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Parental leave and flexible working policy library

Maternity leave and pay policy

When to use it

A model maternity leave and pay policy which is in line with best practice, contains clear and effective wording, and is easy to edit.

Maternity leave and pay

Pregnant employees will be entitled to take 26 weeks Ordinary Maternity Leave and 26 weeks Additional Maternity Leave, irrespective of their length of service or the number of hours worked each week.

You may not return to work during the two weeks immediately following the birth of your child (four weeks for women who work in factories).

You are free to choose when you would like your maternity leave to start, however, the earliest you can chose to start your maternity leave is during the 11th week before the expected week of your childs birth.

In certain circumstances, your maternity leave may start automatically earlier than the date you chose as the start date for your maternity leave. This applies where you are absent from work wholly or partly because of pregnancy at any time during the four weeks before the expected week of childbirth or if you give birth early.

If you have at least 26 weeks service by the end of the 15th week before your child is expected to be born, you may be entitled to Statutory Maternity Pay (SMP), provided your average weekly earnings are at or above the Lower Earnings Limit for National Insurance.

SMP is payable for 39 weeks. For the first six weeks, SMP will be paid at 90% of your average weekly earnings. For the remaining 33 weeks, SMP will be paid at the standard rate which is prescribed by regulations and is adjusted from time to time. The Company will inform you of the applicable rate. If your average weekly earnings fall below the standard rate, SMP will be paid at 90% of your average weekly earnings throughout.

SMP will be paid subject to deductions for tax and National Insurance contributions in the normal way.

In order to be eligible for maternity leave and SMP, you are required to notify your line manager in writing by or during the 15th week before the expected week of your childs birth. You must inform your Line Manager of the following:

  1. you are pregnant
  2. the week in which your child is due
  3. the date you intended to start your maternity leave
  4. the date from which you will be claiming SMP

You should enclose a MAT B1 certificate with your written notification signed by your registered doctor or registered midwife to confirm the expected week of childbirth.<

The full Maternity leave and pay policy will be available once purchased.

Reviewed 10 August 2020

More from the parental leave and flexible working policy library

Flexible working policy
Parental leave policy
Paternity leave and pay policy

Parental leave and flexible working explained

Parental leave is a legal right to take time off from work to look after a child or make arrangements for a child's welfare. 

Flexible working is simply requesting to work a different pattern to that stated on the employee's terms and conditions of employment.