Promotion notification letter template

£ 15

Our Promotion Notification Letter template formally announces employee advancements, fostering a culture of recognition and motivating further growth.

What is this letter for?

A promotion notification letter is a formal document sent by an employer to an employee to inform them of their promotion within the company. The letter typically includes the details of the employee's new position, job responsibilities, salary, and any other benefits or perks that come with the promotion.

The purpose of a promotion notification letter is to formally recognise an employee's hard work, dedication, and achievements in their current role, and to inform them of the new opportunities and responsibilities that come with the promotion. This letter is an important communication tool that helps to build employee morale, boost job satisfaction, and reinforce the company's commitment to employee development and advancement.

In addition to the basic information about the promotion, the letter may also include a message of congratulations, express gratitude for the employee's contributions to the company, and provide guidance on how to prepare for the new role. Overall, a promotion notification letter is a positive and encouraging communication that celebrates an employee's achievements and sets them on a path towards continued success within the company.


Reading time icon
Time to read / prep / use
5 mins
Document specs icon
Word count / length
138 words, 1 page A4
Date last reviewed icon
Date last reviewed
1 June 2024
promotion notification letter template

Promotion notification

[Company name]

[Sender address]



[Recipient name]

[Recipient address]


Dear [Recipient first name],


Notification of Promotion

It is my pleasure to extend to you the opportunity to become a [Job Title] with [Organisation].

As Im sure you realise, this is a [Level of Employment] position and therefore carries more responsibilities than your current position as a [Job Title]. Should you accept this position, in acknowledgement of these extra responsibilities your base salary would increase by £[Amount] and you would also become eligible for yearly performance related bonuses in accord with [Organisation]s policies.

While [Organisation] would be very happy if you would accept this promotion, please be advised that should you prefer to stay at your current position it will not harm your career here.

I look forward to hearing from you soon so we can discuss the possibility of this new position. Please contact me at any time on [Telephone Number or Email Address].

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Yours [faithfully | sincerely],



[Sender name]

[Sender job title]

[Sender telephone]
[Sender email]

Why choose our Promotion notification letter template?

Our content:

Is easy to edit and execute, with comprehensive implementation guidance.
Is designed by accredited, experienced HR practitioners.
Maintains your compliance with ACAS guidelines, legislation, and industry best practices.
Includes 12 months access to your purchase, with email alerts if updated or expanded.

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