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Our Absence Improvement Checklist Form Template streamlines tracking and managing employee absences, enhancing productivity and reducing absenteeism.
Informal meeting
1. Full details of the employees absence record along with reasons should be made available to both participants.
2. The employee should be made aware of the date and location of the meeting and the reasons for it.
3. In the meeting the employee should be given the opportunity to explain their absence records and present any evidence required.
4. If there are medical problems it may be necessary to adjourn the meeting for medical advice.
5. The manager should set out clearly the improvements expected and the time scale over which these improvements must be achieved.
6. Written confirmation of the outcome of the meeting will be given to the employee and a copy recorded on their personnel files.
First formal hearing
Invitation to hearing - model letter
If there is no improvement further to the informal meeting, this hearing should be arranged.
1. Prior to calling a hearing, full details of absence record along with reasons should be made available to all participants.
2. The employee should be
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The purpose of the Absence Improvement Checklist Form Template is to assist HR personnel and managers in identifying patterns of absenteeism among employees and implementing strategies to improve attendance. This is a robust checklist to ensure that key matters are dealt with and considerations are made when managing an absence improvement programme.
This checklist form allows systematic tracking and analysis of employee absences, helping to pinpoint recurring issues and potential causes of absenteeism. By using this template, HR can develop targeted interventions, provide support to employees facing attendance challenges, and ultimately foster a more productive and engaged workforce.
The form serves as a valuable tool in implementing an absence improvement policy and promoting a positive attendance culture within the organisation.
Related HR resources and workflow
Explore the HR resources that may be relevant before and / or after using the Absence improvement checklist, helping you understand the wider process, maintain appropriate documentation and follow a consistent approach.
Our absence improvement guide offers insights and strategies for improving employee attendance and reducing absenteeism.
Our Absence Review Meeting Invitation Letter Template streamlines the process, ensuring timely and structured discussions for improved attendance.
Employment Rights Act 1996: Employees' rights to statutory leave, such as annual leave and sick leave, are protected.
Equality Act 2010: Ensures non-discrimination in managing absences, considering employees' protected characteristics.
Health and Safety at Work Act 1974: Employers must ensure a safe work environment that minimizes absences due to work-related injuries or illnesses.
Working Time Regulations 1998: Sets limits on working hours and rest breaks, which can impact employee attendance.
Data Protection Act 2018: Ensures that employee data, including absence records, is handled securely and confidentially.
Yes. This template has been designed for organisations of all sizes, including small businesses, charities and growing employers. It follows UK employment law best practice and can be adapted to suit your organisation.
Our templates are developed with UK employment legislation, Acas guidance and HR best practice in mind and are reviewed and updated as relevant requirements change. However, every employment situation is different, so the template should be adapted to the circumstances and checked against the employee's contract and your organisation's procedures before use.
Yes, we highlight the areas of the document that you need to update with your own details, and where you need to make decisions to suit your situation. This saves you time and ensures that you meet best practice.
Yes. Once purchased, you'll be able to download it instantly. Templates are provided in editable format (such as .doc or .xls) so you can customise them easily, and in PDF format for easy sharing.
If you're looking for broader support, we also offer toolkits and library bundles that include the Absence improvement checklist template, along with other HR templates and policies for fully managing your situation. These may be more cost-effective if you need deeper advice.
AI can produce a document quickly, but effective HR documentation needs to be more than well-written words. It needs to reflect relevant UK employment law, HR best practice, practical considerations and the circumstances in which it will be used. These resources have been professionally developed around that wider HR context, drawing on extensive practical experience, rather than simply generating a generic document from a prompt.
Darryl Horn, Chartered HR Director
Darryl is a Chartered HR professional with over 25 years' experience in senior HR and employee relations roles.
He has extensive practical experience of managing sick management processes and founded hrdocbox to provide businesses with practical, professionally developed HR resources grounded in UK employment law and best practice.
"Darryl provides support and advice with excellent judgement, and has a strong understanding of people, policies and UK employment legislation."
"He is someone I trust; consistent, dependable, and committed to doing things properly."
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