Heat of the moment dismissal withdrawal letter template
If an employee is sacked in the heat of the moment, send this model dismissal withdrawal letter to ask them to return to work so that any issues can be resolved.
- 1 page / 139 words.
- Last updated 28/03/2023.
- Designed for United Kingdom use.
- Suitable for use in other territories; check local laws first.
- Instantly download as Word / PDF / plain text, or send by email.
- Includes 12 months’ access, with all updates to this page provided free of charge and notified to you.
Heat of the moment dismissal withdrawal letter
[Sender name]
[Sender address]
[date]
[Recipient name]
[Recipient address]
Dear [Recipient first name],
We are writing to you following the incident on [date] when you left work after an argument with [name of individual/your manager].
We are aware that feelings were running high at the time. Now that there has been some time for
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A heat of the moment dismissal withdrawal letter is issued to an employee who has been dismissed from their job due to some immediate reaction or impulse by the employer, and the employer wishes to retract the dismissal decision. The letter is typically written in response to a situation where the employer may have acted impulsively or without proper consideration, resulting in a wrongful dismissal of the employee.
The letter usually includes an apology for the hasty decision and offers to reinstate the employee's job, either immediately or after a certain period of time. The letter may also include an explanation of the circumstances that led to the dismissal and how the employer plans to rectify the situation.
It's important to note that while such a letter may provide a pathway for an employee to be reinstated, it does not necessarily guarantee job security or protection from future disciplinary actions or dismissals.
It is usually delivered to the Employee by the Employer / HR.
It should be actioned as soon as reasonably possible after the incident has occurred.
Compliance
Compliance
This Heat of the moment dismissal withdrawal letter template incorporates relevant UK laws and HR standards, including those listed below:
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Fairness: The withdrawal letter should aim to rectify an unfair dismissal decision made in the heat of the moment, and ensure that the employee is being treated fairly in accordance with the law.
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Discrimination: Employers must avoid any discriminatory behaviour or language when communicating with the employee, or they could be in breach of discrimination legislation.
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Notice period: Employers must provide employees with the correct notice period as set out in their employment contract or statutory notice periods, even if the employee was dismissed in the heat of the moment.
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Reinstatement: If the employer is offering to reinstate the employee, they must ensure that the employee is reinstated in the same or similar role, with the same pay and benefits as they had before the dismissal.
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Written communication: Employers should provide the withdrawal letter in writing, and ensure that it clearly explains the reason for the dismissal and the reasons for the withdrawal of the decision.
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Grievance procedure: Employers should follow their grievance procedure if the employee raises any concerns or issues regarding the withdrawal of the dismissal decision, and investigate any grievances raised in a fair and timely manner.
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ACAS Code of Practice: Employers should follow the ACAS Code of Practice on disciplinary and grievance procedures when dealing with any disciplinary or dismissal issues, including the withdrawal of a dismissal decision.
Clear and unambiguous words of dismissal said by a manager to an employee will constitute a dismissal, provided the latter was entitled to assume that the dismissal decision was unambiguous.
The employment contract often specifies that notice of termination by either party must be in writing. This can provide a useful safeguard against disputes that arise from heat of the moment resignations or dismissals.
Frequently Asked Questions
Frequently Asked Questions
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Can I use this template in my small business?
Yes. The Heat of the moment dismissal withdrawal letter template is designed to be flexible and suitable for organisations of all sizes, including small businesses and charities. It follows UK employment law best practice, so even if you don't have an in-house HR team, you can confidently apply it.
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Is this template compliant with 2025 UK employment law?
Absolutely. All of our templates are drafted with the latest ACAS guidance and UK employment legislation in mind. We review and update them regularly, so you can be confident they remain compliant.
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Can I customise it for my organisation?
Yes, we highlight the areas that you need to update with your own details, and where you need to make decisions to suit your situation. This saves you time and ensures that you meet best practice.
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Do I get instant access?
Yes. Once purchased, you'll be able to download it instantly. Templates are provided in editable Word or Excel format so you can customise them easily, and in PDF format for easy sharing.
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What if I need more help, not just this template?
If you're looking for broader support, we also offer toolkits and library bundles that include this template, along with other HR templates and policies for fully managing your situation. These may be more cost-effective if you need deeper advice.
