Recruitment policy template

Overview

Our employee recruitment policy describes our process for attracting job candidates.

We are committed to our equal opportunities at every selection stage, and the hiring process will be free of discrimination.

Scope

This recruitment policy applies to all employees who are involved in hiring for [company name]. It refers to all potential job candidates.

General principles

What is the recruitment and selection process?

Hiring teams will go through the following steps:

1. Identify need for an opening
2. Decide whether to hire externally or internally
3. Review the job description and create an advert
4. Select appropriates sources (external or internal) for posting the vacancy
5. Decide on the selection stages and possible timeframe
6. Shortlist applications
7. Proceed through all selection stages
8. Run background checks
9. Select the most suitable candidate
10. Make an official offer

Stages may overlap. Hiring managers may remove/add steps as appropriate. The first five stages are mandatory in every hiring process.

Posting jobs internally

Hiring managers can choose to post a job vacancy internally before recruiting external candidates.

Creating job descriptions

Hiring managers can create job ads based on full job descriptions of each role. Job ads should be clear and accurately represent the open position. They should include:

• A brief description of our company and mission
• A short summary of the role's purpose
• A list of responsibilities
• A list of experience and skills required
• How to apply

The job advert style should be consistent with our company's unique voice. It should be addressed in a polite and engaging tone. Jargon, complicated phrases and gender-specific language should be avoided.