Policies, contracts, letters, guidance and HR support tools for UK employers.
View full library
This document is used where the Company wishes to change certain terms and conditions of employment with agreement of the employee.
[Sender name]
[Sender address]
[date]
[Recipient name]
[Recipient address]
Dear [Recipient first name],
Changes to Terms and Conditions of Employment
[Further to our discussions, ]I [am pleased to | can] [propose | confirm] the following [change[s] | addition[s]] to your terms and conditions of employment, which will take effect on [date]:
[Place of work
Your usual place of work will be [address], however the Company reserves the right to change this should the needs of the service require this.]
[Notice of termination
[number] months
To view in full, make a purchase
For more value, this is also found in our Full library and Terms and conditions templates toolkit
A Changes to Terms and Conditions of Employment letter is a letter that is used by an employer to inform an employee that there will be changes to their terms and conditions of employment. This could include changes to working hours, salary, benefits, job duties, or any other aspect of their employment.
The letter should outline the proposed changes in detail, including the effective date of the changes and the reason for them. It should also provide the employee with the opportunity to respond to the proposed changes and to raise any concerns or objections that they may have.
Overall, a Changes to Terms and Conditions of Employment letter is an important communication tool that can help to ensure that changes to employment arrangements are made in a clear, transparent, and legally compliant manner.
Check which resources should be implemeted before and/or after the Changes to terms and conditions of employment letter template, to understand the workflow.
If you have reached an agreement with an employee regarding a variation to their contract / terms and conditions, issue this model letter template.
This Changes to terms and conditions of employment letter template incorporates relevant UK laws and HR standards, including those listed below:
In many cases, changes to terms and conditions of employment may require the employee's agreement. In such cases, the letter may also include a section for the employee to sign indicating their agreement to the proposed changes.
It is important to note that any changes to terms and conditions of employment must be made in accordance with relevant laws and regulations, such as employment contracts, collective bargaining agreements, or employment law. Employers should ensure that they are complying with all necessary requirements and that any proposed changes are fair and reasonable.
Yes. This template has been designed for organisations of all sizes, including small businesses, charities and growing employers. It follows UK employment law best practice and can be adapted to suit your organisation.
Yes, all of our templates are drafted with the latest ACAS guidance and UK employment legislation in mind. We review and update them regularly, so you can be confident they remain compliant.
Yes, we highlight the areas of the document that you need to update with your own details, and where you need to make decisions to suit your situation. This saves you time and ensures that you meet best practice.
Yes. Once purchased, you'll be able to download it instantly. Templates are provided in editable Word or Excel format so you can customise them easily, and in PDF format for easy sharing.
If you're looking for broader support, we also offer toolkits and library bundles that include the Changes to terms and conditions of employment letter template, along with other HR templates and policies for fully managing your situation. These may be more cost-effective if you need deeper advice.
AI-generated templates can be useful as a starting point, but they may not reflect current UK employment legislation, your organisation's specific circumstances, or the wider HR process. This professionally drafted template has been prepared using current UK employment law and HR best practice, helping reduce the need for significant amendments.
Terms and conditions toolkit
41 templates
£34.90
Whether you employ 5 people or 50, hrdocbox gives you the structure, documents and expertise needed to manage employees professionally and legally.
Professionally written and fully compliant with UK employment law
Access a free contract template instantly - or save 10% on any document today.
Use this code at checkout for 10% off anything!
Includes instant download, updates, and full access to your HR templates.
Management library
467 templates
Full library
775 templates