Policies, contracts, letters, guidance and HR support tools for UK employers.
View full libraryUK-specific • Editable • Instant download • 12 months' updates
The Director Resignation Letter Template provides a clear and formal way for a company director to notify the company of their decision to resign from their position. It records the resignation, confirms the intended effective date and provides a straightforward written record that can support the company's corporate and HR administration.
Use this template to:
This template brings together the key information, sections and considerations you need to create a clear, comprehensive and professional HR document. Preview the document below.
[Sender name]
[Sender address]
[date]
[Recipient name]
[Recipient address]
Dear [Recipient first name],
Re: [insert company name] [Limited OR PLC] (the Company)
I hereby resign from my office as a director of the Company of which I am a director with [immediate effect OR effect from [the close of business on [insert date]].
[No claims or rights of action
I confirm that I have no claim or right of action against the Company[, any of its subsidiaries or associates] and/or its[ or their] directors, officers, employees or shareholders arising out of or in connection with my directorship[s] and/or [its OR their] termination which has arisen at the date
Need the complete Resignation process?
Explore the Resignation templates toolkitUse these best practice actions, recommended timescales and process stages to understand when and how the Director resignation letter should be used, helping ensure each step is handled consistently and appropriately documented.
A Director Resignation Letter is a formal written notification from a company director confirming their decision to resign from office. It provides a clear record of the resignation and the date on which the director intends to cease holding office.
The letter can also set out practical arrangements for handover, Company property and outstanding matters, helping the organisation manage the transition in an orderly way.
The letter is used to formally communicate a director's resignation to the company, normally addressed to the board, chair or company secretary. It provides evidence of the director's decision and can be retained with the company's corporate records.
It can also help establish a clear timeline for the administrative actions that follow a resignation, including updating the company's statutory records.
The template is suitable for company directors who need to formally resign from office and for companies that want a clear, professional resignation document for their corporate records.
The company should ensure that the resignation is properly recorded and that any required corporate and statutory administration is completed. This may include updating Companies House records and dealing with any changes to the company's board or registered details.
Related HR resources and workflow
Explore the HR resources that may be relevant before and / or after using the Director resignation letter, helping you understand the wider process, maintain appropriate documentation and follow a consistent approach.
Our Guide to Managing an Employee Resignation offers step-by-step instructions for a smooth transition, ensuring professionalism and maintaining positive relationships.
The Resignation Acceptance Letter formally acknowledges an employee's resignation and confirms the arrangements for the end of their employment.
A director should normally provide clear written notice of their resignation to the company, stating when they intend the resignation to take effect. The company's articles and any relevant contractual arrangements should also be checked.
Yes. The company must notify Companies House when a director ceases to hold office. Companies House guidance states that the company should normally notify it within 14 days using Form TM01. (https://www.gov.uk/government/publications/terminate-an-appointment-of-a-director-tm01)
Not necessarily. A person can hold office as a director and also have a separate employment relationship with the company. The two positions should be considered separately when processing the resignation.
HRDocBox combines deep HR knowledge, practical application and years of experience with UK workplace documentation. The template provides a clear starting point for recording the resignation while prompting consideration of the practical handover and administrative issues that follow.
AI can produce a basic resignation letter, but a director's resignation involves more than wording. The process can involve company law, Companies House records, contractual arrangements, confidentiality and the distinction between directorship and employment. HRDocBox combines practical HR knowledge with the wider employment and governance context.
The letter does not usually need to explain the director's personal reasons in detail. It should clearly record the decision to resign and the effective date, with any appropriate handover arrangements or other relevant information added where necessary.
How this content is developed and reviewed
The Director resignation letter template is developed using a practical HR methodology that considers current UK employment legislation, ACAS guidance, CIPD good practice and the real-world HR process it supports. Templates are regularly reviewed and updated, with additional reviews triggered by significant changes to legislation, guidance or established HR practice, helping ensure each document remains practical, relevant and suitable for UK employers.
Darryl Horn, Chartered HR Director
Darryl is a Chartered HR professional with over 25 years' experience in senior HR and employee relations roles.
He has extensive practical experience of managing resignation processes and founded hrdocbox to provide businesses with practical, professionally developed HR resources grounded in UK employment law and best practice.
HRDocBox has been creating practical UK HR documents since 2009.
"Darryl provides support and advice with excellent judgement, and has a strong understanding of people, policies and UK employment legislation."
"He is someone I trust; consistent, dependable, and committed to doing things properly."
Resignation toolkit
9 templates
£34.90
Whether you employ 5 people or 50, hrdocbox gives you the structure, documents and expertise needed to manage employees professionally and legally.
Professionally written and fully compliant with UK employment law
Access a free contract template instantly - or save 10% on any document today.
Use this code at checkout for 10% off anything!
Includes instant download, updates, and full access to your HR templates.
Termination library
137 templates
Full library
776 templates