Training or study request agreement letter template

£ 15

If you have agreed to an employee request to sponsor external training or study, issue this model letter template to confirm the agreement.

Reading time icon
Time to read / prep / use
5 mins
Document specs icon
Document specs
323 words, 2 pages
Date last reviewed icon
Date last reviewed
1 June 2024
Get a value bundle that includes our Training or study request agreement letter template

Complete package
641 templates, our full range
£ 229
Management library
404 templates, to support a wide range of management events
£ 99
Learning and development toolkit
24 templates, supporting Learning and development processes
£ 35
training or study request agreement letter template

What is this letter for?

The purpose of this Training or study request agreement letter template is to provide you with a flexible and customisable document to serve as a robust and effective starting point for you.

By using our Training or study request agreement letter template, you can streamline your process, maintain consistency and accuracy, and save time, and it can be easily adapted to fit your specific scenario.

Applicable legal jurisdictions
In which jurisdictions can this letter be used?
Great Britain & NI (United Kingdom), Worldwide

What communication / process sequence is this part of?

Previous step
Training request meeting invitation letter template

If an employee requests approval to attend external training or development, issue this model letter as invitation to a meeting to discuss it further.

This step
Training or study request agreement letter template

Training or study request agreement

[Company name]

[Sender address]



[Recipient name]

[Recipient address]


Dear [Recipient first name],

Following our meeting held on [date], in which we discussed your request in relation to study or training, I am pleased to inform you that your request has been granted.


Thank you for [your letter/your email/submitting the form] making a request in relation to study or training which we received on [date]. I am pleased to inform you that your request has been granted.] 

It is understood and agreed that [set out the details of what has been agreed] and that the study or training will lead to [state qualification that the employee will obtain on conclusion of the study or training]. [The study or training will be provided by [state who will provide or supervise the study or training] and will take place [in the workplace/at an external location].]

[The times at which you have been granted time off and will therefore be away from [your normal duties/the workplace] are [state when the study or training will take place, and over what period of time]. You [will/will not] be paid in respect of the time off work granted for the purpose of the study or training.]

[The organisation [will/will not] pay the costs of the agreed study or training.]

[The arrangements for payment will be [explain how the organisation will pay for the training, e.g. whether it will pay any fees directly to an external training provider or the employee should pay for the training initially and reclaim the costs from the employer, and if so, when and how].]

[We confirm that, as from [date], your hours of work will change to [state days and times of revised hours of work]. This represents a working week of [state number of hours] hours.]

[Your revised rate of pay will therefore be £ [state revised rate of weekly or monthly pay].]

Please sign the attached copy of this letter and return it to [name] to signify your agreement to the changes detailed above.

🔒 To view this you will need to make a purchase.

🔒 To view this you will need to make a purchase.

Yours [faithfully | sincerely],



[Sender name]

[Sender job title]

[Sender telephone]
[Sender email]

Why buy our Training or study request agreement letter template?

Our content:

Is easy to edit and execute, with comprehensive implementation guidance.
Is designed by accredited, experienced HR practitioners.
Maintains your compliance with ACAS guidelines, legislation, and industry best practices.
Includes 12 months access to your purchase, with email alerts if updated or expanded.

Stop doing this:

Wasting money buying documents that don't meet best practice or legislation.
Wasting effort searching for free documents that lack implementation support.
Wasting time creating documents from scratch.

I have just renewed our membership for another year for HRdocbox. It's an extremely useful resource with a wide variety of documents and knowledge...
- Rachel Masing, ETM Group

I have been using the service now for around 6 months and it has been really useful in developing and updating polices and processes.
- Jamie Allan, Armstrong Craven

Excellent library of resources and templates which have made my job in my small business so much easier to manage HR for my employees...
- Emma Hunt

Great value and the site contains an extensive library of essential HR documents. I access the site probably once a week...
- Laura Alliss-Etty

HRDocBox is a great resource. It is incredibly good value, providing a large selection of HR guidance materials as well as...
- Emma Beauchamp