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Adverse weather policy

Reviewed 2 June 2021

Employers have a duty of care to protect the health and safety of employees and it is important that employees are not encouraged to attempt to travel to work in dangerous weather. Similarly, where weather has deteriorated significantly during the working day, an employer should consider allowing employees to leave early to ensure they get home safely.

Having an adverse weather policy allows you to detail and plan what steps you will take as an employer in that event, and provides clarity to employees.

Adverse weather

[Company] acknowledges that employees may occasionally have problems travelling to and from work due to either severe weather conditions or major disruptions to public transport.

Whilst the Company is committed to protecting the health and safety of its employees, it must also ensure that its business is not unduly disrupted by external factors.

This policy therefore sets out the duties of employees to attend for work during severe weather conditions or where there are major disruptions to public transport and the relevant procedures for employees to follow, and the responsibilities of the Company.

Staff Contact Details

It is required that all staff supply information to the company HR Administrator to enable contact to be made outside of office hours in the event of an emergency. This information will normally consist of Name, Home Telephone number and if applicable a Mobile number.

It is the Employees responsibility to ensure that any updates to their contact details must be passed to the HR Administrator. [Company] will not be held responsible if contact cannot be made due to incorrect information.

Contact may be in the form of a verbal call, text message or email.

Duty to report for work

It is your duty to report for work regardless of the situation. You should therefore make every effort to attend work in all circumstances. When severe weather conditions occur or where there are major disruptions to public transport, you should take steps to obtain advice on the position from the appropriate external agencies and allow extra time for your journey, making alternative travel arrangements where possible.

Accepted absence or lateness

If you are unable to attend work or are going to be delayed by the weather conditions or public transport disruptions, you should contact your manager as soon as possible to discuss the position. If your manager is unavailable, you should speak to an alternative manager.

Where the Company accepts that you have used your best endeavours to attend work but you are unable to do so or you are late because of the severe weather conditions or the major disruptions to public transport, your manager will discuss the various options potentially available.

At the Company's discretion, you may be required or permitted to:

  • Make up the time at a later date.
  • Take any absence from work as part of your annual leave entitlement.
  • Take any absence from work as special unpaid leave (in this case, your pay will reduce accordingly to take account of the hours/days you have not worked

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