name] and will commence at [Time]. It will take place in [Location] and will run [Length of Time] and end at approximately [Time]. The event will cost £[Amount].
It is highly advised that all [Job Title] attend the [Event Name]. Updates to current legislation and company policy will be discussed, as well as how these changes will affect business here at [Organisation]. This [Event] will/will not count towards formal professional development activities.
For further information on [Event Title] please contact [Staff Member or Department] on [Telephone Number or Email Address]. To book a place on this [Event] please fill out the attached form and return it to [Staff Member or Department] no later than [Date].
Yours [faithfully | sincerely],
[Sender name]
[Sender job title]
[Sender telephone]
[Sender email]
[For, and on behalf of [Company name] ]
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