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Temporary promotion letter template

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Our Temporary Promotion Letter Template streamlines communication, formalising temporary role changes to employees with clarity.

Use this model letter to confim a temporary promotion to an employee, including relevant dates, reasons, and pay changes.

We also have budget-friendly bundles featuring this template:

What is a Temporary promotion letter?

A temporary promotion letter outlines an employee's higher job position for a specific period, detailing title, salary, and duties. It provides opportunities for development and fills temporary leadership gaps. After the period, the employee may return to the previous role or be considered for a permanent promotion based on performance.

What are the best practice implementation milestones / timescales?

Step Description Responsibility Timing (Days from Decision)
1 Identify Promotion Need: Identify the need for a temporary promotion to fill a leadership or expertise gap. HR / Management Team N/A
2 Review Employee Eligibility: Review employee performance and qualifications to select suitable candidates for the temporary promotion. HR / Management Team Day 1
3 Prepare Temporary Promotion Letter: Create a comprehensive Temporary Promotion Letter, including promotion duration, title, salary, responsibilities, and terms. HR / Management Team Day 5
4 Obtain Approval: Seek necessary approvals from relevant stakeholders, such as upper management or executives. HR / Management Team Day 7
5 Issue the Letter: After finalising the letter and obtaining approvals, issue the Temporary Promotion Letter to the selected employee, formally confirming the temporary promotion details. HR / Management Team Day 10 (Or as deemed appropriate)
Temporary promotion letter template
temporary promotion letter template

What legal and best practice aspects should employers be aware of?

  • Employment Rights Act 1996: Ensures that employees are provided with written notification of any changes in their terms and conditions of employment, including temporary promotions.

  • Equality Act 2010: Prohibits discrimination in promotions based on protected characteristics, such as gender, race, age, or disability.

  • Data Protection Act 2018: Ensures that employee data related to temporary promotions is handled securely and confidentially.

Temporary promotion [Delete this line]

[Company name]

[Sender address]



[Recipient name]

[Recipient address]


Dear [Recipient first name],


Confirmation of temporary promotion

Further to recent discussions I am pleased to confirm that you will be promoted to the position of [Job title], reporting to [Job title/name] within the [Department] department.

This is a temporary arrangement [to cover maternity leave]/[to cover sickness absence]/[to provide interim cover during the process of recruiting a permanent replacement][other]. This change is effective from [date], and is anticipated to end no later than [specific date]/[when [name] returns from [maternity leave]/[sickness absence]/[other leave]/[other].

In reflection of the additional responsibility you are taking on during this time, [your salary will be temporarily increased to £[amount] during the course of your acting up period]/[you will receive a one off payment of £[amount] on [date]]. In all other respects your terms and conditions of employment remain unchanged. At the end of your acting up period, you will revert to your substantive role and terms and conditions.

Please confirm your acceptance by signing and returning to me the attached copy of this letter. [I also enclose for your reference a copy of your new job description].

I would like to take this opportunity to wish you every success in your temporary role.

Yours [faithfully | sincerely],



[Sender name]

[Sender job title]

[Sender telephone]
[Sender email]


The Temporary promotion letter template is issued by an employer
Issue path
The Temporary promotion letter template is issued to an employee


As soon as possible after a decision is made.

Related articles

Who are some Companies who utilise our Temporary promotion letter template?
Why buy our Temporary promotion letter template?
  • You save time and effort with a professionally written, editable HR document that is tailored to meet best practice.
  • You ensure compliance with applicable ACAS Codes of Conduct and other legal requirements.
  • You are notified by email whenever this template or its supporting resources are updated.
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  • You unlock a 25% discount on all future purchases or renewals of our libraries, toolkits, and templates.

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