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Training or study request refusal letter template

£ 15

Our Training or Study Request Refusal Letter template communicates respectfully when training requests cannot be approved, offering clear reasoning and professionalism.

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How long to understand and prepare this letter?
5 mins
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training or study request refusal letter template

What is a Training or study request refusal letter?

The purpose of this Training or study request refusal letter template is to provide you with a flexible and customisable document to serve as a robust and effective starting point for you.

By using our Training or study request refusal letter template, you can streamline your process, maintain consistency and accuracy, and save time, and it can be easily adapted to fit your specific scenario.

Best practice timescale for this to be issued
When should this letter be issued?
As soon as possible after a decision is made
Issued by who, to whom
Who should issue this letter, and to whom?
The Employer (you) to the Employee
Applicable legal jurisdictions
In which jurisdictions can this letter be used?
Great Britain & NI (United Kingdom), Worldwide

Training or study request refusal [Delete this line]

[Company name]

[Sender address]



[Recipient name]

[Recipient address]


Dear [Recipient first name],

I refer to our meeting held on [date], in which we discussed your request in relation to study or training.

Having given the matter thorough consideration, I regret that [Company] is unable to agree to your request. The reason(s) for this is/are that we think that the proposal in relation to study or training would [list the appropriate points and expand on them as necessary]:

  • [not improve your effectiveness at work;
  • not improve the performance of the business;
  • create an unreasonable burden of additional costs;
  • have a detrimental effect on our ability to meet our customers' demands;
  • have a detrimental impact on quality;
  • have a detrimental impact on performance;
  • make it unacceptably difficult for us to provide cover for you during the periods of time off that you proposed as we would be unable to [make arrangements to allocate your work among other staff/recruit additional staff to cover for you];
  • be inappropriate due to planned structural changes.]

The reason why this is relevant to your application in relation to study or training is [explain further how the reason(s) for refusal apply in the employee's case].

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You have the right of appeal against this decision. Your appeal should be directed to [Name | the HR Department | HR Services] within [number] days of receiving this letter. It should set out in full the reason(s) for your appeal.


Yours [faithfully | sincerely],



[Sender name]

[Sender job title]

[Sender telephone]
[Sender email]

Why buy our Training or study request refusal letter template?

  • It's easily editable and implementable, saving you time and money
  • It's designed by CIPD accedited Chartered HR practitioners with operational experience in this area
  • You will maintain compliance with ACAS guidelines, legislation, and industry best practices
What other advantages does buying from offer?
  • Email notifications for any updates made to this template or its accompanying materials
  • 12 months of unrestricted access without any additional costs (any update in that period is free to you)
  • A 25% discount on all library, toolkit, and template purchases/renewals

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