Secondment agreement template

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Our Secondment Agreement simplifies temporary employee assignments, ensuring legal compliance and smooth transitions for all parties involved.

Why this template is necessary

A secondment involves temporarily assigning an employee to another part of the same organisation, a different employer within the group, or a different host organisation.

Employers must consult and obtain consent from affected employees before proceeding with a secondment, as contractual changes must be reasonable and consider employees' circumstances.

During the secondment, the employee's contract with their employer continues to exist.

  • Employment Rights Act 1996: Protects employees' rights during secondment, including terms and conditions of employment.

  • Equality Act 2010: Ensures no discrimination based on protected characteristics during the secondment process.

  • Working Time Regulations 1998: Ensures compliance with working time limits and rest periods during secondment.

Implementation timeline

Step Description Responsibility Timing (Days from Decision)
1 Identify Secondment Opportunity: Determine the need for a secondment and identify suitable candidates. HR / Management Team N/A
2 Discuss Secondment with Employee: Meet with the selected employee to discuss the secondment opportunity. HR / Supervisor Day 1
3 Draft Secondment Agreement: Prepare a formal Secondment Agreement outlining terms and conditions. HR / Legal Team Day 2
4 Review and Approval: Review the agreement with relevant stakeholders and obtain necessary approvals. HR / Management Team Day 3
5 Issue Secondment Agreement: Provide the approved Secondment Agreement to the employee for signing. HR / Supervisor Day 4

Practical example

Scenario: Secondment Agreement for Employee Development at ABC Limited

ABC Limited, a leading technology company, initiates a secondment agreement with one of its employees, John Smith, to provide him with an opportunity for professional development and skill enhancement. HR Manager Sarah oversees the drafting and execution of the secondment agreement to ensure clarity and compliance with relevant policies and regulations.

Background

John Smith, a talented software engineer at ABC Limited, has expressed an interest in gaining experience in project management and client-facing roles. Recognising John's potential and aspirations, ABC Limited decides to second him to its client, XYZ Solutions, for a period to expose him to new challenges and opportunities.

Execution and Implementation

Once the terms of the secondment agreement are finalised, Sarah ensures that the agreement is reviewed and approved by John, his ABC Limited manager, and XYZ Solutions' management. Upon agreement by all parties, the secondment agreement is signed and dated, and copies are provided to John and relevant stakeholders.

Monitoring and Support

Throughout the secondment period, Sarah maintains regular communication with John to monitor his progress and address any concerns or challenges that may arise. She provides guidance and support to John as needed, ensuring that he maximises the learning opportunities available during the secondment.

Evaluation and Feedback

At the conclusion of the secondment, Sarah conducts a comprehensive evaluation with John to assess his experiences, achievements, and areas for further development. Feedback is gathered from both John and XYZ Solutions to inform future secondment opportunities and employee development initiatives at ABC Limited.

Specifications

Reading time icon
Time to read / prep / use
10 mins
Document specs icon
Word count / length
1144 words, 3 pages A4
Date last reviewed icon
Date last reviewed
1 July 2024
secondment agreement template

Secondment agreement

Purpose of secondment

The purpose of the secondment is to [choose the relevant points and expand on them as necessary]:

  • provide you with an opportunity for career development/skills enhancement;
  • encourage you to gain expertise and ideas that can be transferred back to this organisation;
  • forge closer links between this organisation and the host organisation to which you are being seconded;
  • create greater understanding between the two organisations.

Duration of secondment

The duration of the secondment will be [number of weeks/months/years].

The secondment will commence on [date] and terminate [on [date]/at a date yet to be agreed, which will not be later than [date]].

Job

Your job while seconded will be [job title].

A job description is attached.

[OR

This job will involve [list key job duties].]

Contacts

While on secondment, you will report on a day-to-day basis to [name and job title of manager in host organisation].

Your contact at this organisation during the period of the secondment will be [name of manager]. [Name of manager] will maintain regular contact with you during the secondment, both by telephone and in writing, to review progress and discuss any issues that have arisen.

Employment terms

While seconded to [name of organisation], you will remain an employee of this organisation at all times. You will therefore continue to be paid by this organisation and to receive all normal benefits as per your contract of employment [with the exception of [enter details of any terms that will be different or additional].]

Responsibilities

While on secondment, you will be under a duty to work under the control and direction of the host organisation's management, to abide by that organisation's policies and procedures, including safety policies and practices, and to follow the reasonable instructions of management at all times.

Liabilities

It is a condition of the secondment that you will not engage in any conduct that is or might be detrimental to the interests of this organisation or the host organisation. You will ensure that your work is carried out with reasonable care and skill.

Confidentiality

During the secondment, you will not at any time (except insofar as is necessary and proper in the course of the work) use or disclose to any person any confidential information that is in any way related to this organisation's practice, business dealings or clients.

When the secondment ends

[Option A - organisation guarantees a job at the end of the secondment]

At the end of the secondment, you will return to this organisation.

The organisation guarantees to reinstate you in your former job, with the pay and benefits that you would have received had the secondment not taken place.

[OR

The organisation guarantees to assign you to a job that is suitable for you, taking into account training, skills and experience. The job will be at an equivalent or higher level to the job that you occupied prior to the secondment. Pay and benefits will be at a level appropriate to the new job and will be no less favourable than they would have been had the secondment not taken place.]

On your return to this organisation, there will be a formal review of how your experience with the host organisation and ensuing development can be used for the benefit of the organisation.

[Option B - organisation does not guarantee a job at the end of the secondment]

At the end of the secondment, the organisation will try to find an alternative position for you but cannot guarantee your ongoing employment and may be left with no option but to terminate the employment contract.

Expenses

The organisation will compensate you for all reasonable additional costs incurred during the secondment.

While on secondment, you will receive an uplift on normal salary of [ [10%/20%/25%], up to a maximum of £[ ] per [day/week/month] ]. This allowance will be paid automatically to you along with your normal salary. No further payment will be made and you will be expected to fund all additional expenses [such as accommodation, travel and meals] out of this allowance.

[OR

You will be entitled to reclaim the following expenses while on secondment, up to the maximum figures given:

A travel allowance equivalent to standard [second/first] class rail from the station nearest to your permanent residence to [ ] station (which is the nearest station to the secondment location).

OR

Travel allowance equivalent to economy class air fares from the local airport to [name of airport near secondment location].

A further allowance of up to £[ ] may be claimed in respect of travel to and from [stations/airports].

The above travel costs may be claimed once per [week/month] for the whole of the period of the secondment irrespective of whether or how often you actually travel.

OR

Travel costs will be paid only in relation to journeys you has actually made from your place of residence to the location of the secondment. If no journey is made, no travel costs will be paid.]

[If you wish, the travel costs detailed above may be used to allow your partner to travel from their place of residence to the location of the secondment on the same frequency basis as described above.]

An accommodation allowance of up to £[ ] per week. The organisation will provide assistance to you to find temporary rented accommodation if required.

[For the first [two/three/four] weeks of your secondment, the organisation will pay for you to stay in a hotel. [The booking will be made by the organisation and the organisation will pay the hotel directly for these costs. / You should pay the hotel directly and reclaim the relevant costs from the organisation.] ]

A meals allowance of £[ ] per working day.

[If the secondment is to a location within [number of miles] of London, a London allowance of £[ ] per week/month.]

The secondment allowance or expenses will be paid only for those weeks that you working at the secondment location. Expenses will not be paid during periods of annual holiday, sickness absence, or maternity, paternity, adoption and parental leave. However, it is recognised that you may have to retain temporary rented accommodation during such periods and may incur expenses in doing so. Subject to management approval, claims may be submitted for accommodation costs provided that they are accompanied by valid receipts.

Claiming expenses

You should submit a claim for the above expenses on a [weekly/monthly] basis. The travel allowance, meals allowance [and London allowance] will be paid without the submission of receipts [although the organisation will require you to sign a declaration in respect of the dates on which journeys have been made from the place of residence to the location of the secondment and vice versa]. For accommodation costs, the organisation requires receipts to be provided and will pay only the actual accommodation costs incurred up to the maximum figure stated above.

Why choose our Secondment agreement template?

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Is easy to edit and execute, with comprehensive implementation guidance.
Is designed by accredited, experienced HR practitioners.
Maintains your compliance with ACAS guidelines, legislation, and industry best practices.
Includes 12 months access to your purchase, with email alerts if updated or expanded.

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