An employer can use a secondment agreement to loan an employee to another part of the same organisation, another organisation in the group or an external organisation.
When drawing up a secondment agreement, the employer should ensure that it reflects the intentions of the parties, for example with regard to the employment status of the employee and the duration of the arrangement.
The agreement should cover relevant practical arrangements, for example which party is responsible for paying the employee.
Dear [Recipient first name],
Purpose of secondment
The purpose of the secondment is to [choose the relevant points and expand on them as necessary]:
- provide you with an opportunity for career development/skills enhancement;
- encourage you to gain expertise and ideas that can be transferred back to this organisation;
- forge closer links between this organisation and the host organisation to which you are being seconded;
- create greater understanding between the two organisations.
Duration of secondment
The duration of the secondment will be [number of weeks/months/years].
The secondment will commence on [date] and terminate [on [date]/at a date yet to be agreed, which will not be later than [date]].
Your job while seconded will be [job title].
A job description is attached.
This job will involve [list key job duties].]
While on secondment, you will report on a day-to-day basis to [name and job title of manager in host organisation].
Your contact at this organisation during the period of the secondment will be [name of manager]. [Name of manager] will maintain regular contact with you during the secondment, both by telephone and in writing, to review progress and discuss any issues that have arisen.
While seconded to [name of organisation], you will remain an employee of this organisation at all times. You will therefore continue to be paid by this organisation and to receive all normal benefits as per your contract of employment [with the exception of [enter details of any terms that will be different or additional].]
While on secondment, you will be under a duty to work under the control and direction of the host organisation's management, to abide by that organisation's policies and procedures, including safety policies and practices, and to follow the reasonable instructions of management at all times.
It is a condition of the secondment that you will not engage in any conduct that is or might be detrimental to the interests of this organisation or the host organisation. You will ensure that your work is carried out with reasonable care and skill.
During the secondment, you will not at any time (except insofar as is necessary and proper in the course of the work) use or disclose to any person any confidential information that is in any way related to this organisation's practice, business dealings or clients.
When the secondment ends
[Option A - organisation guarantees a job at the end of the secondment]
At the end of the secondment, you will return to this organisation.
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3 June 2021
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