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Our Apprenticeship Agreement Template ensures legal compliance, clarity, and mutual understanding between apprentices and employers.
An apprenticeship agreement is signed by the employer and apprentice before the start of the programme and outlines key details about the apprenticeship.
1 Parties' details
1.1 Name of apprentice: [ ].
1.2 Name of employer: [ ] (the "organisation").
2 Date of commencement and termination of employment
2.1 Your employment commenced on [ ] and [no employment with a previous employer counts/your previous employment with [ ] counts] as part of a period of continuous employment.
2.2 The duration of this agreement will be [expected length to complete the apprenticeship]. Therefore, your employment will end without further notice on [ ], unless it is terminated earlier in accordance with the written statement of particulars of employment.
2.3 You acknowledge that continuation of this agreement is subject to the organisation continuing to receive funding for completion of the apprenticeship framework. In the event that the funding ends, the agreement will be terminated in accordance with the notice provisions in clause [ ] of the written statement of particulars of employment.
3 Apprenticeship details
3.1 You will be employed as an apprentice in connection with the following qualifying apprenticeship framework and level: [ ].
3.2 The skill, trade or occupation for which you are being trained is [ ].
3.3 The training provider is [ ]. The organisation reserves the right at its discretion to change the training provider.
4 Your duties
4.1 You are required to undertake the work set out in your job description and the duties set out in your [training plan]. The job description and [training plan] do not form part of your contract of employment.
4.2 You will report to [name] or such other person as the organisation nominates from time to time. You will be mentored by [name] or such other person as the organisation nominates from time to time, who will guide you through your [training plan].
During your apprenticeship, you
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An apprenticeship agreement is a legally binding contract between an employer and an apprentice that outlines the terms and conditions of their training arrangement. It sets out the roles and responsibilities of both parties, as well as the expectations and obligations that each must meet during the apprenticeship.
The agreement typically covers the length of the apprenticeship, the training program, the skills and knowledge the apprentice is expected to acquire, the wages and benefits the apprentice will receive, and the hours of work and time off the apprentice is entitled to.
Apprenticeship agreements are often used in skilled trades such as plumbing, electrical work, and carpentry, but they can also be used in other industries such as healthcare, hospitality, and IT. The goal of the apprenticeship is to provide the apprentice with on-the-job training and practical experience, while also ensuring that the employer receives a skilled and knowledgeable employee who meets the company's needs.
Related HR resources and workflow
Explore the HR resources that may be relevant before and / or after using the Apprenticeship agreement, helping you understand the wider process, maintain appropriate documentation and follow a consistent approach.
Our New Apprentice Welcome Letter Template creates a friendly onboarding experience, easing transition and building engagement prior to day one.
Use these best practice actions, recommended timescales and process stages to understand when and how the Apprenticeship agreement should be used, helping ensure each step is handled consistently and appropriately documented.
When using this Apprenticeship agreement, employers should consider the relevant UK employment legislation, Acas guidance and their own HR policies and procedures, including:
Apprenticeship law: Employers must comply with the law regarding apprenticeships and traineeships. This includes ensuring that the apprenticeship meets the minimum requirements for duration, training and assessment, and that the apprentice is enrolled onto an approved apprenticeship programme.
National Minimum Wage and National Living Wage: Employers must pay apprentices the National Minimum Wage (NMW) or National Living Wage (NLW), depending on their age and length of service. The current NMW rates for apprentices are based on their age and stage of their apprenticeship.
Working Time Regulations: Employers must comply with the Working Time Regulations, which set out the maximum working hours, rest breaks and holidays that employees are entitled to. Apprentices are entitled to the same rest breaks and holidays as other employees.
Equality Act: Employers must not discriminate against apprentices on the basis of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation. This includes ensuring that apprentices have access to the same opportunities, training and development as other employees.
Health and Safety: Employers must ensure that the workplace is safe and that apprentices are protected from harm. This includes providing appropriate training, protective equipment and adequate supervision.
Employment Rights: Apprentices are entitled to employment rights such as sick pay, annual leave, notice periods and redundancy pay, just like other employees. Employers must ensure that their apprenticeship agreement complies with these rights.
Yes. This template has been designed for organisations of all sizes, including small businesses, charities and growing employers. It follows UK employment law best practice and can be adapted to suit your organisation.
Our templates are developed with UK employment legislation, Acas guidance and HR best practice in mind and are reviewed and updated as relevant requirements change. However, every employment situation is different, so the template should be adapted to the circumstances and checked against the employee's contract and your organisation's procedures before use.
Yes, we highlight the areas of the document that you need to update with your own details, and where you need to make decisions to suit your situation. This saves you time and ensures that you meet best practice.
Yes. Once purchased, you'll be able to download it instantly. Templates are provided in editable format (such as .doc or .xls) so you can customise them easily, and in PDF format for easy sharing.
If you're looking for broader support, we also offer toolkits and library bundles that include the Apprenticeship agreement template, along with other HR templates and policies for fully managing your situation. These may be more cost-effective if you need deeper advice.
AI can produce a document quickly, but effective HR documentation needs to be more than well-written words. It needs to reflect relevant UK employment law, HR best practice, practical considerations and the circumstances in which it will be used. These resources have been professionally developed around that wider HR context, drawing on extensive practical experience, rather than simply generating a generic document from a prompt.
Darryl Horn, Chartered HR Director
Darryl is a Chartered HR professional with over 25 years' experience in senior HR and employee relations roles.
He has extensive practical experience of managing apprentice processes and founded hrdocbox to provide businesses with practical, professionally developed HR resources grounded in UK employment law and best practice.
"Darryl provides support and advice with excellent judgement, and has a strong understanding of people, policies and UK employment legislation."
"He is someone I trust; consistent, dependable, and committed to doing things properly."
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