Policies, contracts, letters, guidance and HR support tools for UK employers.
View full library
Our Notice of Suspension Letter Template ensures a formal and clear communication during employee suspension, preserving procedural fairness.
This letter is used to confirm an employees suspension while a disciplinary investigation takes place.
[Sender name]
[Sender address]
[date]
[Recipient name]
[Recipient address]
Dear [Recipient first name],
Notice of suspension
In accordance with the organisation's disciplinary rules and procedures [and following our conversation of [date]], I confirm that you are suspended on full pay pending an investigation into the allegations made against you of [describe allegation / offence]. This suspension is in order to allow
To view in full, make a purchase
For more value, this is also found in our Full library and Disciplinary templates toolkit
A Notice of Suspension Letter informs an employee of their temporary suspension while an investigation into an allegation takes place. It states the reasons for suspension, the duration, and employee rights. The letter ensures clear communication and compliance during the suspension period, kept on record by the employer.
Check which resources should be implemented before and/or after the Notice of suspension letter template, to understand the workflow.
If you are considering taking disciplinary action against an employee, issue this model disciplinary hearing invitation letter template.
Follow these best practice actions to get the most from the Notice of suspension letter template, guiding you before, during, and after implementation:
This Notice of suspension letter template incorporates relevant UK laws and HR standards, including those listed below:
Employment Rights Act 1996: Provides guidelines on suspension as part of the disciplinary process and the right to be informed in writing.
Equality Act 2010: Ensures fair treatment during the disciplinary process, prohibiting discrimination based on protected characteristics during suspension.
ACAS Code of Practice on Disciplinary and Grievance Procedures: Offers best practices for handling disciplinary issues, including suspension, and emphasises the importance of clear communication.
Data Protection Act 2018: Ensures that employee data related to suspension, such as the reasons and duration, is handled securely and confidentially.
Yes. This template has been designed for organisations of all sizes, including small businesses, charities and growing employers. It follows UK employment law best practice and can be adapted to suit your organisation.
Our templates are developed with UK employment legislation, Acas guidance and HR best practice in mind and are reviewed and updated as relevant requirements change. However, every employment situation is different, so the template should be adapted to the circumstances and checked against the employee's contract and your organisation's procedures before use.
Yes, we highlight the areas of the document that you need to update with your own details, and where you need to make decisions to suit your situation. This saves you time and ensures that you meet best practice.
Yes. Once purchased, you'll be able to download it instantly. Templates are provided in editable format (such as .doc or .xls) so you can customise them easily, and in PDF format for easy sharing.
If you're looking for broader support, we also offer toolkits and library bundles that include the Notice of suspension letter template, along with other HR templates and policies for fully managing your situation. These may be more cost-effective if you need deeper advice.
AI can produce a document quickly, but effective HR documentation needs to be more than well-written words. It needs to reflect relevant UK employment law, HR best practice, practical considerations and the circumstances in which it will be used. These resources have been professionally developed around that wider HR context, drawing on extensive practical experience, rather than simply generating a generic document from a prompt.
Darryl Horn, Chartered HR Director
Darryl is a Chartered HR professional with over 25 years' experience in senior HR and employee relations roles. He has extensive practical experience of managing disciplinary and appeal processes and founded hrdocbox to provide businesses with practical, professionally developed HR resources grounded in UK employment law and best practice.
"Darryl has proven himself to be reliable, professional and conscientious. He provides support and advice with excellent judgement, and has a strong understanding of people, policies and UK employment legislation."
"Darryl is someone I trust; he is consistent, dependable, and committed to doing things properly. I have confidence in him and no hesitation in recommending him."
Disciplinary toolkit
50 templates
£34.90
Whether you employ 5 people or 50, hrdocbox gives you the structure, documents and expertise needed to manage employees professionally and legally.
Professionally written and fully compliant with UK employment law
Access a free contract template instantly - or save 10% on any document today.
Use this code at checkout for 10% off anything!
Includes instant download, updates, and full access to your HR templates.
Management library
467 templates
Full library
776 templates