New starter personal details form template

£ 15

A New Starter Personal Details Form collects vital information about new employees, enabling efficient communication and record-keeping in organisations.

Why this form is necessary

The purpose of a New Starter Personal Details Form is to collect essential information about a new employee, including contact details, emergency contacts, bank details, and other relevant personal information. It ensures accurate record-keeping and facilitates effective communication and administration within the organization.

Here are some UK employment legislations to consider when implementing a New Starter Personal Details Form:

  • The Data Protection Act 2018: Employers must ensure that any personal data collected from new starters is handled in accordance with data protection regulations. The form should include a privacy notice, explaining how the data will be used and stored, and obtain the candidate's consent to process their data.
  • The Equality Act 2010: Employers must ensure that the form does not infringe on any protected characteristics, such as age, race, gender, or disability, and is non-discriminatory in nature.
  • The National Minimum Wage Act 1998: Employers must ensure that they have accurate information regarding the new starter's age, as this will affect the minimum wage that they are entitled to.
  • The Immigration, Asylum and Nationality Act 2006: Employers must ensure that they have accurate information regarding the new starter's right to work in the UK, and may need to request additional documentation to confirm this.
  • The Working Time Regulations 1998: Employers must ensure that they have accurate information regarding the new starter's working hours, and any relevant breaks or rest periods that they are entitled to.
  • The Health and Safety at Work etc. Act 1974: Employers may need to collect information about the new starter's health and safety requirements, such as any medical conditions or disabilities that may require reasonable adjustments to be made.

Specifications

Reading time icon
Time to read / prep / use
5 mins
Document specs icon
Word count / length
279 words, 2 pages A4
Date last reviewed icon
Date last reviewed
1 June 2024
new starter personal details form template

PERSONAL

Full name (with title and forenames):  
Address:  
Home telephone:  
Mobile telephone:  
Date of birth:  
Gender:  
Marital status:  

JOB

Start date:  
Job title:  
Department:  
Line manager:  
Salary:  
Hours and work pattern:  

BANK

Bank name:  
Branch address:  
Account name:  
Account number:  
Sort code:  

TAX

National Insurance number:  
P45 supplied? Yes | No (if no, complete P46)

EMERGENCY CONTACT

Full name:  
Address:  
Home telephone:  
Mobile telephone:  
Relationship:  

 

Signed (employee):  
Date:  

 

HR SERVICES / PAYROLL USE ONLY

Payroll number:  
Details recorded?  
By (name):  
Date:  

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Version: [1.0]

Issue date: [date]

Why choose our New starter personal details form template?

Our content:

Is easy to edit and execute, with comprehensive implementation guidance.
Is designed by accredited, experienced HR practitioners.
Maintains your compliance with ACAS guidelines, legislation, and industry best practices.
Includes 12 months access to your purchase, with email alerts if updated or expanded.

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Wasting money buying documents that don't meet best practice or legislation.
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