Director resignation letter template2 min read
A model letter of resignation from a company director, including an optional acknowledgement that the resigning director has no claims outstanding against the company.
What is a Director resignation letter?
A Director resignation letter is a written communication from a Director of a company or organisation to inform the Board of Directors or the company's management team that they are resigning from their position. The letter typically includes the Director's name, position, and the effective date of their resignation.
In addition, a Director resignation letter may include the reasons why the Director is resigning, such as personal or professional reasons, a conflict with the company's management or direction, or a desire to pursue other opportunities.
The Director resignation letter may also express gratitude for the opportunity to serve as a Director, acknowledge the contributions of other Directors and employees, and offer to assist with the transition process as the company seeks to fill the vacancy.
A Director resignation letter is an important document that formalises the Director's departure from the company. It is typically submitted to the Board of Directors or the company's management team and should be handled with professionalism and confidentiality.
What legal and best practice aspects should employers be aware of?
What a director needs to do to resign:
- Check the terms of your service agreement or employment contract to find out if there is any specific notice period or method of resigning.
- Provide a written letter of resignation to the board of directors. A formal email will usually suffice, but some directors may prefer to send a physical letter of resignation.
- If sending a letter by post, use the recorded delivery option and send this to the company’s registered office, for evidentiary purposes.
Director resignation [Delete this line]
Dear [Recipient first name],
Re: [insert company name] [Limited OR PLC] (the Company)
I hereby resign from my office as a director of the Company of which I am a director with [immediate effect OR effect from [the close of business on [insert date]].
[No claims or rights of action
I confirm that I have no claim or right of action against the Company[, any of its subsidiaries or associates] and/or its[ or their] directors, officers, employees or shareholders arising out of or in connection with my directorship[s] and/or [its OR their] termination which has arisen at the date of this letter[ or which subsequently arises in respect of acts or omissions occurring before the date of this letter], including (without limitation) any claim:
- for breach of contract
- in tort[ (except in respect of personal injury)]
- for compensation for loss of office
- for money due on any basis
I would like to thank all my colleagues who have grown alongside me during my time at [company], and I wish you all the best in your future endeavours. I am more than happy to help with the appointment of my successor and wish the company the best for the future. Please confirm both the receipt of this letter and my final working date as a director of [company].
Thank you again and warm regards.
Yours [faithfully | sincerely],
[Sender job title]
Guide to managing an employee resignation
Our Guide to Managing an Employee Resignation offers step-by-step instructions for a smooth transition, ensuring professionalism and maintaining positive relationships.
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