Your browser does not support JavaScript

Promotion notification letter template

1 min read
£ 15
Or, upgrade to our Terms and conditions toolkit

Our Promotion Notification Letter template formally announces employee advancements, fostering a culture of recognition and motivating further growth.

We also have budget-friendly bundles featuring this template:

What is a Promotion notification letter?

A promotion notification letter is a formal document sent by an employer to an employee to inform them of their promotion within the company. The letter typically includes the details of the employee's new position, job responsibilities, salary, and any other benefits or perks that come with the promotion.

The purpose of a promotion notification letter is to formally recognise an employee's hard work, dedication, and achievements in their current role, and to inform them of the new opportunities and responsibilities that come with the promotion. This letter is an important communication tool that helps to build employee morale, boost job satisfaction, and reinforce the company's commitment to employee development and advancement.

In addition to the basic information about the promotion, the letter may also include a message of congratulations, express gratitude for the employee's contributions to the company, and provide guidance on how to prepare for the new role. Overall, a promotion notification letter is a positive and encouraging communication that celebrates an employee's achievements and sets them on a path towards continued success within the company.

Promotion notification letter template
promotion notification letter template

Promotion notification [Delete this line]

[Company name]

[Sender address]



[Recipient name]

[Recipient address]


Dear [Recipient first name],


Notification of Promotion

It is my pleasure to extend to you the opportunity to become a [Job Title] with [Organisation].

As Im sure you realise, this is a [Level of Employment] position and therefore carries more responsibilities than your current position as a [Job Title]. Should you accept this position, in acknowledgement of these extra responsibilities your base salary would increase by £[Amount] and you would also become eligible for yearly performance related bonuses in accord with [Organisation]s policies.

While [Organisation] would be very happy if you would accept this promotion, please be advised that should you prefer to stay at your current position it will not harm your career here.

I look forward to hearing from you soon so we can discuss the possibility of this new position. Please contact me at any time on [Telephone Number or Email Address].

Yours [faithfully | sincerely],



[Sender name]

[Sender job title]

[Sender telephone]
[Sender email]


The Promotion notification letter template is issued by an employer
Issue path
The Promotion notification letter template is issued to an employee


As and when required.

Related articles

Why buy our Promotion notification letter template?
  • You save time and effort with a professionally written, editable HR document that is tailored to meet best practice.
  • You ensure compliance with applicable ACAS Codes of Conduct and other legal requirements.
  • You are notified by email whenever this template or its supporting resources are updated.
  • You enjoy 12 months of unlimited access with no hidden fees or extra costs.
  • You unlock a 25% discount on all future purchases or renewals of our libraries, toolkits, and templates.

What do our customers say about us?

I have been using the service now for around 6 months and it has been really useful in developing and updating polices and processes.

- Jamie Allan, Armstrong Craven ★★★★★

Armstrong Craven logo

Read full review on Google

Excellent library of resources and templates which have made my job in my small business so much easier to manage HR for my employees...

- Emma Hunt ★★★★★

Read full review on Google

Great value and the site contains an extensive library of essential HR documents. I access the site probably once a week...

- Laura Alliss-Etty ★★★★★

Read full review on Google

A great source of information and advice. I can highly recommend hrdocbox.

- Georgina Loom, The Hygiene Bank

The Hygiene Bank logo

HRDocBox is a great resource. It is incredibly good value, providing a large selection of HR guidance materials as well as...

- Emma Beauchamp ★★★★★

Read full review on Google

Supporting Menopausal Employees and Avoiding Legal Risk
Thu, 22 Feb 24

Supporting Menopausal Employees and Avoiding Legal Risk

Guidance for Employers

The recent announcement from the Equality and Human Rights Commission (EHRC) clarifying the legal obligations surrounding menopause in the workplace has sparked important conversations...