New starter personal details form template
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Supporting information
A New Starter Personal Details Form collects vital information about new employees, enabling efficient communication and record-keeping in organisations.
New starter personal details form
Personal
| Full name (with title and forenames): | |
| Address: | |
| Home telephone: | |
| Mobile telephone: | |
| Date of birth: | |
| Gender: | |
| Marital status: |
Role
| Start date: | |
| Job title: | |
| Department: |
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What is this for?
The purpose of a New Starter Personal Details Form is to collect essential information about a new employee, including contact details, emergency contacts, bank details, and other relevant personal information.
It ensures accurate record-keeping and facilitates effective communication and administration within the organization.
Employment law compliance
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The Data Protection Act 2018: Employers must ensure that any personal data collected from new starters is handled in accordance with data protection regulations. The form should include a privacy notice, explaining how the data will be used and stored, and obtain the candidate's consent to process their data.
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The Equality Act 2010: Employers must ensure that the form does not infringe on any protected characteristics, such as age, race, gender, or disability, and is non-discriminatory in nature.
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The National Minimum Wage Act 1998: Employers must ensure that they have accurate information regarding the new starter's age, as this will affect the minimum wage that they are entitled to.
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The Immigration, Asylum and Nationality Act 2006: Employers must ensure that they have accurate information regarding the new starter's right to work in the UK, and may need to request additional documentation to confirm this.
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The Working Time Regulations 1998: Employers must ensure that they have accurate information regarding the new starter's working hours, and any relevant breaks or rest periods that they are entitled to.
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The Health and Safety at Work etc. Act 1974: Employers may need to collect information about the new starter's health and safety requirements, such as any medical conditions or disabilities that may require reasonable adjustments to be made.
