Temporary promotion letter template
Our Temporary Promotion Letter Template streamlines communication, formalising temporary role changes to employees with clarity.
Use this model letter to confim a temporary promotion to an employee, including relevant dates, reasons, and pay changes.
- 1 page / 189 words.
- Last updated 17/10/2025.
- Designed for United Kingdom use.
- Suitable for use in other territories; check local laws first.
- Instantly download as Word / PDF / plain text, or send by email.
- Includes 12 months’ access, with all updates to this page provided free of charge and notified to you.
Temporary promotion letter
[Sender name]
[Sender address]
[date]
[Recipient name]
[Recipient address]
Dear [Recipient first name],
Confirmation of temporary promotion
Further to recent discussions I am pleased to confirm that you will be promoted to the position of [Job title], reporting to [Job title/name] within the [Department] department.
This is a temporary arrangement [to cover maternity leave]/[to cover sickness absence]/[to provide interim cover during the process of recruiting a permanent replacement][other]. This change is effective from
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A temporary promotion letter outlines an employee's higher job position for a specific period, detailing title, salary, and duties. It provides opportunities for development and fills temporary leadership gaps. After the period, the employee may return to the previous role or be considered for a permanent promotion based on performance.
It is usually delivered to the Employee by the Employer / HR.
It should be actioned as soon as possible after a decision is made.
Compliance
Compliance
This Temporary promotion letter template incorporates relevant UK laws and HR standards, including those listed below:
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Employment Rights Act 1996: Ensures that employees are provided with written notification of any changes in their terms and conditions of employment, including temporary promotions.
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Equality Act 2010: Prohibits discrimination in promotions based on protected characteristics, such as gender, race, age, or disability.
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Data Protection Act 2018: Ensures that employee data related to temporary promotions is handled securely and confidentially.
Timings
Timings
Follow these best practice actions to get the most from the Temporary promotion letter template, guiding you before, during, and after implementation:
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| Step | Description | Responsibility | Timing (Days from Decision) |
| 1 | Identify Promotion Need: Identify the need for a temporary promotion to fill a leadership or expertise gap. | HR / Management Team | N/A |
| 2 | Review Employee Eligibility: Review employee performance and qualifications to select suitable candidates for the temporary promotion. | HR / Management Team | Day 1 |
| 3 | Prepare Temporary Promotion Letter: Create a comprehensive Temporary Promotion Letter, including promotion duration, title, salary, responsibilities, and terms. | HR / Management Team | Day 5 |
| 4 | Obtain Approval: Seek necessary approvals from relevant stakeholders, such as upper management or executives. | HR / Management Team | Day 7 |
| 5 | Issue the Letter: After finalising the letter and obtaining approvals, issue the Temporary Promotion Letter to the selected employee, formally confirming the temporary promotion details. | HR / Management Team | Day 10 (Or as deemed appropriate) |
Frequently Asked Questions
Frequently Asked Questions
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Can I use this template in my small business?
Yes. The Temporary promotion letter template is designed to be flexible and suitable for organisations of all sizes, including small businesses and charities. It follows UK employment law best practice, so even if you don't have an in-house HR team, you can confidently apply it.
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Is this template compliant with 2025 UK employment law?
Absolutely. All of our templates are drafted with the latest ACAS guidance and UK employment legislation in mind. We review and update them regularly, so you can be confident they remain compliant.
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Can I customise it for my organisation?
Yes, we highlight the areas that you need to update with your own details, and where you need to make decisions to suit your situation. This saves you time and ensures that you meet best practice.
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Do I get instant access?
Yes. Once purchased, you'll be able to download it instantly. Templates are provided in editable Word or Excel format so you can customise them easily, and in PDF format for easy sharing.
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What if I need more help, not just this template?
If you're looking for broader support, we also offer toolkits and library bundles that include this template, along with other HR templates and policies for fully managing your situation. These may be more cost-effective if you need deeper advice.
