Your browser does not support JavaScript

Guide to good office etiquette

2 minute read
This guide to good office etiquette is FREE

Our Guide to Good Office Etiquette provides essential insights, promoting a positive work environment by outlining respectful and professional behaviour expectations in the workplace.

We also have budget-friendly bundles featuring this template:

What is a Guide to good office etiquette?

This Guide to Good Office Etiquette offers a concise resource to cultivate a professional and harmonious workplace environment.

This guide outlines key principles of etiquette, covering communication, workspace etiquette, and collaborative practices. I

ts purpose is to enhance workplace culture, foster positive relationships, and promote a respectful and inclusive atmosphere among colleagues, ultimately contributing to a more productive and enjoyable work environment.

Guide to good office etiquette
guide to good office etiquette

What legal and best practice aspects should employers be aware of?

  • Equality Act 2010: Guides good office etiquette by ensuring fair and equal treatment, preventing discrimination based on protected characteristics.

  • Health and Safety at Work Act 1974: Encourages a safe and respectful office environment, fostering good etiquette to ensure the health and well-being of employees.

  • Data Protection Act 2018 (incorporating GDPR): Mandates the handling of personal data in accordance with data protection principles, reinforcing privacy etiquette.

  • Employment Contracts and Policies: Internal policies derived from employment contracts may outline specific expectations regarding office etiquette.

  • Common Law Duty of Mutual Trust and Confidence: Establishes an implied duty in employment contracts, encouraging positive workplace relationships and respectful behaviour.

Guide to good office etiquette


Maintaining good office etiquette is essential for creating a positive and productive work environment. Here's a guide to help you navigate the professional landscape with courtesy and consideration:

1. Punctuality:

  • Arrive on time for work, meetings, and appointments.

  • Notify colleagues if you anticipate being late or unable to attend a scheduled meeting.

2. Communication:

  • Use professional language in all written and verbal communication.

  • Respond promptly to emails and messages.

  • Avoid interrupting colleagues during conversations.

3. Respect for Workspace:

  • Keep your workspace tidy and organised.

  • Respect shared spaces, and be mindful of noise levels.

  • Personalise your workspace with discretion.

4. Meeting Etiquette:

  • Come prepared with necessary materials for meetings.

  • Be attentive, avoid side conversations, and silence electronic devices.

  • Contribute constructively to discussions.

5. Dress Code:

  • Adhere to the company's dress code policy.

  • Dress appropriately for the nature of your work and any scheduled meetings.

6. Confidentiality:

  • Respect confidentiality agreements and avoid discussing sensitive information inappropriately.

  • Use discretion when handling sensitive documents or information.

7. Team Collaboration:

  • Foster a collaborative environment by sharing knowledge and ideas.

  • Be open to feedback and constructive criticism.

  • Offer assistance to colleagues when they seem overwhelmed.

8. Use of Technology:

  • Be mindful of personal use of electronic devices during work hours.

  • Use company technology resources responsibly.

  • Practice good cybersecurity habits to protect sensitive information.

9. Office Facilities:

  • Follow proper etiquette in shared facilities, such as kitchens and restrooms.

  • Report maintenance issues promptly.

  • Respect others' personal belongings in shared spaces.

10. Gratitude and Recognition:

  • Express gratitude for assistance or collaboration.

  • Recognise and acknowledge the achievements of colleagues.

11. Office Events:

  • Attend office events when possible to foster team spirit.

  • Follow any guidelines or rules established for office gatherings.

12. Conflict Resolution:

  • Address conflicts professionally and seek resolution through appropriate channels.

  • Maintain a positive and solution-oriented attitude.

Adhering to these office etiquette guidelines contributes to a harmonious workplace and helps create a culture of professionalism and mutual respect. Keep in mind that each workplace may have specific rules and expectations, so it's essential to adapt these general guidelines to your company's culture.

Direction

The Guide to good office etiquette is issued by an employer
Employer
Issue path
The Guide to good office etiquette is issued to an employee
Employee

Timing

As part of onboarding, or as and when required.

Related articles

Why buy our Guide to good office etiquette?
  • You save time and effort with a professionally written, editable HR document that is tailored to meet best practice.
  • You ensure compliance with applicable ACAS Codes of Conduct and other legal requirements.
  • You are notified by email whenever this template or its supporting resources are updated.
  • You enjoy 12 months of unlimited access with no hidden fees or extra costs.
  • You unlock a 25% discount on all future purchases or renewals of our libraries, toolkits, and templates.

What do our customers say about us?

I have been using the service now for around 6 months and it has been really useful in developing and updating polices and processes.

- Jamie Allan, Armstrong Craven ★★★★★

Armstrong Craven logo

Read full review on Google

Excellent library of resources and templates which have made my job in my small business so much easier to manage HR for my employees...

- Emma Hunt ★★★★★

Read full review on Google

Great value and the site contains an extensive library of essential HR documents. I access the site probably once a week...

- Laura Alliss-Etty ★★★★★

Read full review on Google

A great source of information and advice. I can highly recommend hrdocbox.

- Georgina Loom, The Hygiene Bank

The Hygiene Bank logo

HRDocBox is a great resource. It is incredibly good value, providing a large selection of HR guidance materials as well as...

- Emma Beauchamp ★★★★★

Read full review on Google

Enhancing Employment Opportunities for Autistic Individuals - A Government Review
Wed, 28 Feb 24

Enhancing Employment Opportunities for Autistic Individuals - A Government Review

The government has recently unveiled a comprehensive review aimed at improving support for autistic individuals in the workplace...