New starter personal details form template
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A New Starter Personal Details Form collects vital information about new employees, enabling efficient communication and record-keeping in organisations.
Why this form is necessary
The purpose of a New Starter Personal Details Form is to collect essential information about a new employee, including contact details, emergency contacts, bank details, and other relevant personal information. It ensures accurate record-keeping and facilitates effective communication and administration within the organization.
Compliance notes
Here are some UK employment legislations to consider when implementing a New Starter Personal Details Form:
- The Data Protection Act 2018: Employers must ensure that any personal data collected from new starters is handled in accordance with data protection regulations. The form should include a privacy notice, explaining how the data will be used and stored, and obtain the candidate's consent to process their data.
- The Equality Act 2010: Employers must ensure that the form does not infringe on any protected characteristics, such as age, race, gender, or disability, and is non-discriminatory in nature.
- The National Minimum Wage Act 1998: Employers must ensure that they have accurate information regarding the new starter's age, as this will affect the minimum wage that they are entitled to.
- The Immigration, Asylum and Nationality Act 2006: Employers must ensure that they have accurate information regarding the new starter's right to work in the UK, and may need to request additional documentation to confirm this.
- The Working Time Regulations 1998: Employers must ensure that they have accurate information regarding the new starter's working hours, and any relevant breaks or rest periods that they are entitled to.
- The Health and Safety at Work etc. Act 1974: Employers may need to collect information about the new starter's health and safety requirements, such as any medical conditions or disabilities that may require reasonable adjustments to be made.
Specifications
5 mins
279 words, 2 pages A4
1 November 2024
New starter personal details
PERSONAL
| Full name (with title and forenames): | |
| Address: | |
| Home telephone: | |
| Mobile telephone: | |
| Date of birth: | |
| Gender: | |
| Marital status: |
JOB
| Start date: | |
| Job title: | |
| Department: | |
| Line manager: | |
| Salary: | |
| Hours and work pattern: |
BANK
| Bank name: | |
| Branch address: | |
| Account name: | |
| Account number: | |
| Sort code: |
TAX
| National Insurance number: | |
| P45 supplied? | Yes | No (if no, complete P46) |
EMERGENCY CONTACT
| Full name: | |
| Address: | |
| Home telephone: | |
| Mobile telephone: | |
| Relationship: |
| Signed (employee): | |
| Date: |
HR SERVICES / PAYROLL USE ONLY
| Payroll number: | |
| Details recorded? | |
| By (name): | |
| Date: |
Version: [1.0]
Issue date: [date]
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